How to take part in the exhibition

A. TO EXHIBIT ONLY DURING HABITAT III PREPCOM2: from 14 to 16 April 2015

To book exhibition space, please review the guidelines and register below.

  1. Fill in your space requirements specifying the booth type and provide a brief summary of your exhibition.
  2. The Habitat III Secretariat will review your application and inform whether the reservation has been successful or not.
  3. If successful, you will receive a booking confirmation letter and an invoice with payment details.
  4. In order to confirm your reservation, make an advance payment and send proof of payment to victor.mgendi@unhabitat.org before 25 March 2015.
  5. Please note that the final location will be confirmed one week before the exhibition opens.
  6. The deadline for booking space is 15 March 2015.

B. TO EXHIBIT ONLY DURING UN-HABITAT GOVERNING COUNCIL SESSION: from 17 to 23 April 2015

  1. Fill in your space requirements specifying the booth type and provide a brief summary of your exhibition.
  2. The UN-Habitat Governing Council Secretariat will review your application and inform whether the reservation has been successful or not.
  3. If successful, you will receive a booking confirmation letter and an invoice with payment details.
  4. In order to confirm your reservation, make an advance payment and send proof of payment to victor.mgendi@unhabitat.org before 25 March 2015.
  5. Please note that the final location will be confirmed one week before the exhibition opens.
  6. The deadline for booking space is 15 March 2015.

C. TO EXHIBIT IN BOTH EVENTS: from 14 to 23 April

  1. Fill in your space requirements specifying the booth type and provide a brief summary of your exhibition.
  2. The Habitat III Secretariat, as well as the UN-Habitat Governing Council Secretariat will review your application and inform whether the reservation has been successful or not.
  3. If successful, you will receive a booking confirmation letter and an invoice with payment details.
  4. In order to confirm your reservation, make an advance payment and send proof of payment to victor.mgendi@unhabitat.org before 25 March 2015.
  5. Please note that the final location will be confirmed one week before the exhibition opens.
  6. The deadline for booking space is 15 March 2015.

Selection criteria

Space allocation will be done on a first-come, first-served basis with Member States and accredited United Nations partners getting priority. 

Standard Booth Packages

There are two categories of booths as listed below.

TYPE 1: A 6-meter booth consisting of 8 “velcro-receptive” panels (1 x 2 meters each), 2 tables, 4 chairs, 3 spot lights, AC power connection. The type 1 booth comes in two packages:

  • USD 760 for the 2 week exhibition package from 14 to 23 April 2015
  • USD 520 for the 1 week exhibition package for either Habitat III PrepCom2

Booth-type-1

TYPE 2: A 3-meter booth consisting of 5 panels (1 x 2 meters each), 1 table, 2 chairs, 2 spot lights and an AC power connection. The type 2 booth comes in two packages:

  • USD 520 for the 2 week exhibition package
  • USD 370 for the 1 week exhibition package for either Habitat III PrepCom2 or the Governing Council

 Booth-type-2

The above pricing includes wireless, movers for installation, removal and some assistance during the duration of the exhibition. Exhibitors can reserve larger booths by combining a number of Type 1 booths.

Setup and Dismantling

Exhibitors taking part in Habitat III PrepCom2 and Governing Council events will set up their booths from 11 to 13 April 2015 while those only exhibiting during the Governing Council will setup on from 16 to 17 April. 

Exhibitors will be required to remove their displays on 24 April 2015.

Special Notice

Exhibits must be consistent with the purposes and principles of the United Nations and must be non-commercial in nature. No items in exhibits may be offered for sale or have a sale price affixed to them. Exhibits considered aesthetically, politically or morally offensive in any way to the Member States of the United Nations will not be approved. The United Nations will remove exhibitions that contravene these principles. Exhibition Booths must be permanently manned during the events.

Shipments

For exhibitors wishing to ship large exhibits in advance, kindly contact the UN contracted clearing agents for guidance and help in clearing and storage of consignments.

Globalfreight Logistics Ltd

United Nations Office Nairobi (Gigiri)

Tel: +254 20 7624360

Cell: +254 732 849 392 

EMAIL:  h.odhiambo@globalfreight.co.ke

AGS Frasers International Removals

Tel: +254 20 68 23 490

Email: manager@agskenya.com

www.agsfrasers.com

DHL Express KE

United Nations Complex

UN Avenue -Gigiri

Nairobi,Kenya

Tel: +254 20 7622580

Email: dhlun1@dhl.com

Contact us

For additional information and enquiries about the exhibition space, kindly contact Mr. Victor Mgendi, the exhibition focal point on email or telephone, see contacts below:

E-mail: victor.mgendi@unhabitat.org

Tel: +254 20 762 3397

Mobile: +254 722 322388

Website: http://unhabitat.org/gc25/

EXHIBITION FORM

Images
Booth-type-1
Booth-type-2