Ref. No. : AOC/CFP/PHI/2019/001

Subject: UN-Habitat ROAP Call for Proposal for Sustainable Livelihood Development for Conflict Affected Communities

The United Nations Human Settlements Programme (UN-Habitat) Philippines hereby solicits your proposal for the above subject, in accordance with this document and annexes attached.

This Call for Proposal (CFP) consists of this document and the following annexes:

1. CFP Instructions and Guidelines
2. Annex – Terms of Reference
3. Technical Proposal Template
4. Budget Proposal Template
5. Partner Declaration Form
6. Sample Agreement of Cooperation

A complete set of Technical and Budget Proposals, Signed Partner Declaration Form, including all the required documents listed in the CFP Instructions and Guidelines must be received by UN-Habitat Iligan Field Office no later than 05 August 2019, Monday (on or before 1200h Philippine time (noon: GMT+8:00)) to the following address via mail and email:

UN-Habitat Iligan Field Office, UN Common Space,

33 Jamille Street, Ma. Cristina Subdivision, Tibanga, Iligan City

Email: warren.ubongen@un.org
 

Please indicate the CFP Ref. No. above in your email subject.

Applicants must also submit the hard copy of technical proposal and attachments in a sealed envelope addressed to the UN-Habitat Iligan Field Office. Hard copies and electronic copy should be received on or before the deadline.

Proposals must be submitted in the English language and UN-Habitat reserves the right to reject any proposals which are not received by UN-Habitat Philippines by the above-stated deadline.

UN-Habitat will enter into an Agreement of Cooperation (AOC) with the selected Implementing Partner, a sample of which is attached for your reference.

For queries on this CFP, please contact Mr. Warren Ubongen, Project Manager, at email warren.ubongen@un.org.

Download all templates and forms from here

 

 

INSTRUCTIONS AND GUIDELINES

The purpose of the Call for Proposal (CFP) is to solicit interest from existing or prospective Implementing Partners that wish to participate in UN-Habitat operation and contribute complementary resources (human resources, knowledge, funds, in-kind contributions, supplies and/or equipment) to achieving common objectives as outlined below and subsequently agreed in an Agreement of Cooperation

Sustainable Livelihood Development for Conflict Affected Communities

under Rebuilding Marawi through Community-Driven Shelter and Livelihood Project

Size of grant: maximum USD295,000 (Approx. Php 15 Million)

Purpose of CFP:

The UN-Habitat is searching for qualified not-for-profit organizations with experience in urban, peri-urban and rural livelihoods to implement the livelihood component of the Rebuilding Marawi through Community- Driven Shelter and Livelihood Project.  This project supports households and communities displaced during the Marawi siege with sustainable livelihoods support and to improve capacities through community development, enterprise development, trainings, linking and establishing markets and employment generation, as well as promote gender equality, social inclusion and environmental sustainability.

 

Submission Start Date: 16 July 2019

Submission Deadline Date and time: 5 August 2019

                 

Project Key Information

• UN-Habitat Project title : Sustainable Livelihood Development under Rebuilding Marawi through Community-Driven Shelter and Livelihood
• Locations
  • Town/City: Marawi City
  • Country: Philippines
• Anticipated start date: August 2019
• Estimated duration of project in calendar months: 8 months
• Maximum proposed value in US$: 295,000 (Approx. Php 15million)
• Lead Organization Unit: UN-Habitat

 

Brief Background of the Project

On 23 May 2017, fighting between the armed forces of the Philippines and local non-state armed actors, including members of the IS-inspired Maute Group, erupted in Marawi City (2015 population: 201,785) in Lanao del Sur province. The conflict forced almost 360,000 people (including those from the nearby municipalities) to flee. On 23 October, Defense Secretary Delfin Lorenzana issued a press statement announcing the end of combat operations. The five-month conflict left 24 of Marawi City’s 96 barangays—the most affected area (MAA)—uninhabitable, affecting as many as 60,000 residents who are displaced until the government allows the MAA open for return.

UN-Habitat contributes to the peace and rehabilitation process of Marawi City through the project Rebuilding Marawi through Community-Driven Shelter and Livelihoods. The project aims to contribute to sustainable development and peace building in Mindanao through community-driven shelter and livelihood development as part of the post-conflict recovery and rehabilitation of Marawi City. UN-Habitat, in partnership with national government (mainly the Social Housing Finance Corporation (SHFC) and Task Force Bangon Marawi) and the City Government of Marawi City, with funding from the Government of Japan, will be constructing 1,500 core shelters, 10 community infrastructure and provide livelihood support to vulnerable families and communities affected by the Marawi siege.  As a peace-building project, community participation and direct involvement in the project will be ensured through the People’s Process where families and communities, after going through a series of trainings and guided by technical experts, will lead and manage the various aspects of the project from planning and design to actual construction and quality assurance. The project has the following components: 1) Shelter, 2) Infrastructure, 3) Livelihood, 4) Community Development, and 5) Cultural and post-conflict support. The land and its development will be handled by the SHFC through its Community Mortgage Program (CMP).  The livelihood component will be integrated into the project from the very beginning.

 

The livelihood component is divided into two tracks as follows:

Track 1. Community-Managed Sustainable Livelihood in Dulay West and Dulay Proper

This track addresses the access to sustainable livelihood intervention for resettled families in Marawi City including the sector-based livelihoods assistance such as farming, livestock and business development.  This track also considers the building of networks and partnerships in coordinating and facilitating related technical trainings for sustaining livelihood, market linkages, product development, business promotion, access to credit, savings, and cooperative formation.  Other areas to be addressed in this track are cross-cutting issues like gender, DRR/CCA, and environmental management.

Track 2. City-wide Sustainable Livelihood

This track addresses the access to livelihood promotion and diversification pertaining to artisans such as craftsmen and handloom weavers in selected areas as well as the farming communities in host barangays. This track also considers the development of networks and partnership in coordinating and facilitating all related technical trainings for sustaining livelihood, market linkages, product development, business promotion, and formation or strengthening of existing cooperatives or associations.  Other areas to be addressed in this track are cross-cutting issues like gender, DRR/CCA, and environmental management.

 

Main activities and outputs

The Implementing Partner will be undertaking the following main activities (but not limited to):

• Activity 1. Assist the resettled families in identifying livelihood opportunities and other income generating activities, identifying markets, developing products and accessing microfinance.
• Activity 2. Provide technical farming and business counselling support to resettled families and other partner communities of the project.
• Activity 3. Conduct trainings and other capacity building activities in sustaining livelihoods to resettled families and other partner communities of the project.
• Activity 4. Provide technical expertise and support to partner communities during the preparatory and operational phases of cooperative formation.
• Activity 5.  Support and integrate activities that promote gender, social inclusion and environmental management as cross cutting issues.

The successful organization/candidate will be working in collaboration with the UN-Habitat project team on cooperative formation, business development, value chain management, market linkage and other community development activities.

Details of outputs and deliverables are provided in Annex­ – Terms of Reference.

 

Eligibility Criteria

Criteria	Submission Details/ Documents Required
Legal Status	Certificate of registration/incorporation i.e., (for Non-UN Agencies) Proof of registration in Country of Origin. Proof of registration of Country of operation Proof of country operational presence LGU Accreditation (if needed)
Organization profile and details	Clear organization profile and structure of the organization indicating: Organization’s vision, mission and objectives Management structure Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document Proof of membership to professional associations if any.
Financial Capacity	Audited company financial statements (balance sheet and income statement) and auditors report for the last two years
Exclusive bank account	Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?
Integrity and Governance	The organization should complete and submit a signed Partner Declaration Form Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Selection Criteria

Criteria	Submission Details/ Documents Required	Weighting
1.   Technical capacity		25%
1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project? Has it managed in the past projects of similar technical complexities and financial size? Is the project linked with the core business of the IP?	List of similar projects executed in the last 5 years (value, location, donors, nature of projects, execution stage – completed or ongoing). Demonstrate how the experiences in past projects are relevant in the execution of the current proposal References from past donors
1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project? What is the staff size, type, qualification and education background?	CVs of key management staff, technical and non-technical staff that will be involved on the project How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?
1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project? Does it have the ability to impact on the targeted population and on the issues? Does it have strong presence in the field and for how long? Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?	Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.
1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?	Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.
1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)	Provide formal project monitoring policies and procedures
2.   Financial and administrative capacity		15%
2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?	State the years of operation Financial statements for the last 2 years
2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation? Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget? Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)	CVs of key finance and accounting staff Description and key features and controls of the accounting system used Organization structure/ Organogram
2.3 Does the organization  have  the  capacity  to  procure  goods  and  services  on  a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff	Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.
2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?	Describe anti-fraud controls and provide formal procedures
2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.	Describe nature and value of contribution (in-kind or cash)
3.   Financial Proposal		30%
3.1 Is the budget for each component of the activity to be performed by the Implementing Partner (i) cost-effective ( i.e. the cost should be economical and prudently estimated to avoid any under/over estimation) (ii) justifiable/well supported and (iii) accurate and complete	Budget Proposal <template provided> BOQ (if applicable) Other supporting documents
4.   Technical Proposal		30%
4.1 The technical proposal is sound and responds adequately to the specifications and requirements?	Technical Proposal document <template provided>
Cumulative score for ratios		100%

 

Notes:

1. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
2. The CFP and accompanying documents must be received in accordance with instructions provided. CFP submitted to a different email address will not be considered.
3. CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
4. CFP received after the above deadline will not be considered
5. Organizations will be selected in accordance with the procedure set out in the UN-Habitat Implementing Partner Management policy and Standard Operating Procedures.
6. CFP from applicants failing to provide the requested information will be disregarded.
7. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
8. All prices must be in USD