Outcomes and Activities:

Indicators:

Responsible Partner:

Timeplan

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A

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Outcome 1: A viable and sustainable community-based waste collection system and an enabling environment for the replication and sustainable growth of the waste collectors’ network in new locations is established.

Stakeholder Identification, Data Collection and localized market study to inform the project planning

Activity 1.1

Identification of target settlements with enough plastic waste generation and of target communities

Project Location(s) specified

Private Sector Partner / UN-Habitat

Activity 1.2

Stakeholder Identification, Identification of communities & Data Collection: Provide links to sources of plastics such as waste picker associations, garbage collection groups, youth groups, manufacturing associations: Identification of communities Gather and provide preliminary data on community profile and on existing waste pickers to reach critical numbers for a waste picker network, i.e. how many people, how can we mobilize them), Organize workshops to understand how waste pickers work and how they are organized.

Project Stakeholders identified with supporting Data

City of Kisumu / UN-Habitat / UN-Habitat's IP

Activity 1.3

Use the Waste Wise Cities Tool (WACT Application) to establish a baseline in terms of waste generation, collection and recovery rates at city level. Moreover, the tool allows to map actors of the waste chain, formal and informal, and identify infrastructure gaps.

Baseline Data Collected

UN-Habitat Waste Wise Cities / UN-Habitat's IP

Establishment of community waste collection structures & recycling infrastructure & training

Activity 1.4

Mapping of Areas to identify locations and number of Waste Trading Centers and register waste pickers

Locations of trading centers mapped in the project locations and waste pickers registered

Private Sector Partner

Activity 1.5

Define requirements for the Trading Centers (Size, Layout, Access, Appropriate Location)

Trading Centers are specified

Private Sector Partner

Activity 1.6

Opening the Trading Center (Recruit local staff, setting up TC equipment, Rent for 6 months, Legal approvals, Launch Event of the TC)

Waste Trading Centers opened

Private Sector Partner

Activity 1.7

Participatory community-based training and planning

Communities trained in waste collection

Private Sector Partner / UN-Habitat / UN-Habitat's IP

Activity 1.8

Provision of tools to informal waste pickers

Tools to registered waste pickers provided

Private Sector Partner / UN-Habitat / UN-Habitat's IP

Activity 1.9

Achieving Productivity (Scouting for suppliers and buyers, transport of goods to Nairobi, making the trading centers self-sufficient)

Waste Trading Centers operational and self-sufficient

Private Sector Partner

Outcome 2: Improved livelihoods for informal settlements residents as a result of a sustainable business model for formal job creation for waste pickers.

Stakeholder Mobilization

Activity 2.1

Liaison with the country / county government: Support to Authorities to make sure that the needs of the communities are reflected in national and regional development plans. Create appropriate Gov. funds to economically support the work of waste pickers. Cooperate with County Gov. to facilitate the connection between waste pickers associations, the recycling industry and producers.

Formal approvals received and Government support provided (legal and/or financial)

UN-Habitat

Activity 2.2

Explore support / partnership with other UN agencies such as ILO, FAO, UN Environment, other partners focused on waste management, working poor and informal economies such as WIEGO, World Bank and International Solid Waste Association (ISWA), representatives from the civil society such as waste pickers’ organizations (e.g. Global Alliance of Waste Pickers; Platforms like ‘Alliance to End Plastic Waste’)

Support from line organizations for the project mobilized (legal, financial, promotional)

UN-Habitat / UN-Habitat's IP

Activity 2.3

Planning Workshop with Community and Government to endorse project plan (Local community and all relevant stakeholders well informed of the pilot Project activities through workshops with community for value proposition). Involve all relevant stakeholders relevant for waste management. Representatives from all stakeholder groups need to be included in the decision-making process in order to facilitate the transition to a circular economy and to set up new ways of collaboration with waste pickers. Elaborate the the conditions for a PPPP and formation of waste pickers’ association / organization for the CMF. Define what the CMF should fund (social protection, equipment, child education, loyality programme (collection of points for protective equipment and other), COVID livelihoods support) and if Gov. can contribute funds.

Project Plan agreed with the government and target communities

Private Sector Partner / UN-Habitat / UN-Habitat's IP

Establishment of community-managed waste collection system and capacity building

Activity 2.4

Support to Authorities to make sure that the needs of the communities are reflected in national and regional development plans. Create appropriate Gov. funds to economically support the work of waste pickers. Cooperate with County Gov. to facilitate the connection between waste pickers associations, the recycling industry and producers.

EPR regulation of the government is agreed on to support the community managed fund.

UN-Habitat / UN-Habitat's IP

Activity 2.5

Community Organization / Election and Registration of Project Steering Committee (RCs elected, representatives endorsed and registered with authorities)

A project steering committee is formed

UN-Habitat / UN-Habitat's IP / Private Sector Partner

Activity 2.6

Capacity Building Community Managed Funds (CMF): Training to community-based organizations in the establishment and management of the CMF

CMF Training to communities carried out

UN-Habitat / UN-Habitat's IP

Activity 2.7

Capacity Building Waste Management: Co-Training with the private sector partner to community-based organizations on the utilization of the CMF for communal waste management (UN-Habitat) and on waste collection, sorting and recycling management

Waste management training to communities carried out

Private Sector Partner / UN-Habitat / UN-Habitat's IP

Activity 2.8

Establishment of the CMF (Community Managed Fund) based on the results from community workshop through the community for the community for waste collectors.

UN-Habitat / UN-Habitat's IP

Activity 2.9

Scope and establish conditions for formation of waste pickers’ association and PPPP: Provide links to sources of plastics such as waste picker associations, garbage collection groups, manufacturing associations; Elaborate introduction of waste collection fees for the collection service to ensure sustainability of the waste centers; Basic financial analysis to assess economic sustainability of the centers, that could generate income from sale of recyclables and the collection of waste collection fees.

A Draft PPPP is proposed

Private Sector Partner / UN-Habitat / UN-Habitat's IP / City of Kisumu | UN-Habitat Waste Wise Cities - Lead: UNHAB IP

Activity 2.10

Capacity building towards PPPPs through effective co-training with the private sector partner; The WACT application foresees a stakeholder’s workshop to discuss the results of its application, discuss challenges, opportunities and possible solutions to fill the identified gaps;

Training and Workshops on PPPP establishment carried out with Gov and communities and the private sector partner

Private Sector Partner / UN-Habitat / UN-Habitat's IP | UN-Habitat Waste Wise Cities 

Activity 2.11

Support the formalization of the PPPP draft

A PPPP model for the Waste Trading Centers is defined and prepared for a potential 2nd project stage.

Private Sector Partner / UN-Habitat / UN-Habitat's IP / City of Kisumu

Criteria

Submission Details/ Documents Required

Legal Status

• Certificate of registration/incorporation i.e.,
• Proof of registration in Country of Origin.
• Proof of registration of Country of operation
• Proof of country operational presence

Organization profile and details

• Clear organization profile and structure of the organization indicating:
• Organization’s vision, mission and objectives
• Management structure
• Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
• Proof of membership to professional associations if any

Financial Capacity

• Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account

• Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

Integrity and Governance

• The organization should complete and submit a signed Partner Declaration Form (Annex A)
• Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

Criteria

Submission Details/ Documents Required

1.   Technical capacity (Score Weight 20%)

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the implementing partner?

• List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).
• Demonstrate how the experiences in past projects are relevant in the execution of the current proposal
• References from past donors

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

• CVs of key management staff, technical and non-technical staff that will be involved on the project
• How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does the organization impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

• Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

• Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

• Provide formal project monitoring policies and procedures

2.   Financial and administrative capacity (Score Weight 10%)

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

• State the years of operation
• Financial statements for the last 2 years

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

• CVs of key finance and accounting staff
• Description and key features and controls of the accounting system used
• Organization structure/ Organogram

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis?

• Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

• Describe anti-fraud controls and provide formal procedures

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

• Describe nature and value of contribution (in-kind or cash). The applicant must submit in-kind contribution proposal in the template provided in Annex C – Budget Template.

3.   Financial Proposal (Score Weight 20%)

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

• Budget Proposal (Annex C) - The applicant must submit a budget proposal in the template provided in Annex C (Budget Template - Financial Proposal)

4.   Technical Proposal (Score Weight 50%)

4.1 The technical proposal is sound and responds adequately to the specifications and requirements and is assessed on a comparative basis against the below criteria. A High-quality portfolio of similar projects that the applicant implemented in the area of activities of the project logframe, i.e. waste management, community work, participatory methods, community funds, community mobilization and organization and capacity building in community management of community-based projects is to be submitted. For every below category 5% points are allocated each. Mandatory Fail/Pass Criteria are marked with (*):

• Technical Proposal Document (Annex B) – The applicant must submit a technical proposal using the template provided in Annex B.

1. 1. 1. Stakeholder Identification, Identification / Registration of Beneficiaries & Data Collection (socio-economic and infrastructure data)

1. 1. 2. Experience in community mobilization and participation*

1. 1. 3. Experience in community-based management and community Organization *

1. 1. 4. Experience in the design and carrying out of community planning workshops and using participatory planning methods *

1. 1. 5. Experience in providing training / capacity building to community-based organizations *

1. 1. 6. Experience in innovative approaches to community-based waste management, establishment of community-based waste collection management and waste collection infrastructure *  

1. 1. 7. Establishment and community-based management of Community Funds *

1. 1. 8. Experience in training / capacity building in Waste Management

1. 1. 9. Experience in working with national & local governments and community-based organizations and/or associations in Kenya *

1. 1. 10. Experience in working with the private sector and/or establishment of a Public Private People Partnership (PPPP) in low-income urban areas in informal settlements * (if in the waste sector extra 5 points will be given on this category)

1. 1. 11. Capacity to implement the project in the agreed timeframe of 6 months *

1. 1. 12. Link with existing/ongoing projects or initiatives of similar nature