The purpose of the Call for Expression of Interest is to solicit interest from national non-profit urban civil society organizations or Universities as Implementing Partner with capacity to participate in UN-Habitat operation and contribute complementary resources (human resources, knowledge, funds, in-kind contributions, supplies and/or equipment) to achieving common objectives as outlined below and subsequently agreed in an Agreement of Cooperation

 

Purpose of CFP: To pilot the application of the 2016 Community Land Act in select informal settlements in urban and peri-urban areas in Kenya, and document the experiences and involved processes.

Submission Deadline Date and time: 08 November 2021, 5 P.M. Nairobi Time

 

Project Key Information

• Project Title: Global Land Tool Network (GLTN) Phase 3 Programme
• Location: At least two informal settlements in Nairobi and Mombasa Counties, Kenya
• Anticipated start date: 01 December 2021
• Maximum proposed value: US$ 100,000 (One Hundred Thousand Only)
• Estimated duration of project in calendar months: Fifteen (15) months
• Lead Organization Unit: Land, Housing and Shelter Section, UN-Habitat

 

Brief Background of the Project

The Global Land Tool Network (GLTN), as facilitated by UN-Habitat, is an alliance of international, regional and national partners working together towards “a world in which everyone enjoys secure land rights” through the development of pro-poor and gender responsive land tools and approaches within the continuum of land rights framework. It supports the implementation of the Voluntary Guidelines on the Responsible Governance of Tenure of Land, Forests and Fisheries (VGGTs), the Framework and Guidelines for Land Policy in Africa, Sustainable Development Goals (SDGs) and the New Urban Agenda.

Since 2013, GLTN has been working with various partners to support the improvement of tenure security and living conditions in select settlements in Nairobi and Mombasa through the application of GLTN tools for managing land information and facilitating settlement planning. The use of the tools has not only contributed to reduction of conflicts and anxiety over land tenure but also fostered innovative models of securing legitimate tenure rights as envisaged in the continuum of land rights. As a result of these interventions, GLTN partners and county governments have started planning and budgeting for development interventions, which has also allowed them to attract further support.

In Kenya, much of GLTN’s work has focused on improving the tenure security and living conditions of poor urban communities Nairobi and Mombasa counties through partnership with national NGOs and community-based organizations. These interventions have resulted in the use of spatially-enabled household information to provide insights on development priorities of government and NGO in the provision of basic services, settlement planning and tenure security.

This call for proposal seeks for an Implementing Partner to pilot the applicability of the 2016 Community Land Act (CLA) in improving tenure security in informal settlements for select communities located in Nairobi and Mombasa Counties in Kenya. This will leverage on the ongoing inventorying exercise and submission by counties of unregistered community land in the country. The proposal should also include the application of GLTN tools and approaches such as participatory enumeration and the Social Tenure Domain Model (STDM) in the process of establishing community land registers.

 

Main Outputs and Activities

In close collaboration with the Land, Housing and Shelter Section of UN-Habitat, national and county government authorities, and other land stakeholders, the Implementing Partner will be undertaking the following key interventions and activities as follows:

1. Scoping and Stakeholder Engagement
   • To review provisions in the 2016 CLA and develop linkages for application in an informal settlement context 
   • To develop criteria for selecting eligible target communities in Nairobi and Mombasa counties
   • To engage government authorities – at national and county levels – and non-state land actors, including beneficiary communities, in the consultation and planning process
   • To facilitate the certification of the tenure status of the land in the target communities as part of the inventory of unregistered community land submitted to the Ministry of Lands by the respective county governments
2. Pilot Implementation
   • To develop procedures for recognizing and recording community land rights in informal settlements
   • To engage with stakeholders in the registration of community land rights through, but not limited to, the registration of the community, establishment of community land management committees, community land registers etc.
   • To implement using GLTN tools (such as participatory enumerations, STDM) in the information gathering and community land registration process, and document the process
   • To facilitate meetings and consultative dialogues or workshops at community, county and national levels
   • Conduct capacity development sessions targeting key land stakeholders involved in the management of community land in the target communities
   • To prepare summary reports of key workshops, dialogues and meetings
3. Knowledge, Dissemination and Learning
   • To develop and implement the project communications plan
   • To document the process and develop an operational manual to guide in the registration of community land in informal settlements
   • To organize a learning exchange with key land stakeholders at national and county level
4. Project Management and Coordination
   • To develop and implement monitoring and documentation plan
   • To prepare progress and monitoring reports including financial reports
   • To provide continuous technical and administrative support

 

Risk Analysis

The following potential risks may occur, so the suggested mitigation factors need to be considered. Constant monitoring is also essential. 

Risk Assessment	Mitigating Factors
Inadequate commitment to support the process by government authorities at various levels, and key local partners and communities	Sensitization process and dialogues with government authorities, local partners and communities. Identify and engage with key change agents at the county and national levels respectively.
Delays due to unanticipated (re)occurrence of natural and health-related emergencies, including COVID-19 outbreak	Rely on local capacities that might have already been developed in previous interventions by the implementing partner including those related to community mobilization, data collection etc. When travel and face-to-to face interactions will be needed, risks assessments will be undertaken and adequate personal protection material provided by partners on the ground.
Political instability related to 2022 elections that might delay or hamper the smooth implementation of the Project.	UN-Habitat and Implementing partner to closely monitor evolving political situation at the national and county levels.

 

Eligibility Criteria

Criteria	Submission Details/ Documents Required
Legal Status	Certificate of registration/incorporation i.e., Proof of registration in Country of Origin. Proof of registration of Country of operation Proof of country operational presence
Organization profile and details	Clear organization profile and structure of the organization indicating: Organization’s vision, mission and objectives Management structure Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document Proof of membership to professional associations if any.
Financial Capacity	Audited company financial statements (balance sheet and income statement) and auditors report for the last two years
Exclusive bank account	the organization willing and able to have a separate bank account for the funds provided by UN-Habitat
Integrity and Governance	The organization should complete and submit a signed Partner Declaration Form. The template can be downloaded here. Provide information about the structure or the organizations (HR, Organogram) Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Submission of Technical and Financial Proposal

A technical proposal (10 pages max) should be submitted presenting:

• An overview of land and property tenure issues in urban informal settlements in Kenya, gaps and opportunities to address some of these through the 2016 Community Land Act;
• Detailed methodology to implement the project including key milestones, outputs, activities and timelines for delivery;
• A detailed list of completed projects including project description, clients, amount of award, implementation period.

A budget proposal should accompany the technical proposal which include the proposed budget per output/activity per different expense class or budget categories and estimated cash and/or in-kind contribution from implementing partners. The templates for technical and budget proposals can be downloaded here.

 

Selection Criteria

Criteria	Submission Details/ Documents Required	Weight
1.   Technical capacity		40%
1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project? Has it managed in the past projects of similar technical complexities and financial size? Is the project linked with the core business of the IP?	List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing). Demonstrate how the experiences in past projects are relevant in the execution of the current proposal References from past donors (if available)
1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project? What is the staff size, type, qualification and education background?	CVs of key management staff, technical and non-technical staff that will be involved on the project How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project? Will there be plans to recruit more technical staff? What would be the qualifications?
1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project? Can it impact on the targeted population and on the issues? Does it have strong presence in the field and for how long? Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?	Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population. If applicable, name local partner organizations in the proposed project sites
1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?	Provide location and list of office facilities, vehicles and office equipment locally available to implement the project. If applicable, provide plans to secure additional office facilities, vehicles and office equipment
1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)	Provide formal project monitoring policies and procedures Provide a description on how the IP will monitor and document project activities
2.   Financial and administrative capacity		15%
2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?	State the years of operation Financial statements for the last 2 years
2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation? Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget? Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)	CVs of key finance and accounting staff Description and key features and controls of the accounting system used Organization structure/ Organogram
2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis?	Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally. Describe how to procure goods and services on a transparent and competitive basis
2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?	Describe anti-fraud controls and provide formal procedures
2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.	Describe nature and value of contribution (in-kind or cash) Describe this in the budget proposal
3.   Financial Proposal		15%
3.1 Is the budget for each component of the activity to be performed by the Implementing Partner (i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation) (ii) justifiable/well supported and (iii) accurate and complete	Budget Proposal Bill of quantities (BOQ) (if applicable) Other supporting documents
4.   Technical Proposal		30%
4.1 The technical proposal is sound and responds adequately to the specifications and requirements?	Technical Proposal document
Cumulative score for ratios		100%

 

Expression of Interest must be delivered in electronic format no later than 08 November  2021 to Danilo Antonio at the following email address: danilo.antonio@un.org, copying solomon.njogu1@un.org. All related questions or clarifications must also be coursed through this email address.

 

Disclaimer: Please note that this notice does not constitute a solicitation and UN‐Habitat reserves the right to change or cancel this project at any time in the process. Submitting a reply to a Call for Proposal does not guarantee that the submitting organization will be selected to carry out the implementation of the project.

 

Notes:

• Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff etc.).
• The Technical Proposal and accompanying documents must be received in accordance with instructions provided. Technical Proposal submitted to a different email address other than the specified one will not be considered.
• Technical Proposal from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
• Technical Proposal received after the above deadline will not be considered.
• Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
• Technical Proposal from applicants failing to provide the requested information will be disregarded.
• This Technical Proposal does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
• All prices must be in USD.