Deadline

CALL FOR PROPOSAL

The purpose of the Call for Expression of Interest is to solicit interest from existing or prospective Implementing Partners that wish to participate in UN-Habitat operation and contribute complementary resources (human resources, knowledge, funds, in-kind contributions, supplies and/or equipment) to achieving common objectives as outlined below and subsequently agreed in an Agreement of Cooperation

Establishing an operational solid waste recycling management system in Taita Taveta county

Size of grant: USD 239,800

Purpose of CFP: This CFP seeks to identify a suitable implementing partner that will support the county government of Taita Taveta to upgrade its waste recovery facility and support the involvement of women and young people in waste recycling and management to create employment opportunities.

Submission Start Date: 25 January 2021

Submission Deadline Date and time: 15 February 2022

Submission Email: wastewisecities@un.org

Project Key Information

  • UN-Habitat Project title: Establishing an operational solid waste recycling management system in Taita Taveta County
  • Locations: Taita Taveta County
  • Town/City: Mwatate municipality, Taveta town, Voi town, Wundanyi town
  • Country: Kenya
  • Anticipated start date: 1st March 2022
  • Estimated duration of project in calendar months: 18months
  • Maximum proposed value in US$: 239,800
  • Lead Organization Unit: UN-Habitat, Regional Office for Africa (ROAF)

Brief Background of the Project

(State the purpose, main goal, and specific objectives of the project)

The GoBlue Project Result Area 2: Connecting People, Cities and the Ocean: Innovative Land-Sea Planning and Management for a Sustainable and Resilient Kenyan Coast is a EUR 7m project implemented by UN-Habitat and UNEP and signed between the EU and UN-Habitat (on behalf of both UNEP and UN Habitat) on 26 December 2020. The Project aims at enhancing land-sea planning and management by addressing key socio-economic and environmental challenges while stimulating benefits from the blue economy. Specific objectives of the project include: developing an integrated, ecosystem-based land-sea planning framework that guides all other spatial planning and management activities for sustainable use and conservation of the blue economy in Kenya’s 6 coastal counties - Mombasa, Kwale, Kilifi, Lamu, Taita Taveta and Tana River - under the coast regional economic block (JKP); enhancing technical and human capacity for integrated, ecosystem-based land-sea planning and management through capacity building interventions; and the implementation of pilot project activities in selected urban areas and communities of the six counties. Through these activities, the Project lays the basis of and contributes to a sustainable blue economy in Kenya.

In Taita Taveta County, the project aims at enhancing Municipal Solid Waste Management System (MSWM)  resulting in decreased plastic and other waste streams leaking into the environment, including waster bodies, and increased waste collection and recovery rates. This will be achieved by upgrading the solid waste recovery facility, currently under construction by the county, by enhancing solid waste collection system and creating job opportunities for women and youth, among others.

Main activities and outputs

Through its municipal solid waste management activity/component, the Project will carry out a waste audit and develop an integrated solid waste management strategy for Taita Taveta county focusing on the four urban areas of the county: Mwatate, Taveta, Voi and Wundanyi. The Project will also support the county to upgrade solid waste management recycling and aggregation facilities and support involvement of women and young people in waste recycling and management, particularly those involved in waste picking, to create jobs.

The Implementing Partner will be undertaking main activities in close supervision of the ROAF in collaboration with Urban Basic Services Section of UN-Habitat as follows (but not limited to):

Activities

  1. Updating and upgrading solid waste recovery facility including:
  • Conducting Environmental and Social Impact Assessments (ESIA) for waste recovery facility and dumpsite and submitting it to NEMA
  • Publishing ESIA results and feedback from NEMA on local newspaper for comments from the citizens
  • Conducting public consultation on ESIA results 
  • Addressing the comments from the publishing of ESIA results and feedback from NEMA
  • Obtaining necessary statutory approvals for dumpsite and waste recovery facility
  • Identifying suitable machineries and equipment for use in the waste recovery facility
  • Purchasing and installing, based on the above identification process, of the selected recovery  machineries and equipment  in the waste recovery facility and conducting other construction work as needed (e.g. fencing the dumpsite and waste recovery facility, etc.)
  • Constructing two (2) waste receptacles with compartments for waste segregation in a participatory manner and in consultation with local communities
  • Purchase of PPE for workers of the waste recovery facility and waste pickers operating at the dumpsite
  1. Supporting involvement of women and young people in waste recycling and management, particularly those involved in waste picking through:
  • Conducting operational training for workers at the waste recovery facility (on machineries use and maintenance, management and accounting)
  • Establishing connection between recyclers and waste recovery facility to sell recyclables
  • Conducting capacity building training for women and youth group involved in waste collection and recycling activities for job creation
  • Purchasing of PPEs, tools, pushcarts for youth and women for job creation
  • Supporting registration of groups with relevant national and county government ministries, departments, agencies
  • Awareness raising campaign for citizens for waste source separation and sensitization on solid waste management issues

Outputs

  • Record of 100 jobs created
  • 2 waste receptacles built
  • ESIA Report submitted to NEMA
  • Public consultation conducted and comments addressed
  • Statutory approvals obtained
  • PPEs, pushcarts, tools purchased
  • Fenced waste recovery facility
  • Identified suitable machineries and equipment for use in the waste recovery facility
  • Functional machineries and equipment for waste recovery facility
  • Training provided for waste workers at waste recovery facility
  • Training provided for women and youth working in collection and recycling activities
  • At least 5 of youth/women groups registered with relevant authorities
  • Awareness raising campaign conducted
  • Links established between recyclers and waste recovery facility, with signed supply contract(s)

Risk Analysis

(State the risks associated with this project and the mitigation factors)

Risks and assumptions

Probability

Impact on project

Mitigation measures

Electioneering slowing down project implementation and new office bearers coming into office not interested in the project

Medium

Medium

Monitor closely elections, engage and involve fully senior civil servants in the project to provide continuity and brief new office bearers early after assuming office.

County’s and industry leaders’ lack of interest in improving their solid waste management

Low

High

Promote best practices among county and industry leaders on solid waste management, and concrete ways they could improve the existing systems

Lack of interest among women, youth and other vulnerable groups to participate in the project

Medium

High

Engage key stakeholders through regular consultations with community groups and their representatives, listening to their needs and explaining the project

Lack of national government support for Go Blue

Low

High

Regular and early engagement with the government through JKP

Duplication of activities with other donor funded projects

Medium

Medium

During inception phase coordinate intervention with other donors

Lack of engagement of national government Minitries, Departments and Agencies

Medium

High

Involve Ministries, Departments and Agencies during design of activities

Eligibility Criteria

 

 

Criteria

 

 

Submission Details/ Documents Required

 

 

Legal Status
  • Certificate of registration/incorporation i.e.,
  • Proof of registration in Country of Origin.
  • Proof of registration of Country of operation
  • Proof of country operational presence

Organization profile and details
  • Clear organization profile and structure of the organization indicating:
    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

Financial Capacity
  • Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account
  • Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

 

Integrity and Governance
  • The organization should complete and submit a signed Partner Declaration Form
  • Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

Selection Criteria

 

 

Criteria

 

Submission Details/ Documents Required

 

Weighting

1.   Technical capacity

 

25%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?
  • List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).
  • Demonstrate how the experiences in past projects are relevant in the execution of the current proposal
  • References from past donors

 

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?
  • CVs of key management staff, technical and non-technical staff that will be involved on the project
  • How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?
  • Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

 

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?
  • Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

 

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)
  • Provide formal project monitoring policies and procedures

 

 

2.   Financial and administrative capacity

 

15%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?
  • State the years of operation
  • Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

 
  • CVs of key finance and accounting staff
  • Description and key features and controls of the accounting system used
  • Organization structure/ Organogram

 

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff
  • Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

 

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?
  • Describe anti-fraud controls and provide formal procedures

 

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.
  • Describe nature and value of contribution (in-kind or cash)

 

 

3.   Financial Proposal

 

 

30%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

 

Budget Proposal <provide link>

  • BOQ (if applicable)
  • Other supporting documents

 

 

4.   Technical Proposal

 

 

30%

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document <provide link>

 

 

Cumulative score for ratios

 

100%

Notes:

  1. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
  2. The CFP and accompanying documents must be received in accordance with instructions provided. CFP submitted to a different email address other than the specified one will not be considered.
  3. CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  4. CFP received after the above deadline will not be considered
  5. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  6. CFP from applicants failing to provide the requested information will be disregarded.
  7. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  8. All prices must be in USD