Reference: CFP/10-2021/BUDP/UNH/SOM

Size of grant: US$70,000

Purpose of CFP: To support the design for closure of existing dumpsite and design for new semi-aerobic sanitary landfill in Berbera City

Submission Deadline Date and time: 11^th November 2021 5:00pm East African Time

                 

Address CFP response by email to the attention of:

UN-Habitat Somalia Programme

E-mail address: unhabitat-som@un.org

The email must quote the CFP reference in email subject: CFP/10-2021/BUDP/UNH/SOM

 

Instructions to applicants:

1. Proposals received after the above deadline will not be considered.
2. Proposals and accompanying documents sent to a different email address will not be considered. Any clarification queries and correspondences should also be sent to this email address.
3. Proposals not providing the requested information will be disregarded.
4. Applicant’s proposal and accompanying documents must clearly indicate the CFP reference: CFP/10-2021/BUDP/UNH/SOM
5. All prices must be in USD
6. Proposal language should be in English

 

Purpose of Call for Proposal:

UN-Habitat’s Somalia Programme with the funding of the European Union, in cooperation with the Berbera Municipal Authority, Somaliland is launching a call for proposals (CFP) to seek partnership in the implementation of Berbera Urban Development Project: Improving waste management systems in Somalia. The Project requires the services of a Implementing Partner, Solid Waste Management with extensive and successful experience in the design, construction, operation and maintenance of Fukuoka method semi-aerobic sanitary landfills, to close the Berbera Municipal Authority dumpsite and design and prepare Bills of Quantities (BOQs) for the new sanitary landfill using the Fukuoka method.

The proposal must demonstrate how the Implementing Partner will contribute to the below  outcomes; namely:

 

1. Designs and list of required goods and services (which will supplement the BOQs) for rehabilitation, improvement and future closure of existing dumpsite prepared.
2. Quality (in compliance with internationally accepted environmental standards) rehabilitation, improvement, and closure of existing dumpsite.
3. Designs and list of required goods and services (which will supplement the BOQs, and Tender documents) for construction of new Fukuoka method semi-aerobic sanitary landfill prepared; and
4. Train selected Berbera Municipal Authority staff in key aspects of construction, operations, and maintenance of semi-aerobic sanitary landfills and the Fukuoka method.
5. The Implementing Partner shall assist in preparing and presenting the results of the project activity at a colloquium on strengthening waste management in secondary towns in Eastern Africa.

 

Project Key Information

• UN-Habitat Project Title : Berbera Urban Development Project
• Locations
  • Town/City: Berbera
  • Country: Somalia  
• Anticipated start date: 1^st December 2021
• Estimated duration of project in calendar months: 8 months  
• Maximum proposed value in US$:70,000
• Lead Organization Unit: UN-HABITAT Somalia Programme

 

Brief Background of the Project

The United Nations Human Settlements Programme (UN-Habitat), is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. UN-Habitat helps the urban poor by transforming cities into safer, healthier, greener places with better opportunities where everyone can live with dignity. It works with organizations at every level, including all spheres of government, civil society, and the private sector to help build, manage, plan and finance sustainable urban development. As part of its mandate, the UN-Habitat implements various normative interventions for sustainable urbanization in Somaliland.

The Berbera Urban Development Project, which focuses on sustainable and economically gainful waste management, employment creation, minimized waste generation, innovative and appropriate use of existing resources, reuse of materials, and awareness raising on the concepts of well-managed growth through a more circular approach to economic development, is one such initiative. The overall objective of the project is to contribute to inclusive and sustainable urban development and economic growth in Berbera through improved waste management infrastructure and services. The intervention aims at bridging the gap between the urban poor and the local government, by strengthening inclusive governance, enabling the provision of improved services and creating related employment in Berbera.

While there are on-going responses to improve solid waste management, namely: providing critical infrastructure such as availing land for landfills, provision of waste collection services, and hiring of staff in municipalities, these are inadequate. The sustainability of these interventions remains a challenge. Berbera city, although a secondary city in Somaliland has a considerable urban population, significant population growth, and a large proportion of the population most at risk from the effects of current unsustainable waste management, as lives, assets of urban dwellers; environmental quality and future prosperity are threatened by the increasing risk of pollution.

With the current urbanization rates and approaches to urban management in Somaliland, the secondary cities such as Berbera are increasingly susceptible to complex public health hazards. The failure to plan for sustainable waste management in Somaliland’s secondary cities has resulted in an acute shortage of land for landfills and proliferation of dumpsites. Moreover, the technological choices that take into consideration the technical and economic capacity of the municipalities for sustainable operations are also critical challenges in waste management. The secondary cities in Somaliland also suffer lack of appropriate and low-cost technologies, equipment, and appropriately trained technical staff.

It is in the context of the above-mentioned waste management situation in the secondary cities in Somaliland that UN-Habitat, with funding of the European Union, and in partnership with the Berbera Municipal Authority are collaborating to improve waste management and harness the circular economy in Berbera City.

 

What are we looking for?

In this call for proposals, UN-Habitat is looking for implementing partnerships non-profit organisations that can improve solid waste management in Berbera City. To fulfil the above purpose, the following objectives are expected to guide the Implementing Partner.

1. Designs and list of required goods and services (which will supplement the BOQs) for rehabilitation, improvement and future closure of existing dumpsite prepared.
2. Design and prepare detailed list of required goods and services (which will supplement the Bills of Quantities) to support the identification of a contractor for rehabilitation, improvement, and future closure of the existing dumpsite in Berbera city.
3. In accordance to internationally established standards and Fukuoka method, provide training for Berbera city municipality staff for the future closure of the existing dumpsite in Berbera city.
4. Design and prepare detailed list of required goods and services (which will supplement the Bills of Quantities and Tender documents) for identifying and international contractor to construct the new Fukuoka method semi-aerobic sanitary landfill in Berbera city.
5. Train select staff of the Berbera Municipal Authority in key aspects of construction, operations, and maintenance of semi-aerobic sanitary landfills and the Fukuoka method.

 

Scope of Work

1)         Delivery and Performance

1. Develop, complete and update implementation plans.
2. Manage the production of required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
3. Ensure that quality of work packages and deliverable complies with the implementation plan.
4. Monitor project progress ensuring that works are being executed properly.
5. Identify and anticipate in a timely manner, potential risks and issues and advise mitigating measures.

2)         Knowledge Management and Innovation

1. Conduct a solid waste management capacity needs assessment related to dumpsite closure, design and construction of semi-aerobic sanitary landfills based on the Fukuoka method, operations and maintenance of a semi-aerobic sanitary landfill, and operations of municipal solid waste management systems.
2. Deliver specific routine training to the Berbera Municipal Authority staff on issues identified in the solid waste management capacity assessment.
3. Conduct workshop for Somaliland and Ethiopia to share experiences, lessons learned and best practices.

3)         Deliverables

The Implementing Partner will be expected to submit the following deliverables:

1. Inception report for implementation
2. Detailed designs and list of required goods and services (which will supplement the Bills of Quantities) for rehabilitation, improvement, and future closure of existing dumpsites in Berbera city
3. Detailed designs and list of required goods and services (which will supplement the Bills of Quantities) for the new semi-aerobic sanitary landfill in Berbera city
4. List of required goods and services which will supplement the tender documents for identifying international contractor for constructing Fukuoka method semi-aerobic sanitary landfill in Berbera city
5. Report of training Berbera Municipal Authority staff on maintenance of landfill
6. Phase-out plan from using existing dumpsite being closed in Berbera city
7. Phase-in plan for using the new semi-aerobic sanitary landfill in Berbera city

 

United Nations Partner Portal (UNPP)

The UN Secretariat has recently joined the UN Partner Portal (UNPP) on 31 August 2021. UNPP is the result of collaboration among UN Organizations and connects civil society partners and UN agencies. The portal was launched in January 2019 and is currently utilized by a growing number of UN Common System Organizations (UNHCR, UNICEF, UNFPA, WFP) to support partnership opportunities and facilitates a more efficient, harmonized and streamlined interaction between UN Organizations and their civil society partners, thereby eliminating duplicative efforts. By registering on the portal, partners create an online profile which lets UN agencies know about your work and how you can be contacted. It also allows partners to explore partnership opportunities issued by UNFPA, UNHCR, UNICEF, and WFP.   
  
Going forward, all international and national non-governmental organizations that wish to be considered for partnership opportunities with the Secretariat will need to register and create a profile on the UN Partner Portal. Following a verification of the profile information, partners will be eligible to apply to partnership opportunities with the UN Secretariat as well as all other participating UN Organizations.

 

Attached are the overview of the UNPP and User manual for reference.

 

Eligibility Criteria

The applicant’s response should provide complete information and documents as outlined below. The proposal failing to fulfill this eligibility criteria will be considered as non-responsive.

Criteria	Submission Details/ Documents Required
Legal Status	Certificate of registration/incorporation i.e., Proof of registration in Country of Origin. Proof of registration of Country of operation Proof of country operational presence
Organization profile and details	Clear organization profile and structure of the organization indicating: Organization’s vision, mission and objectives Management structure Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document Proof of membership to professional associations if any.
Financial Capacity	Audited company financial statements (balance sheet and income statement) and auditors report for the last two years
Exclusive bank account	Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?
Integrity and Governance	The organization should complete and submit a signed Partner Declaration Form (using the template Annex A) Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Evaluation of Proposals:

A two-stage procedure will be utilized in evaluating the proposals, with evaluation of the Technical Proposal (comprising of technical capacity, financial and administrative management capacity and technical proposal) being completed prior to any Financial Proposal being opened and compared.

Applicant’s submission of technical proposal and accompanying documents submitted in template Annex B and financial proposal in Annex C will be evaluated using the below criteria.

Criteria	Submission Details/ Documents Required	Weighting
1.   Technical capacity		25%
1.1 Does the organization have the relevant experience and proven track record in implementing activities in Africa? Has it managed in the past projects of similar technical complexities and financial size? Is the project linked with the core business of the IP?	List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing). Demonstrate how the experiences in past projects are relevant in the execution of the current proposal References from past donors
1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project? What is the staff size, type, qualification and education background?	CVs of key management staff, technical and non-technical staff that will be involved on the project How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?
1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project? Does it have the ability to impact on the targeted population and on the issues? Does it have strong presence in the field and for how long? Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?	Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.
1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?	Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.
1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)	Provide formal project monitoring policies and procedures
2.   Financial and administrative capacity		15%
2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?	State the years of operation Financial statements for the last 2 years
2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation? Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget? Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)	CVs of key finance and accounting staff Description and key features and controls of the accounting system used Organization structure/ Organogram
2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff	Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.
2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?	Describe anti-fraud controls and provide formal procedures
2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.	Describe nature and value of contribution (in-kind or cash)
3.   Financial Proposal		30%
3.1 Is the budget for each component of the activity to be performed by the Implementing Partner (i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation) (ii) justifiable/well supported and (iii) accurate and complete	Budget Proposal (Annex C) - The applicant must submit a budget proposal in the template provided in Annex C unhabitat-som@un.org BOQ (if applicable) Other supporting documents
4.   Technical Proposal		30%
4.1 The technical proposal is sound and responds adequately to the specifications and requirements and is assessed on a comparative basis against the following criteria:   4.1.1   Has extensive, demonstratable experience working on waste management development projects in Africa. 4.1.2   High quality portfolio of at least 3 recent waste management projects that demonstrate technical expertise in Solid Waste Management especially in design, construction, operations and closure of landfills. This should include the certificate of completion of all projects. 4.1.3  Capacity of partner to implement the proposed projects in the agreed timeframe. 4.1.4  Importance of the project for the community, neighborhood or city. 4.1.5 Impact of project on city-wide level. 4.1.6     Impact on safety, human rights, gender equality and youth empowerment. 4.1.7     Sustainability of the project, management structure and maintenance plan. 4.1.8     Financial sustainability and counterpart contributions. 4.1.9     Link with existing/ongoing projects. 4.1.10   Has replicability 4.1.11   Has high visibility 4.1.12   Knowledge management and communications.	Technical Proposal document (Annex B)– The applicant has to submit technical proposal using the template provided in Annex B  unhabitat-som@un.org
Cumulative score for ratios		100%

 

This Call for Proposals does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all proposals without incurring any obligation to inform the affected applicant(s) of the grounds.

 

Notes:

7. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc.).
8. The CFP and accompanying documents must be received in accordance with instructions provided. Applications to be sent to unhabitat-som@un.org, CFP submitted to a different email address other than the specified one will not be considered.
9. CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
10. CFP received after the above deadline will not be considered
11. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
12. CFP from applicants failing to provide the requested information will be disregarded.
13. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
14. All prices must be in USD