Emergency Response to Drought and Natural Disasters and Improvement of Socio-economic Conditions for Host and Refugee Communities in Kalobeyei

Deadline

23 February 2023

The purpose of the Call for Expression of Interest is to solicit interest from existing or prospective Implementing Partners that wish to participate in UN-Habitat operation and contribute complementary resources (human resources, knowledge, funds, in-kind contributions, supplies and/or equipment) to achieving common objectives as outlined below and subsequently agreed in an Agreement of Cooperation

Emergency Response to Drought and Natural Disasters and Improvement of Socio-economic Conditions for Host and Refugee Communities in Kalobeyei

Size of grant: 132,800 US$

Purpose of CFP: The project will build upon UN-Habitat’s work in Kalobeyei since 2016, supporting the County Government of Turkana and UNHCR’s existing efforts to implement a sustainable integrated settlement for hosts and refugees by Improving disaster response preparedness. It will also support economic activities through vocational and income generation training to strengthen the economic resilience of host and refugee communities.

To this regard, an implementing partner is sought in Kalobeyei to construct water retention and abstraction infrastructure, develop a risk mitigation strategy including a community-led early warning system, and promote economic recovery through IGPs, capacity development, and issuance of business grants.

Submission Start Date: 09^th February 2023

Submission Deadline Date and time: 23^rd February 2023, 5.00 PM Nairobi Time

Project Key Information

UN-Habitat Project Title: ‘Emergency Response to Drought and Natural Disasters and Improvement of Socio-economic Conditions for Host and Refugee Communities in Kalobeyei.’
Locations
- Town/City: Kalobeyei
- Country: Kenya
Anticipated start date: 15^th March 2023
Estimated duration of the project in calendar months: 10
Anticipated end date: 15^th January 2024
Maximum proposed value in US$: 132,800
Lead Organization Unit: Planning Finance and Economy Section, Urban Practices Branch

Brief Background of the Project

Exacerbated by the general crisis in neighboring countries, refugee numbers in Kakuma and Kalobeyei have increased rapidly continually placing pressure on local resource distribution. This is made worse by changing climates, drought, and resource scarcities (a predicted mixture of climate variability and extremes) that will have important negative consequences for the economic development potential of this area. The changing climate in the area has furthermore resulted in increased flood occurrence and extended periods of drought that impact the refugee hosting landscape – food insecurity, loss of livelihoods, disasters, and destruction, and a lack of usable land for social and physical infrastructure puts pressure on refugee and host operations. The combined impacts of this humanitarian-climate emergency have been felt and are expected to increase, and urgent action is therefore needed to help the communities stay in a conducive, safe, and healthy environment.

Since 2016, UN-Habitat’s work has been instrumental in promoting good practices for promoting integration between refugee and host communities. In line with this mandate, this project will build upon UN-Habitat’s work from past years, as well as the County Government of Turkana and UNHCR’s existing efforts to implement a sustainable integrated settlement in Kalobeyei for hosts and refugees. It will focus on developing strategies for disaster preparedness and response and adopting durable mitigation measures while also implementing emergency drought and flood resilient interventions. It will also support economic activities in selected sections of the settlement through vocational and income-generating training to strengthen economic resilience.

Main activities and outputs

The primary components of this project include: (ⅰ) Construction and/or rehabilitation of water storage and irrigation infrastructure (ii) develop a risk mitigation strategy including a community-led early warning system and (iii) Enhance economic and food security for host and refugee communities through income generating activities for women and youth.

The implementing partner will undertake main activities as follows, but not limited to:

Carry out a comprehensive assessment of existing water retention infrastructure within the main waterways in Kalobeyei settlement to determine their capacities and general status.
Carry out construction or rehabilitation of water retention infrastructure along Kalobeyei waterways for flood mitigation and in response to irrigation water demand. These may include retarding basins, sand dams, sub-surface dams, bunds, or any other intervention as may be feasible.
In consultation with relevant government actors, develop a flood and drought risk mitigation strategy including a simple and easy-to-use early warning system.
Promote income generation activities in the communities’ food supply chain through capacity development, incubation of new businesses, and issuance of recovery grants in consultation with other sector stakeholders including UNHCR, WFP, and FAO.
Support in the procurement of construction materials and services as may be agreed upon with UN-Habitat.
Ensure close collaboration with the UN-Habitat office to align the implementation process with UN-Habitat approaches and to facilitate community participation in all aspects of the project.
Ensure collaboration with the Embassy of Japan and Japanese technology partners in the project.
Develop quarterly and final detailed project reports capturing the progress, achievements, and challenges.
Provide logistical support necessary to implement the project.

Risk Analysis

Risk	Likelihood of Risk	Consequence if Risk occurs
Operational risk, where locally controlled groups can go on strike or attempt to sabotage the process.	Low	Critical
Armed conflict might at a certain stage cause postponement or delay at work.	Low	Medium
Social, and cultural risks relevant to the possible tension between refugees from different ethnicities among these groups themselves and with host communities.	Medium	Low
Climate change-induced hazards such as flooding.	Medium	Medium

Eligibility Criteria

Criteria	Submission Details/ Documents Required
Legal Status	Certificate of registration/incorporation i.e., Proof of registration in Country of Origin. Proof of registration of Country of operation Proof of country operational presence
Organization profile and details	Clear organization profile and structure of the organization indicating: Organization’s vision, mission, and objectives Management structure Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document Proof of membership to professional associations if any. Provide a certified copy of the organization’s constitution or by-laws. Evidence of experience working in refugee settlements such as Kalobeyei Provide copies of project monitoring policies and procedures Provide copies of procurement policies and procedures Description and key features and controls of the accounting system used Provide location and list of office facilities, vehicles, and office equipment locally available to implement the project
Financial Capacity	Audited company financial statements (balance sheet and income statement) and auditor's report for the last two years (certified).
Exclusive bank account	Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?
Integrity and Governance	The organization should complete and submit a signed Partner Declaration Form Provide the profiles of the key management, technical, key finance, and accounting staff that will be involved in the project

Selection Criteria

Criteria	Submission Details/ Documents Required	Weighting
1. Technical capacity		25%
1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project? Has it been managed in past projects of similar technical complexities and financial size? Is the project linked with the core business of the IP?	List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing). Demonstrate how the experiences in past projects are relevant in the execution of the current proposal References from past donors Evidence of work done in refugee settlements
1.2 Does the organization have qualified technical staff with the experience and technical skills required by the project? What is the staff size, type, qualification, and educational background?	CVs of key management staff, technical and non-technical staff that will be involved on the project How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?
1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project? Does it have the ability to impact the targeted population and the issues? Does it have a strong presence in the field and for how long? Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?	Demonstrate, describe, and provide proof of local operational presence, including link and ability to impact the targeted population. Demonstrate collaboration with key stakeholders in Kalobeyei settlement including community leadership, National government leadership, and County government leadership
1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?	Provide location and list of office facilities, vehicles, and office equipment locally available to implement the project.
1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)	Provide formal project monitoring policies and procedures
2. Financial and administrative capacity		15%
2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?	State the years of operation Financial statements for the last 2 years
2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation? Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within the agreed time and budget? Does it have minimum segregation of duties in place (separation between project management, finance/accounting, and executive office)	CVs of key finance and accounting staff Description and key features and controls of the accounting system used Organization structure/ Organogram
2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for a procurement unit with experienced staff	Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.
2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting, and prosecution of incidences of fraud?	Describe anti-fraud controls and provide formal procedures.
2.5 Does the organization have the capacity to provide in-kind, financial, and personnel contributions as UN-Habitat Implementing Partner in this present project? Please give details of the contribution	Describe the nature and value of the contribution (in-kind or cash)
3. Financial Proposal		30%
3.1 Is the budget for each component of the activity to be performed by the Implementing Partner (i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/overestimation) (ii) justifiable/well-supported and (iii) accurate and complete	Budget Proposal 5_IP Budget Proposal.xls BOQ (if applicable) Other supporting documents
4. Technical Proposal		30%
4.1 The technical proposal is sound and responds adequately to the specifications and requirements?	Technical Proposal document 4_Technical Proposal.doc
Cumulative score for ratios		100%

Notes:

Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
The proposals and accompanying documents must be received in accordance with the instructions provided. Applications are to be sent to eric.muchunku@un.org with cc to stephen.aboge@un.org, and jiacong.ang@un.org. CFP submitted to a different email address other than the specified one will not be considered.
Proposals from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
Proposals received after the above deadline will not be considered
Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
Proposals from applicants failing to provide the requested information will be disregarded.
This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
All documents that the Partner has obtained externally must be certified as true copies of the originals by a Notary Public (NP), Commissioner of Oaths (CO), or its equivalent.
All prices must be in USD