Voices from the Coastal Cities: Promoting Effective Local Community & Neighborhood Associations’ Involvement in the GoBlue Project through Stakeholder Participation Initiatives

Deadline

12 April 2022

The purpose of the Call for Expression of Interest is to solicit interest from existing or prospective Implementing Partners that wish to participate in UN-Habitat operation and contribute complementary resources (human resources, knowledge, funds, in-kind contributions, supplies and/or equipment) to achieving common objectives as outlined below and subsequently agreed in an Agreement of Cooperation

Size of grant: USD 286,000

Purpose of CFP: This CFP seeks to identify a suitable local non-governmental organization (NGO) or community based organization (CBO) as an implementing partner that will support “The GoBlue Project Result Area 2: Connecting People, Cities and the Ocean: Innovative Land-Sea Planning and Management for a Sustainable and Resilient Kenyan Coast” to mobilize and effectively engage local coastal communities, residents and neighbourhood associations in the project implementation as part of the stakeholder participation initiatives.

Project Key Information

UN-Habitat Project title: Voices from the Coastal Cities: Promoting Effective Local Community & Neighborhood Associations’ Involvement in the GoBlue Project through Stakeholder Participation Initiatives
Locations: Counties in the Jumuiya Ya Kaunti Za Pwani (JKP) Region
Town/City: Kilifi, Mombasa, Kwale, Hola, Lamu, Mwatate.
Country: Kenya
Anticipated start date: 1 May 2022
Estimated duration of project in calendar months: 30 months
Maximum proposed value in US$: 286,000
Lead Organization Unit: UN-Habitat, Regional Office for Africa (ROAF)
Submission email: Jeremiah.Ougo@un.org

Brief Background of the Project

(State the purpose, main goal, and specific objectives of the project)

The GoBlue Project Result Area 2: Connecting People, Cities and the Ocean: Innovative Land-Sea Planning and Management for a Sustainable and Resilient Kenyan Coast is implemented by UN-Habitat and UNEP through an Agreement signed between the EU and UN-Habitat (on behalf of both UNEP and UN Habitat) on 26 December 2020. The Project aims at enhancing land-sea planning and management by addressing key socio-economic and environmental challenges while stimulating benefits from the blue economy. Specific objectives of the project include: developing an integrated, ecosystem-based land-sea planning framework that guides all other spatial planning and management activities for sustainable use and conservation of the blue economy in Kenya’s 6 coastal counties - Mombasa, Kwale, Kilifi, Lamu, Taita Taveta and Tana River - under the coast regional economic block (JKP); enhancing technical and human capacity for integrated, ecosystem-based land-sea planning and management through capacity building interventions; and the implementation of pilot project activities in selected urban areas and communities of the six counties. Through these activities, the Project lays the basis of and contributes to a sustainable blue economy in Kenya.

The Project is currently under implementation across the 6 coastal counties and has acknowledged that the role of local coastal communities as well as residents and neighbourhood associations is key in the implementation of the various project activities.

Main activities and outputs

Through activities such as capacity building workshops, stakeholder consultation series, consultative construction and upgrading of public space facilities and participatory design sessions, the Project will engage a local communities, residents and neighbourhood associations to be part of specific tasks – through an implementing partner that will be closely supervised by the ROAF and in collaboration with Planning, Economy and Finance Section (PFES) of UN-Habitat as follows (but not limited to):

Activities

Conducting a stakeholders mapping exercise, in consultation with the Physical Planning Officers of Hola and Kilifi Municipalities, and identifying key stakeholders to participate in the preparation of the Hola Integrated Strategic Urban Development Plan (ISUDP) and the Kilifi Neighborhood Plan

Facilitating procurement of workshop venues within Hola Municipality and conducting & facilitating workshops and participatory sessions with identified stakeholders as part of the preparation of the Hola Integrated Strategic Urban Development Plan (ISUDP)
Facilitating procurement of workshop venues within Kilifi Municipality and conducting & facilitating workshops and participatory sessions with identified stakeholders as part of the preparation of the Kilifi Neighbourhood Plan
Conducting and facilitating a series of capacity building sessions for local county officials and neighbourhood associations focusing on implementation of the land-sea planning framework and guidelines that will be provided by UN-Habitat. (Venues to be identified, selected and procured in Hola, Mwatate, Mombasa, Lamu, Kilifi and Kwale)
Supporting establishment of a citizen engagement digital platform for Mombasa city and Kilifi municipality for enhancing active participation and involvement of neighbourhood associations and local communities in the implementation of urban development plans
Constructing, in a participatory and sustainable manner and in consultation with local communities, two (2) public spaces at selected sites within Mombasa City and Kilifi Municipality (including setting up street furniture and related installations and or facilities as indicated in the UN-Habitat approved drawings, plans and designs that will be provided to the implementing partner.

Outputs

Stakeholders Matrix for Hola Integrated Strategic Urban Development Plan (ISUD) and Kilifi Neighbourhood Plan
Report on the workshops held as part of the Hola ISUD preparation process
Report of the workshops held as part of the Kilifi Neighbourhood Plan preparation process
Report on the capacity building for implementation of the Land - Sea Planning Framework among coastal communities
Report on a citizen engagement digital platform for Mombasa city and Kilifi municipality and a manual for its functionality
Two (2) public spaces constructed at selected sites within Mombasa City and Kilifi Municipality and a public space management strategy developed for each.

Risk Analysis

(State the risks associated with this project and the mitigation factors)

Risks and assumptions	Probability	Impact on project	Mitigation measures
Electioneering slowing down project implementation and new office bearers coming into office not interested in the project	Medium	Medium	Monitor closely elections, engage and involve fully senior civil servants in the project to provide continuity and brief new office bearers early after assuming office.
County’s and industry leaders’ lack of interest in improving their solid waste management	Low	High	Promote best practices among county and industry leaders on solid waste management, and concrete ways they could improve the existing systems
Lack of interest among women, youth and other vulnerable groups to participate in the project	Medium	High	Engage key stakeholders through regular consultations with community groups and their representatives, listening to their needs and explaining the project
Lack of national government support for Go Blue	Low	High	Regular and early engagement with the government through JKP
Duplication of activities with other donor funded projects	Medium	Medium	During inception phase coordinate intervention with other donors
Lack of engagement of national government Minitries, Departments and Agencies	Medium	High	Involve Ministries, Departments and Agencies during design of activities

Eligibility Criteria

Criteria	Submission Details/ Documents Required
Legal Status	Certificate of registration/incorporation i.e., Proof of registration in Country of Origin. Proof of registration of Country of operation Proof of country operational presence
Organization profile and details	Clear organization profile and structure of the organization indicating: Organization’s vision, mission and objectives Management structure Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document Proof of membership to professional associations if any.
Financial Capacity	Audited company financial statements (balance sheet and income statement) and auditors report for the last two years
Exclusive bank account	Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

Integrity and Governance

The organization should complete and submit a signed Partner Declaration Form
Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

Selection Criteria

Criteria	Submission Details/ Documents Required	Weighting
1. Technical capacity		25%
1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project? Has it managed in the past projects of similar technical complexities and financial size? Is the project linked with the core business of the IP?	List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing). Demonstrate how the experiences in past projects are relevant in the execution of the current proposal References from past donors
1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project? What is the staff size, type, qualification and education background?	CVs of key management staff, technical and non-technical staff that will be involved on the project How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?
1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project? Does it have the ability to impact on the targeted population and on the issues? Does it have strong presence in the field and for how long? Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?	Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.
1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?	Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.
1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)	Provide formal project monitoring policies and procedures
2. Financial and administrative capacity		15%
2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?	State the years of operation Financial statements for the last 2 years
2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation? Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget? Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)	CVs of key finance and accounting staff Description and key features and controls of the accounting system used Organization structure/ Organogram
2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff	Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.
2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?	Describe anti-fraud controls and provide formal procedures
2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.	Describe nature and value of contribution (in-kind or cash)
3. Financial Proposal		30%
3.1 Is the budget for each component of the activity to be performed by the Implementing Partner (i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation) (ii) justifiable/well supported and (iii) accurate and complete	Budget Proposal <provide link> BOQ (if applicable) Other supporting documents
4. Technical Proposal		30%
4.1 The technical proposal is sound and responds adequately to the specifications and requirements?	Technical Proposal document <provide link>
Cumulative score for ratios		100%

Notes:

Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
The CFP and accompanying documents must be received in accordance with instructions provided. CFP submitted to a different email address other than the specified one will not be considered.
CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
CFP received after the above deadline will not be considered
Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
CFP from applicants failing to provide the requested information will be disregarded.
This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
All prices must be in USD