Submission period
-
Description

Reference: CFP/04-2022/YOURS/UNH/SOM

Purpose of CFP: To support the implementation of community infrastructure upgrading, provision of temporary and permanent housing/shelter, community engagement, protective services and emergency response for displacement affected communities

Submission Deadline Date and time:  11th August 2022; 5:00 pm East African Time                 

Address CFP response by email to the attention of:

UN-Habitat Somalia Programme

E-mail address: unhabitat-som@un.org

The email must quote the CFP reference in email subject: CFP/04-2022/YOURS/UNH/SOM

 

Instructions to applicants:

  1. Proposals received after the above deadline will not be considered.
  2. Proposals and accompanying documents sent to a different email address will not be considered. Any clarification queries and correspondences should also be sent to this email address.
  3. Proposals not providing the requested information will be disregarded.
  4. Applicant’s proposal and accompanying documents must clearly indicate the CFP reference: CFP/04-2022/YOURS/UNH/SOM
  5. All prices must be in USD
  6. Proposal language should be in English
  7. For further details and project background, please contact: Asia Adam, unhabitat-som@un.org

 

Purpose of Call for Proposal:

UN-Habitat’s Somalia Programme with the funding of SIDA, in cooperation with the Baidoa Municipality, South West State of Somalia, is launching a call for proposals (CFP) to seek partnership in the implementation of the urban regeneration component of the Youth and Urban Regeneration Project Somalia (YOURS). The Project requires the services of an Implementing Partner for implementation of community infrastructure upgrading, temporary and permanent housing/shelter, community engagement, protective services and emergency response through temporary cash for work and other support to displacement affected communities in Baidoa ADC and Kismayo Midnimo Village areas.  Hereby, close coordination and collaboration with the respective Municipal Authorities and the state wise organized coordination mechanism on Durable Solutions for Displacement Affected Communities is a crucial requirement.

The proposal must demonstrate how the Implementing Partner will contribute to the below outputs; namely:

  1. Provide outline on transparent and accountable beneficiary selection criteria and processes and community engagement through support for local action groups incl. support to eight cultural/social cohesion events that can be used for HLP awareness (six in Baidoa project area, 2 in Kismayo Midnimo Village) and coordination with local authorities.
  2. Contribute to locally developed solutions for permanent and temporary housing by using high amount of local building materials and through direct engagement of the beneficiaries in terms of construction training, provision of construction material, cash for work and HLP support for secured tenure on land designated by the Baidoa Municipality.
  3. Designs and list of required goods and services (which will supplement the BOQs) for home-owner based construction of up to 300 permanent housing units (200 new construction, 100 rehabilitation and upgrading works). This includes coordinated site planning with UN-Habitat and engagement of community members from the urban regeneration project area for site preparation and drainage systems works and 10 solar street light along main access road, construction trainings and resp. supervisory work through capable local engineers.
  4. Design and list of required goods and services (which will supplement the BOQs) for rehabilitation and/or extension of basic services in two facilities (health, education) with focus upon WASH in the Baidoa Project area including outline for PPP service provisions to ensure sustainability after project end, and one in the Midnimo Village area of Kismayo.
  5. Provide description upon implementation of emergency response with focus upon temporary cash transfers to 200 beneficiary households in Baidoa project location, three water storage facilities and temporary water tracking services and 50 emergency shelter units in close coordination with Baidoa Municipality and resp emergency response coordination mechanism.
  6. The Implementing Partner shall assist in preparing and presenting the results of the project activity to promote area based solutions for expanding and improving basic service provision incl. tenure secure housing/shelter solutions to facilitate replication and scaling-up across Somalia.

 

Project Key Information

  • UN-Habitat Project Title: Youth and Urban Regeneration Somalia (YOURS)
  • Locations
    • Town/City: Baidoa (90%), Kismayo (10%)
    • Country: Somalia  
  • Anticipated start date: 1st September 2022
  • Estimated duration of project in calendar months: 8 months 
  • Lead Organization Unit: UN-HABITAT, Somalia Programme

 

Brief Background of the Project

The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. It is the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat envisions well-planned, well governed, and efficient cities and other human settlements, with adequate housing, infrastructure and universal access to employment and basic services such as water, energy, and sanitation.

UN-Habitat helps the urban poor by transforming cities into safer, healthier, greener places with better opportunities where everyone can live with dignity. It works with organizations at every level, including all spheres of government, civil society, and the private sector to help build, manage, plan and finance sustainable urban development. As part of its mandate, the UN-Habitat implements various normative interventions for sustainable urbanization in Somalia towards the achievement of the Sustainable Development Goals.

The objective of the Youth and Urban Regeneration Somalia Project (YOURS) is to contribute to sustainable urban development, building resilient communities and providing urban services and livelihood opportunities for residents and marginalized groups. Project locations are Baidoa, Kismayo, Mogadishu and Dolow.

YOURS has the following Outcomes:

  1. Increased employment opportunities in market sector driven value chains under the sustainable productive sectors
  2. Increased youth participation in peacebuilding and reconciliation efforts including engagement in local governance and national decision-making processes
  3. Enhanced local social, economic and spatial integration of displacement affected households through urban regeneration and upgrading projects that expands the delivery of basic services
  4. Improved/strengthened capacity of local authorities to implement durable solutions and youth development initiative’s across Somalia

Although there has been a momentum in addressing Durable Solutions at national, regional and local level, there has been - in fact - no reduction of the number of displacement affected people in recent years. Currently, the government figures indicate more than 3 million internally displaced people, and more are expected due to the impact of the current drought in many parts of Somalia.

Intention surveys and other studies undertaken in the past suggests that up to 80% of IDP do not intend to return to their place of origin for the foreseeable future for various reasons. Livelihood opportunities, instability and access to basic service are being cited as the main reasons for continued stay. However, most IDP live in peri-urban and peripheral settlements that lack basic services, especially in the WASH and education and health sectors, and offer little more livelihood other than small shops and occasional jobs. Re-settling from congested inner-city areas to remote vast areas or direct settling to designated areas during the time of arriving has been a preferred option by many political actors across Somalia but poses several constraints and challenges, for example contributing to further urban sprawl and spatial marginalization.

Government institutions so far have limited capacity to manage large-scale projects although some efforts are being ongoing and supported by UN agencies incl. UN-Habitat to upscale interventions by utilizing a combination of land value sharing and planning tools in conjunction with community-based planning and private sector engagement (see the new Saameynta project, launched on 20 March 2022). However, the bulge of protracted displacement continues to be found in urban built-up area; of course, with spatial differentiation as per project location. Therefore, the focus of YOURS is upon social, economic and spatial re-integration by utilizing the existing infrastructure facilities, primarily in the so-called ADC area in Baidoa-South, through expanding and improving basic urban services that benefit the hosting communities at the same time. A spatial area upgrading plan jointly developed by local communities, Baidoa Municipality and Humanitarian Actors provides the base for interventions and additional mobilization beyond the project duration. In Kismayo, the existing coordination mechanism for Durable Solutions shall be applied to coordinate further upgrading measures in the Midnimo Village area – a cluster of new settlements established to provide housing for displaced people. This approach takes into account the time-distance ratio as a relevant barrier for Somali households to access services such as school and health facilities that are more than 30 min away. [1] It also contributes to the Environmental Sustainability and Climate Resilience Strategy by pursuing the concept of cities of short distances, promotion of local building materials for permanent housing and temporary shelter and by strengthening urban resilience of government authorities and communities affected by displacement. Emergency response to the current drought situation is built in into this approach through repurposing of available funds and in a coordinated manner based upon the revised 2022 Integrated District Community Action Plan Baidoa to strengthen urban resilience of communities and local authorities.

 

What are we looking for?

In this call for proposals, UN-Habitat is looking for implementing partnerships with non-profit organisations that can implement urban regeneration interventions as per Outcome 3 of YOURS Project; mainly in Baidoa ADC-area[2] and to a smaller and limited extend in the Midnimo Village of Kismayo

To fulfil the above purpose, the following objectives are expected to guide the Implementing Partner.

  1. Application of transparent and accountable beneficiary selection criteria and processes and community engagement through support for local action groups incl. support to cultural/social cohesion events that can be used for HLP awareness in close coordination with local authorities.
  2. Contribution to locally developed solutions for permanent and temporary housing by using high amount of local building materials and through direct engagement of the beneficiaries in terms of construction training, construction material, cash for work and HLP support for secured tenure on land designated by the Baidoa Municipality.
  3. Designs and list of required goods and services (which will supplement the BOQs) for home-owner based construction of up to 300 permanent housing units (200 new construction, 100 rehabilitation and upgrading works). This includes engagement of community members from the urban regeneration project area for site preparation and drainage systems works and 10 solar street light along main access road ,construction trainings and resp. supervisory work through capable local engineers.
  4. Design and list of required goods and services (which will supplement the BOQs) for rehabilitation and/or extension of basic services in two facilities (health, education) with focus upon WASH in the Baidoa Project area including outline for PPP service provisions to ensure sustainability after project end, and one in the Midnimo Village area of Kismayo.
  5. Implementation of  coordinated emergency response with focus upon temporary cash transfers to 200 beneficiary households in Baidoa project location, three water storage facilities and temporary water tracking services and 50 emergency shelter units in close coordination with Baidoa Municipality and resp. emergency response coordination mechanism.
  6. Promotion of area based durable solutions for upgrading and extending of basic service provision incl. tenure secure housing/shelter solutions to facilitate replication and scaling-up across Somalia.

 

Scope of Work

1)         Delivery and Performance

  1. Develop, complete and update implementation plans for specific main activities and deliverables.
  2. Manage the production of required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
  3. Ensure that quality of work packages and deliverable complies with the implementation plan.
  4. Monitor project progress ensuring that works are being executed properly.
  5. Identify and anticipate in a timely manner, potential risks and issues and advise mitigating measures.
  6. Report to UN-Habitat on a regular base and in those circumstances that put timely implementation of main activities on risk

 

2)         Knowledge Management and Innovation

  1. Preparing and presenting the results of the project activity to promote area-based solutions for expanding and improving basic service provision incl. tenure secure housing/shelter solutions to facilitate replication and scaling-up of durable solutions across Somalia (brief, presentation, participation in knowledge management sessions of durable solutions actors)
  2. Deliver specific trainings to the selected beneficiaries and assigned project staff from Baidoa Municipality upon protective HLP services and housing construction

 

3)         Deliverables

The Implementing Partner will be expected to submit the following deliverables:

  1. Inception report for implementation incl. tentative workplan, procurement and training plan
  2. Report on transparent and accountable beneficiary selection criteria and processes and community engagement through support for local action groups incl. support to eight cultural/social cohesion events that can be used for HLP awareness (6 in Baidoa project area and 2 in Kismayo Midnimo Village) and coordination with local authorities.
  3. Development of locally developed solutions for permanent and temporary housing by using high amount of local building materials and through direct engagement of the beneficiaries in terms of construction training, provision of construction material, cash for work and HLP support for secured tenure on land designated by the Baidoa Municipality.
  4. Designs and list of required goods and services (which will supplement the BOQs) for home-owner based construction of up to 300 permanent housing units (200 new construction, 100 rehabilitation and upgrading works). This includes coordinate site planning with UN-Habitat and engagement of community members from the urban regeneration project area for site preparation and drainage systems works and 10 solar street light along main access road, construction trainings and resp. supervisory work through capable local engineers.
  5. Outline for PPP service provisions for three community infrastructure facilities to ensure sustainability after project end, two in Baidoa project area and one in the Midnimo Village area of Kismayo.
  6. Design and list of required goods and services (which will supplement the BOQs) for rehabilitation and/or extension of basic services in two facilities (health, education) with focus upon WASH in the Baidoa Project area including outline for PPP service provisions Provide description upon implementation of emergency response with focus upon temporary cash transfers to 200 beneficiary households in Baidoa project location, three water storage facilities , temporary water tracking services and 50 emergency shelter units in close coordination with Baidoa Municipality and resp. emergency response coordination mechanism.
  7. Capture and submit a lesson learned report and aspects for scaling –up and replicability.

 

United Nations Partner Portal (UNPP)

The UN Secretariat has joined the UN Partner Portal (UNPP) on 31 August 2021. UNPP is the result of collaboration among UN Organizations and connects civil society partners and UN agencies. The portal was launched in January 2019 and is currently utilized by a growing number of UN Common System Organizations (UNHCR, UNICEF, UNFPA, WFP) to support partnership opportunities and facilitates a more efficient, harmonized and streamlined interaction between UN Organizations and their civil society partners, thereby eliminating duplicative efforts. By registering on the portal, partners create an online profile which lets UN agencies know about your work and how you can be contacted. It also allows partners to explore partnership opportunities issued by UNFPA, UNHCR, UNICEF, and WFP.   
  
Going forward, all international and national non-governmental organizations that wish to be considered for partnership opportunities with the Secretariat will need to register and create a profile on the UN Partner Portal. Following a verification of the profile information, partners will be eligible to apply to partnership opportunities with the UN Secretariat as well as all other participating UN Organizations.

Attached are the overview of the UNPP and User manual for reference.

 

Eligibility Criteria

The applicant’s response should provide complete information and documents as outlined below. The proposal failing to fulfill this eligibility criteria will be considered as non-responsive.

Criteria

Submission Details/ Documents Required

Legal Status

  • Certificate of registration/incorporation i.e.,
  • Proof of registration in Country of Origin.
  • Proof of registration of Country of operation
  • Proof of country operational presence

Organization profile and details

  • Clear organization profile and structure of the organization indicating:
  • Organization’s vision, mission and objectives
  • Management structure
  • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
  • Proof of membership to professional associations if any.

Financial Capacity

  • Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account

  • Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

Integrity and Governance

  • The organization should complete and submit a signed Partner Declaration Form (using the template Annex A)
  • Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Evaluation of Proposals:

A two-stage procedure will be utilized in evaluating the proposals, with evaluation of the Technical Proposal (comprising of technical capacity, financial and administrative management capacity and technical proposal) being completed prior to any Financial Proposal being opened and compared.

Applicant’s submission of technical proposal and accompanying documents submitted in template Annex B and financial proposal in Annex C will be evaluated using the below criteria.

Criteria

Submission Details/ Documents Required

Weighting

1.   Technical capacity

 

20%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in East and Horn of Africa?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

  • List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).
  • Demonstrate how the experiences in past projects are relevant in the execution of the current proposal
  • References from past donors

 

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

 

  • CVs of key management staff, technical and non-technical staff that will be involved on the project
  • How many technical staff do you have in the concerned country and the given project locations for implementing the project? Is there reasonable assurance that such technical staff will continue to be available as needed in the Project?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

  • Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population including transparent procedures for selection of vulnerable and marginalized community members?

 

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

  • Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

 

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures?

  • Provide formal project monitoring policies and procedures

 

2.   Financial and administrative capacity

 

15%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

  • State the years of operation
  • Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)?

 

  • CVs of key finance and accounting staff
  • Description and key features and controls of the accounting system used
  • Organization structure/ Organogram

 

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis (if applicable, check for procurement unit with experienced staff)?

  • Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

 

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

  • Describe anti-fraud controls and provide formal procedures.

 

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

  • Describe nature and value of contribution (in-kind or cash) and other pre-financing options, for example upon emergency response.

 

3.   Financial Proposal

 

30%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

Budget Proposal (Annex C) - The applicant must submit a budget proposal in the template provided in Annex C

unhabitat-som@un.org

  • BOQ (if applicable)
  • Other supporting documents

 

4.   Technical Proposal

 

35%

4.1 The technical proposal is sound and responds adequately to the specifications and requirements and is assessed on a comparative basis against the following criteria:

4.1.1    Has extensive, demonstrable experience working in HLP related protection services, humanitarian emergency response, housing and shelter, community infrastructure facility upgrading and expanding of basic services in close collaboration with resp. local community action groups, local leaders and local authorities in East and Horn of Africa, preferably Somalia

4.1.2   High quality portfolio of at least 3 recent shelter and housing projects with focus upon secured land tenure and home-owner driven approach (e.g. trainings, protective services, construction material support, cash for work etc.). This should include the certificate of completion of all projects.

4.1.4   High quality portfolio of at least 2 community infrastructure upgrading projects (e.g. health, education, WASH). This should include the certificate of completion of all projects and outline of service operation models.

4.1.5   Capacity of partner to emergency response for the most vulnerable and marginalized community members (e.g. description and proof of recent interventions including beneficiary selection processes and criteria)

4.1.6    Capacity of partner to implement the proposed projects in the agreed timeframe.

4.1.7   Importance of the project for the community, neighborhood and impact of project on city-wide level

4.1.8   Impact on safety, human rights, gender equality and youth empowerment and resilience of peri-urban communities

4.1.9   Sustainability of the project, management structure and maintenance plan.

4.1.10  Financial sustainability and counterpart contributions.

4.1.11  Link with existing/ongoing projects.

4.1.12   Has replicability dimension.

4.1.13   Has high visibility dimension.

4.1.14   Knowledge management and communications.

Technical Proposal document (Annex B) – The applicant has to submit technical proposal using the template provided in Annex B

 unhabitat-som@un.org

 

 

 

 

Cumulative score for ratios

 

100%

This Call for Proposals does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all proposals without incurring any obligation to inform the affected applicant(s) of the grounds.

 

Notes:

  1. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc.).
  2. The CFP and accompanying documents must be received in accordance with instructions provided. Applications to be sent to unhabitat-som@un.org, CFP submitted to a different email address other than the specified one will not be considered.
  3. CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  4. CFP received after the above deadline will not be considered
  5. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  6. CFP from applicants failing to provide the requested information will be disregarded.
  7. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  8. All prices must be in USD