Terms of Reference

I. Position Information  
Position Title Driver
ICS Level LICA 2 
Position Area Driver
Organizational Unit UN Habitat South Africa
Duty Station Pretoria, South Africa
II. Organizational Context
Background
UN-Habitat, the United Nations Human Settlements Programme, is mandated by the UN General Assembly to promote socially and environmentally sustainable and resilient towns and cities. It is the focal point agency for all urbanization and human settlement matters within the UN system. UN-Habitat envisions well-planned, well-governed and efficient cities and towns, with adequate housing, infrastructure and universal access to employment and basic services such as water, energy, and sanitation. The Ministry of Human Settlements and the UN-Habitat have signed an Agreement for the establishment of UN Habitat Country Office and Programme in South Africa to assist in ensuring South Africa has well-planned and well-governed cities.
About the Country/Multi-Country Office (if applicable)

Organizational Setting and Reporting Relationships: This Driver position is in UN Habitat South Africa Programme office in Pretoria, South Africa. The incumbent report administratively to the program support unit in Nairobi and to the head of Programme in South Africa. The position is open to South Africa nationals only.

 
Job Highlight

Ensures the safe and reliable transportation of authorized personnel, maintains vehicles, and provides administrative and facility support.
Role Purpose

The Driver ensures the safe and reliable transportation of authorized personnel. The incumbent demonstrates professionalism, courtesy and discretion in performing their responsibility, including the ability to work effectively with individuals from diverse cultural backgrounds.
III. Functions / Key Results Expected
  • Driving Services

 

  • Provide safe, reliable and timely transportation of authorized personnel and, where applicable, cargo or goods.

  • Meet and assist assigned personnel at the airport, including facilitating immigration and customs formalities. 

  • Logs off official trips, daily mileage, gas consumption, oil changes, greasing, etc.

  • Performs other duties as assigned.

 

  • Vehicle Maintenance and Documentation

 

  • Perform routine checks (e.g. oil, water, battery, brakes, tires, etc) and ensure vehicles are kept in good working condition.

  • Carry out minor repairs and coordinate major repairs as needed.

  • Keep assigned vehicles clean and roadworthy at all times.

  • Ensure availability and safekeeping of all  required documents and supplies, including insurance, registration, logs, maps, office directory, first aid kit, and spare parts

  • Maintain accurate daily vehicle logs and provide input for maintenance plans and usage reports

 

  • Accident Response

 

  • Take immediate action in line with organizational rules and regulations in the event of an accident.

 

  • Administrative and Facility Support

 

  • Assist Administrative or Support Services with procurement processes, including obtaining quotations for office supplies.

  • Make minor purchases and collect urgent purchases from local suppliers as requested.  Collect goods from customs with due regard to customs regulations and formalities.   May make or collect payment for goods.

  • Inspect, distribute and maintain inventory records of office supplies and equipment.

  • Support facility management by arranging minor repairs, liaising with artisans and maintaining a roster of service providers.

  • Monitor and support the maintenance of office equipment to ensure optimum performance, including timely follow-up on utility services.

  • Respond promptly to repair and maintenance requests raised by authorized personnel.
V. Skills 

Defensive Driving

Professional Driving

Inbound Logistics

Transportation
VI. Qualifications
Education

Required

  • Secondary school (or equivalent) with 2 years of relevant experience OR

  • Driver’s training with a valid driver’s licence is required.

 

 
Experience

Required

 

  • Relevant experience is work in safe driving, defensive driving and minor vehicle repair.
  • Experience as a UN driver with a safe driving record. Experience in driving a variety of makes and models of vehicles, including vans and other kinds of motorised vehicles.
  • Knowledge of driving rules and regulations is required.

 

Desired

 

  • Experience of working in multicultural environments or UN system organizations in a developing country is desired.
  • Experience in development or humanitarian contexts is desired.

 

 

VII. Language requirements Proficiency level Required/Desired
English  Fluent Yes

Any national language of the duty station.

 

 Fluent Yes
Any other official UN language Basic No

 

VIII. Special Notice
Appointment or assignment against this position is for an initial period of one year with the possibility of extension. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station.
IX. Signature
Incumbent Name:

 

 

Signature:                                                                                Date:

X. Application Instructions

 

  • Applicants are expected to write a concise cover letter or motivation statement emphasizing their safe driving record, knowledge of local traffic rules, and defensive driving capabilities.
  • Fill and sign Personal History Profile using the P11 standard template found at (https://www.unmissions.org/sites/default/files/2026-05/p11-_personal_history_profile_-_english.pdf)
  • Put all relevant copies of supporting documents in a folder, correctly naming each document (pdf and clear image formats only)
  • Submit applications containing (cover letter, filled and signed P11 form and documents folder) on or before 11 August 2026 at 17:00 Pretoria Time via email only with a subject line APPLICATION_DRIVER_[first name] addressed to diale.lodi@un.org and copying agnes.mashonganyika@un.org
  • Late submissions will not be considered.

 

Duty Station
Pretoria
Post date
Deadline
Country
South Africa