Deadline

Purpose of CFP:  To provide operational support in the provision of land administration and information services in Kakuma Refugee Camp through the conduct of enumeration and mapping interventions in selected sites using GLTN fit-for-purpose, gender-responsive and inclusive land tools, including community engagement and capacity development.        

    

Project Key Information

  • UN-Habitat Project title : Enhancing self-reliance for refugees and host communities in Kenya.
  • Locations
    • Kenya
  • Specific Location site for this Call for Proposal
    • Kakuma Refugee Camp, Turkana County, Kenya
    • Specific sites to be agreed upon
  • Anticipated start date: 01 June 2020
  • Maximum proposed value in US$: 50,000
  • Estimated duration of project in calendar months: Twelve (12)  months
  • Lead Organization: Land, Housing and Shelter Section -Urban Practices Branch

 

Brief Background of the Project

The Global Land Tool Network, as facilitated by UN-Habitat, is an alliance of international, regional and national partners working together to “securing land and property rights for all” through the development of pro-poor and gender responsive land tools and approaches within the continuum of land rights framework. It supports the implementation of the Sustainable Development Goals (SDGs) Goals (1, 2, 5, 11 and 15), the New Urban Agenda, the Voluntary Guidelines on the Responsible Governance of Tenure of Land, Fisheries and Forests in the Context of National Food Security (VGGTs) and the African Union Declaration on Land Issues and Challenges.

UN-Habitat has received funding from the European Union to implement a project called “Enhancing self-reliance for refugees and host communities in Kenya”, and is being managed by Urban Planning, Finance, Economic Development Section, under Urban Practices Branch of UN-Habitat. The Project aims to ensure better management and protection of refugees and  to support government capacity to roll-out the Comprehensive Refugee Response Framework (CRRF) approaches that will contribute to transform the humanitarian model of assistance for refugees towards development-oriented solutions that enhance the self-reliance of refugees and host communities.

The scope of work aims to implement enumeration and mapping interventions in selected sites in Kakuma Refugee Camp, including community engagement and capacity development. These interventions form part of the current Agreement between the Land, Housing and Shelter Section (LHSS) and Urban Planning, Finance, Economic Development Section (UPFEDS), both under the Urban Practices Branch of UN-Habitat. LHSS is expected to provide the necessary land administration services and support to UPFEDS in the implementation of the EU-financed project. The intervention is in line with the Turkana County Ministry of Lands, Physical Planning and Urban Area Management’s (MLPPUAM) vision to have an efficient and effective land administration system that promotes security of tenure, equitable access and control of land for sustainable socio-economic development of the County. This specific project aims to implement a customized version of GLTN’s inclusive, fit-for-purpose and gender sensitive land tools and approaches. In this context, LHSS and UN-Habitat Office in Kakuma shall provide the necessary training and technical support.

Kakuma refugee camp was established in 1992 and is located in Kenya’s northwest corner in Turkana County. p. The camp is home to refugees from Somalia, Ethiopia, Burundi, Rwanda and Democratic Republic of Congo. Kakuma is one of the oldest refugee camps in the world with refugees forming an integral part of Kakuma social, cultural and economic fabric. The camp is divided into four settlements of clusters (Zones) namely zone I, II, III, and IV, measuring approximately 15km2. The houses in the camp are mostly built by mud bricks, wood, cane/sticks and sometimes with canvas tents.

The New York Declaration for Refugees adopted by all member states of the United Nations in 2016 reaffirms commitment to respect human rights of refugees and migrants and to support countries that welcome them.  The Declaration proposes a Comprehensive Refugee Response Framework through easing pressure on countries that welcome and host refugees and recommends that refugees should be integrated with host communities from the start. Evidently the occupation of land by refugees is proving to be long term. Since its establishment in 1992, Kakuma Refugee Camp has surpassed its capacity of 100,000 refugees. According to the UNHCR population statistics, by April 2019, the Camp had approximately 188,135 registered refugees.

Most of the land in Turkana county is unregistered community land held in trust by the county government. A small portion of land is public land held on behalf of the county and national government by the National Land Commission. With much of Turkana land being unregistered and lacking any form of documented ownership, there is need to document the people-to-land relationships by the refugees as it  occurs in a continuum for identification of the different sets of rights enjoyed and degree of security and responsibilities to enable effective management of the land resource. This is envisioned to contribute to easing the tension and conflicts that already exist between the refugees and to some extend to the host communities. There is high stakeholder buy-in for implementation of land administration services to improve land management and manage land disputes in the Refugee Camp.

 

Main Outputs and Activities

In close collaboration with UN-Habitat (UPFEDS. LHSS, GLTN Secretariat and UN-Habitat Office in Kakuma), Government authorities (Turkana County Government and Refugee Affairs Secretariat), UNHCR and other land stakeholders, the implementing partner will be undertaking the following key interventions and activities:

 

On Land Tools Implementation:

  • Holding consultation meeting with stakeholders
  • Community engagement and mobilization
  • Supporting in designing, testing and administering questionnaires
  • Undertaking household enumeration and mapping in selected sites
  • Customizing and implementing related tools
  • Ensuring cross-cutting dimensions such as human rights, gender, youth and climate change are considered and integrated.

Expected Result: Increased uptake of land tools and approaches that are inclusive, fit-for-purpose and gender responsive towards tenure security improvement.

 

On Capacity Development Initiatives:

  • Undertaking capacity needs assessment
  • Developing capacity development plans
  • Developing training design
  • Implementing, documenting and disseminating capacity development interventions
  • Documenting and disseminating of key processes and interventions

Expected Result: Strengthened capacity of change agents to implement inclusive, fit-for-purpose and gender responsive land tools and approaches.

 

On Overall Programme Management and Coordination:

  • Developing and implementing monitoring, documentation and evaluation plans.
  • Preparing progress and monitoring reports including financial reports
  • Implementing effective project coordination and continuous technical support
  • Developing and implementing a communications strategy and risk management plan.
  • Analyzing, documenting and disseminating experiences, good practices and lessons learned.

Expected Result: Efficient and effective project management and coordination.

 

Risk Analysis

The following potential risks may occur, so the suggested mitigation factors need to be considered. Constant monitoring is also essential.

Risk Assessment

Mitigating Factors

Inadequate time for implementation of project activities

In as much as possible, build on and maximize synergies with similar and existing LHSS and GLTN projects and activities. Need for periodic monitoring of activities.

Inadequate commitment by government authorities, and key local partners and communities

Sensitization process and dialogues with government authorities, local partners and communities.

Inadequate interest and/or capacity of partners and key stakeholders to pilot and implement pro-poor land tools

LHSS and implementing partner to build awareness, knowledge and capacity of change agents and key partners to pilot and implement pro-poor land tools.

Inadequate interest and /or opposition from host stakeholders and community

LHSS and implementing partner to review concerns and needs of host stakeholders on access to land rights for consideration and involving stakeholders in the project.

Delays in implementation occasioned by Covid-19 impact and restrictions in movement and interactions

Focus on finalizing preparatory activities, use of virtual methodologies where feasible, and adherence to Covid-19 mitigation measures when implementing activities.

Potential delays due to the late identification of project sites

LHSS and UPFEDS to ensure to facilitate the identification of the projects. Also, to ensure that the implementing partner is on-board in the discussions and planning.

 

Eligibility Criteria

Criteria

Submission Details/ Documents Required

Legal Status
  • Certificate of registration/incorporation i.e.,
  • Proof of registration in Country of Origin.
  • Proof of registration of Country of operation
  • Proof of country operational presence

Organization profile and details
  • Clear organization profile and structure of the organization indicating:
    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

Financial Capacity
  • Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account
  • Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

Integrity and Governance
  • The organization should complete and submit a signed Partner Declaration Form (Form to be provided upon request)
  • Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Submission of Technical and Financial Proposal

A technical proposal should be submitted presenting a detailed discussion of land issues in the Kenya, existing policies and programmes, proposed methodology to address the issues, suggested project sites, description and justifications, key milestones, outputs, activities and timelines for delivery (10 pages max). A template is available as a guide is available upon request.

A budget proposal should accompany the technical proposal which include the proposed budget per output/activity per different expense class or budget categories and estimated cash and/or in-kind contribution from the implementing partners. A template is available as a guide upon request.

 

Selection Criteria

Criteria

Submission Details/ Documents Required

Weight

1.   Technical capacity

 

40%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?
  • List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).
  • Demonstrate how the experiences in past projects are relevant in the execution of the current proposal
  • References from past donors (if available)

 

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?
  • CVs of key management staff, technical and non-technical staff that will be involved on the project
  • How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project? Will there be plans to recruit more technical staff? What would be the qualifications?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?
  • Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.
  • If applicable, name local partner organizations in the proposed project sites

 

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?
  • Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.
  • If applicable, provide plans to secure additional office facilities, vehicles and office equipment

 

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)
  • Provide formal project monitoring policies and procedures
  • Provide a description on how the IP will monitor and document project activities

 

2.   Financial and administrative capacity

 

15%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?
  • State the years of operation
  • Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

 
  • CVs of key finance and accounting staff
  • Description and key features and controls of the accounting system used
  • Organization structure/ Organogram

 

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis?
  • Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.
  • Describe how to procure goods and services on a transparent and competitive basis

 

 

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?
  • Describe anti-fraud controls and provide formal procedures

 

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.
  • Describe nature and value of contribution (in-kind or cash)
  • Describe this in the budget proposal

 

3.   Financial Proposal

 

15%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

 

Budget Proposal

  • BOQ (if applicable)
  • Other supporting documents

 

4.   Technical Proposal

 

30%

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document

 

 

Cumulative score for ratios

 

100%

 

Expression of Interest must be delivered in electronic format no later than 05 May 2020 to Danilo Antonio at the following email address: danilo.antonio@un.org, with a copy to Hellen-Nyamweru Ndungu through the following email address: hellen-nyamweru.ndungu@un.org. All related questions or clarifications must also be coursed through the same email addresses. Upon request to the same addresses, all related forms and templates will also be shared.

Disclaimer: Please note that this notice does not constitute a solicitation and UN‐Habitat reserves the right to change or cancel this project at any time in the process. Submitting a reply to an EOI does not guarantee that the submitting organization will be selected to carry out the implementation of the project.

 

 Notes:

  • Interested organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc.).
  • For this CFP, interested organizations must show evidence that they have operational capacity to work in Kakuma Refugee Camp. This could include presence of office in the camp (or near the camp), presence of on-going projects in the camp (or near the camp), presence of local partners in the camp (or near the camp), etc.
  • The CFP and accompanying documents must be received in accordance with instructions provided. CFP submitted to a different email address other than the specified one will not be considered.
  • CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  • CFP received after the above deadline will not be considered.
  • Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  • CFP from applicants failing to provide the requested information will be disregarded.
  • This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  • All prices must be in USD.