Purpose of CFP: To implement a project in South Western Uganda aimed at securing land tenure for improved food security of rural poor smallholder farmers, including women, youth and vulnerable groups through application of GLTN’s land tools and approaches.
Submission Start Date: 13 April 2018
Submission Deadline Date and time: 04 May 2018, 5 P.M. Nairobi Time
Project Key Information
- UN-Habitat Project Title : Securing Land Tenure for Improved Food Security in Select Areas in Uganda
- Project Locations:
Three (3) agro-production zones in Uganda, namely; Zone 1: South-western Uganda (Potato production area), Zone 2: The Kyoga Plains (Lowland rice production area) and; Zone 3: Mt. Elgon Region (Potato and upland rice production area)
- Specific Location Site for this Call for Proposal
- Zone 1: South-western Uganda (Potato production area)
- Anticipated start date: 15th May 2018
- Maximum proposed value in US$: 80,000
- Estimated duration of project in calendar months: Nine (9) months
- Lead Organization Unit: Land and Global Land Tool Network Unit, ULLG Branch
Brief Background of the Project
The Global Land Tool Network, as facilitated by UN-Habitat, is an alliance of international, regional and national partners working together to “securing land and property rights for all” through the development of pro-poor and gender responsive land tools and approaches within the continuum of land rights framework. It supports the implementation of the Voluntary Guidelines on the Responsible Governance of Tenure of Land, Forests and Fisheries (VGGTs), Sustainable Development Goals (SDGs) and the New Urban Agenda.
Recently, the Global Land Tool Network has received funding from the Embassy of the Kingdom of the Netherlands in Uganda to implement a Project called “Securing Land Tenure for Improved Food Security in Select Areas in Uganda”. The Project aims to improve land tenure security for rural smallholder farmers particularly women, youth and vulnerable groups in order to increase food security in select areas in Uganda.
The project goal will be achieved through the following specific objectives:
- Increase uptake of land tools, approaches and frameworks that are pro-poor, fit-for-purpose and gender responsive to secure land tenure rights and wise use of wetlands.
- Strengthen the capacity of change agents and rural poor women, youth and vulnerable groups to implement pro-poor, fit-for-purpose and gender responsive land tools and approaches for securing land rights.
- Improve knowledge and awareness among stakeholders on issues and measures for improving land tenure security for poor women, men and vulnerable groups.
The scope of work aims to implement a project in Uganda to improve land tenure security of an estimated 800 rural smallholder farmers majority of whom are poor women, youth and vulnerable groups in South Western Uganda. Primary beneficiaries will be smallholder farmers that are directly involved in agricultural production and marketing of selected crops (rice and potatoes) supported by the Embassy’s Food Security Programme partners, like International Fertilizer Development Center (IFDC), among others. Secondary beneficiaries will include model farmers selected outside the Embassy’s food security programme, local leaders and select district local government staffs such as District Agricultural Officers, District Production Officers, District Environment Officers, District Land Officers, among others. The Project will customize and implement GLTN’s pro-poor and gender sensitive land tools to improve tenure security of the smallholder farmers. The Project also aims to strengthen capacity of change agents and influence policy changes as appropriate towards achieving the objective.
Main activities and outputs
The Implementing Partner will be undertaking main activities as follows (but not limited to):
- To mobilize local communities to be project partners in addressing tenure insecurity issues.
- To identify and work with change agents in improving tenure security of smallholder farmers in select areas.
- Undertake mapping, inventory and enumeration of rights
- Work towards legal recognition and/or formalizing the rights of smallholder farmers including
- Establish and/or strengthen Alternative Dispute Resolution mechanisms
- Prepare technical manuals and procedures
- To implement select GLTN land tools and approaches.
- To organize training and related events to implement land tools and disseminate good practices.
- To organize consultation workshops, learning exchanges and related events to improve knowledge and awareness on issues and measures for improving tenure security of target groups and influence policy and practice.
- To ensure effectively working arrangements with government and traditional authorities and other relevant land stakeholders and institutions and forge partnerships at various levels
- Administer feedback mechanisms
- Undertake stakeholder mapping and analysis
- Develop & disseminate knowledge and awareness materials
- Organize and/or support multi-stakeholder workshops, meetings and events
- To develop and implement a communications strategy and risk management plan.
- To prepare progress and monitoring reports including financial reports
- To document and disseminate key interventions, good practices and lessons learned.
The following potential risks may occur so the suggested mitigation factors need to be considered. Constant monitoring is also essential.
Inadequate commitment by local government authorities, and key partners
Sensitization process and dialogues with local government and key champions within the line Ministry and other key partners
Inadequate interest and/or capacity of partners and key stakeholders to pilot and implement pro-poor land tools
GLTN and implementing partner to build awareness, knowledge and capacity of change agents and key partners to pilot and implement pro-poor land tools.
Unwillingness of critical land stakeholders (e.g. local government) to adopt pro-poor land policies and tools and instead prefer to maintain conventional land titling interventions
GLTN to continue sensitization around the use and application of pro-poor land tools and also, to raise awareness and to document and disseminate good practices
Inability to sustain the multi-stakeholder partnership and platform engagement
GLTN and implementing partner to support the development of a strategy and its implementation. Also to build and strengthen existing platforms or multi-stakeholder committees.
Potential security issues or inaccessibility of project sites
Implementing partner to closely monitor security situation in government.
Submission Details/ Documents Required
· Certificate of registration/incorporation i.e.,
- Proof of registration in Country of Origin.
- Proof of registration of Country of operation
· Proof of country operational presence
Organization profile and details
· Clear organization profile and structure of the organization indicating :
- Organization’s vision, mission and objectives
- Management structure
- Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
- Proof of membership to professional associations if any.
· Audited company financial statements (balance sheet and income statement) and auditors report for the last two years
Exclusive bank account
· Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?
Integrity and Governance
· The organization should complete and submit a signed Partner Declaration Form (Form to be provided upon request)
· Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance
Submission of Technical and Financial Proposal
A technical proposal should be submitted presenting a detailed discussion of land issues in Uganda, existing policies and programmes, proposed methodology to address the issues, description of project areas, description and justifications, key milestones, outputs, activities and timelines for delivery (10 pages max). A template as a guide is available upon request.
A budget proposal should accompany the technical proposal, which include the proposed budget per output/activity per different expense class or budget categories and estimated cash and/or in-kind contribution from implementing partners. A template is available as a guide upon request.
Submission Details/ Documents Required
1. Technical capacity
1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?
Has it managed in the past projects of similar technical complexities and financial size?
Is the project linked with the core business of the IP?
· List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).
· Demonstrate how the experiences in past projects are relevant in the execution of the current proposal
· References from past donors (if available)
1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?
What is the staff size, type, qualification and education background?
· CVs of key management staff, technical and non-technical staff that will be involved on the project
· How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project? Will there be plans to recruit more technical staff? What would be the qualifications?
1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?
Does it have the ability to impact on the targeted population and on the issues?
Does it have strong presence in the field and for how long?
Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?
· Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.
· If applicable, name local partner organizations in the proposed project sites
1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?
· Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.
· If applicable, provide plans to secure additional office facilities, vehicles and office equipment
1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)
· Provide formal project monitoring policies and procedures
· Provide a description on how the IP will monitor and document project activities
2. Financial and administrative capacity
2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?
· State the years of operation
· Financial statements for the last 2 years
2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?
Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?
Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)
· CVs of key finance and accounting staff
· Description and key features and controls of the accounting system used
· Organization structure/ Organogram
2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis?
· Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.
· Describe how to procure goods and services on a transparent and competitive basis
2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?
· Describe anti-fraud controls and provide formal procedures
2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.
· Describe nature and value of contribution (in-kind or cash)
· Describe this in the budget proposal
3. Financial Proposal
3.1 Is the budget for each component of the activity to be performed by the Implementing Partner
(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)
(ii) justifiable/well supported and
(iii) accurate and complete
· BOQ (if applicable)
· Other supporting documents
4. Technical Proposal
4.1 The technical proposal is sound and responds adequately to the specifications and requirements?
Technical Proposal document
Cumulative score for ratios
Expression of Interest must be delivered in electronic format no later than 2th April 2018 to Danilo Antonio at the following email address: email@example.com with a copy to Mr. Simon Peter Mwesigye with email address: firstname.lastname@example.org. All related questions or clarifications must also be coursed through the above email addresses. Upon request to the same email addresses, all related forms and templates will also be shared.
Disclaimer: Please note that this notice does not constitute a solicitation and UN‐Habitat reserves the right to change or cancel this project at any time in the process. Submitting a reply to an EOI does not guarantee that the submitting organization will be selected to carry out the implementation of the project
 Change Agents will include the Embassy’s Food Security Program implementing partners (e.g. IFDC) and others from national and local governments, Civil Society Organizations, farmers groups and community leaders and traditional authorities.