Deadline

Expression of interest full title:

Supporting the development of urban land tenure strategies that promote improvement of tenure security in urban informal settlements based on the experiences of applying fit-for-purpose land tools and approaches

 

The purpose of the Call for Expression of Interest is to solicit interest from national non-profit urban civil society organizations as Implementing Partner with capacity to participate in UN-Habitat operation and contribute complementary resources (human resources, knowledge, funds, in-kind contributions, supplies and/or equipment) to achieving common objectives as outlined below and subsequently agreed in an Agreement of Cooperation

 

Purpose of CFP: To develop a national strategy that will provide guidelines on how county and national authorities in Kenya can adopt and implement innovative land tools that improve tenure for the urban population living in informal settlements while also consolidating interventions in Mashimoni and Kwa Bulo communities in Nairobi and Mombasa counties respectively.

Submission Start Date: 6 August 2019

Submission Deadline Date and time: 20 August 2019, 5 P.M. Nairobi Time

 

Project Key Information

  • Project Title: Global Land Tool Network (GLTN) Phase 3 Programme
    • Location: Kenya
  • Anticipated start date: 16 September 2019
  • Maximum proposed value in US$ 50,000 (Fifty thousand only)
  • Estimated duration of project in calendar months: Nine (9) months
  • Lead Organization Unit: Land and Global Land Tool Network Unit, ULLG Branch

 

Brief Background of the Project

The Global Land Tool Network (GLTN), as facilitated by UN-Habitat, is an alliance of international, regional and national partners working together towards “a world in which everyone enjoys secure land rights” through the development of pro-poor and gender responsive land tools and approaches within the continuum of land rights framework. It supports the implementation of the Voluntary Guidelines on the Responsible Governance of Tenure of Land, Forests and Fisheries (VGGTs), the Framework and Guidelines for Land Policy in Africa, Sustainable Development Goals (SDGs) and the New Urban Agenda.

Since 2013, GLTN has been working with various partners to support the improvement of tenure security and living conditions in select settlements in Nairobi and Mombasa through the application of GLTN tools for managing land information and facilitating social planning. The use of the tools has not only contributed to reduction of conflicts and anxiety over land tenure but also fostered innovative models of securing legitimate tenure rights as envisaged in the continuum of land rights. As a result of these interventions, GLTN partners and county governments have started planning and budgeting for development interventions, which has also allowed them to attract new donors.

The combination of top-down and bottom-up inclusive and participatory approaches of GLTN tools has created ownership of the tools and acceptance of the tenure information within the settlements. This approach has also strengthened the capacity of partners to scale up these interventions leading to societal benefits through implementation of the necessary settlement upgrading programmes.

This call for proposal seeks for an Implementing Partner to document and share the experiences of the interventions in the select settlements in Nairobi and Mombasa counties, and use these lessons to develop a national strategy to address issues of tenure security in urban informal settlements in Kenya. The proposal should also include activities that consolidate the community-led initiatives in enhancing security of tenure in informal settlements in Mashimoni, Kwa Bulo and ManziMoja communities through the application of GLTN tools and approaches such as participatory enumeration and the Social Tenure Domain Model (STDM).

 

Main Components and Activities

In close collaboration with Land and Global Land Tool Network Unit, national and county government authorities, and other land stakeholders, the Implementing Partner will be undertaking the following key interventions and activities as follows:

  1. Tools Implementation and Consolidation
    • To conduct enhancement trainings on GLTN tools and approaches to community officials and county government officials
    • To strengthen institutional capacity of county and national authorities in improving the security of land tenure for informal settlers in Nairobi and Mombasa counties
  2. Multi-stakeholder Dialogues
    • To map mechanisms for dialogue with national and county authorities as well as community leadership
    • To undertake stakeholder analysis of the key land actors
    • To facilitate workshops and consultative dialogues at community, county and national levels
    • To prepare summary reports of workshops and meetings
  3. Knowledge, Dissemination and Learning
    • To develop and implement project communications plan
    • To analyze, document and disseminate the experience, good practices and lessons learned
    • To develop policy briefs and national strategy on land tenure in urban informal settlements
    • To organize a national conference on land, housing and socio-economic development in informal settlements
  4. Project Management and Coordination
    • To prepare a detailed inception report
    • To develop and implement monitoring, documentation and evaluation plan
    • To prepare progress and monitoring reports including financial reports
    • To develop a risk management plan

 

Risk Analysis

The following potential risks may occur, so the suggested mitigation factors need to be considered. Constant monitoring is also essential. 

Risk Assessment

Mitigating Factors

Inadequate commitment by government authorities at various levels, and key local partners and communities

Sensitization process and dialogues with government authorities, local partners and communities.

Inadequate interest and/or capacity of partners and key stakeholders to support the development and endorsement of the policy briefs and national strategy document

UN-Habitat, GLTN and implementing partner to continuously engage, build awareness, knowledge and capacity of change agents and key partners to adopt the policy briefs and national strategy document that promote the application of fit-for-purpose land tools and approaches.

Inability to sustain the multi-stakeholder partnership and platform engagement

UN-Habitat, GLTN and implementing partner to support the development of a strategy and its implementation. Also to build and strengthen existing platforms or multi-stakeholder committees.

 Political instability that might delay or hamper the smooth implementation of the Project.

UN-Habitat, GLTN and Implementing partner to closely monitor political situation in the country.

 

Eligibility Criteria

Criteria

Submission Details/ Documents Required

Legal Status
  • Certificate of registration/incorporation i.e.,
  • Proof of registration in Country of Origin.
  • Proof of registration of Country of operation
  • Proof of country operational presence

Organization profile and details
  • Clear organization profile and structure of the organization indicating:
    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

Financial Capacity
  • Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account
  •  the organization willing and able to have a separate bank account for the funds provided by UN-Habitat

Integrity and Governance
  • The organization should complete and submit a signed Partner Declaration Form (Form to be provided upon request).
  • Provide information about the structure or the organizations (HR, Organogram)
  • Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Submission of Technical and Financial Proposal

A technical proposal should be submitted presenting:

  • An overview of land and property issues in urban informal settlements in Kenya, gaps in existing policies and opportunities based on ongoing initiatives;
  • Detailed methodology to implement the project including key milestones, outputs, activities and timelines for delivery (10 pages max);
  • A detailed list of completed projects including project description, clients, amount of award, implementation period.

A template is available as a guide upon request.

A budget proposal should accompany the technical proposal which include the proposed budget per output/activity per different expense class or budget categories and estimated cash and/or in-kind contribution from implementing partners. A template is available as a guide upon request.

 

Selection Criteria

Criteria

Submission Details/ Documents Required

Weight

1.   Technical capacity

 

40%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?
  • List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).
  • Demonstrate how the experiences in past projects are relevant in the execution of the current proposal
  • References from past donors (if available)

 

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?
  • CVs of key management staff, technical and non-technical staff that will be involved on the project
  • How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project? Will there be plans to recruit more technical staff? What would be the qualifications?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Can it impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?
  • Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.
  • If applicable, name local partner organizations in the proposed project sites

 

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?
  • Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.
  • If applicable, provide plans to secure additional office facilities, vehicles and office equipment

 

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)
  • Provide formal project monitoring policies and procedures
  • Provide a description on how the IP will monitor and document project activities

 

2.   Financial and administrative capacity

 

15%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?
  • State the years of operation
  • Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

 
  • CVs of key finance and accounting staff
  • Description and key features and controls of the accounting system used
  • Organization structure/ Organogram

 

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis?
  • Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.
  • Describe how to procure goods and services on a transparent and competitive basis

 

 

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?
  • Describe anti-fraud controls and provide formal procedures

 

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.
  • Describe nature and value of contribution (in-kind or cash)
  • Describe this in the budget proposal

 

3.   Financial Proposal

 

15%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

 

Budget Proposal

  • Bill of quantities (BOQ) (if applicable)
  • Other supporting documents

 

4.   Technical Proposal

 

30%

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document

 

 

Cumulative score for ratios

 

100%

 

Expression of Interest must be delivered in electronic format no later than 20 August 2019 to Danilo Antonio at the following email address: danilo.antonio@un.org, copying john.gitau@un.org. All related questions or clarifications must also be coursed through this email address. Upon request to this email address, all related forms and templates will also be shared.

Disclaimer: Please note that this notice does not constitute a solicitation and UN‐Habitat reserves the right to change or cancel this project at any time in the process. Submitting a reply to a Call for Proposal does not guarantee that the submitting organization will be selected to carry out the implementation of the project.

 

Notes:

  • Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff etc).
  • The Technical Proposal and accompanying documents must be received in accordance with instructions provided. Technical Proposal submitted to a different email address other than the specified one will not be considered.
  • Technical Proposal from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  • Technical Proposal received after the above deadline will not be considered
  • Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  • Technical Proposal from applicants failing to provide the requested information will be disregarded.
  • This Technical Proposal does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  • All prices must be in USD