The purpose of the Call for Expression of Interest is to solicit interest from national not for profit rural civil society organizations or University as Implementing Partners that wish to participate in UN-Habitat operation and contribute complementary resources (human resources, knowledge, funds, in-kind contributions, supplies and/or equipment) to achieving common objectives as outlined below and subsequently agreed in an Agreement of Cooperation
Purpose of CFP: To implement a project in Uganda to improve land and natural resources tenure security for rural poor smallholder farmers, including women, youth and vulnerable groups in select areas in West Nile and South Western Uganda.
Submission Start Date: 20th February 2019
Submission Deadline Date and time: 12th March 2019, 5 P.M. Nairobi Time
Project Key Information
- UN-Habitat Project Title : Secure Access to Land and Ressources (SALaR)
- Uganda, Laos and Philippines
- Specific Location Site for this Call for Proposal
- West-Nile and South Western, Uganda
- Anticipated start date: 25th March 2019
- Maximum proposed value in US$: 300,000
- Estimated duration of project in calendar months: Eighteen (18) months
- Lead Organization Unit: Land and Global Land Tool Network Unit, ULLG Branch
Brief Background of the Project
The Global Land Tool Network, as facilitated by UN-Habitat, is an alliance of international, regional and national partners working together to “securing land and property rights for all” through the development of pro-poor and gender responsive land tools and approaches within the continuum of land rights framework. It supports the implementation of the Voluntary Guidelines on the Responsible Governance of Tenure of Land, Forests and Fisheries (VGGTs), Sustainable Development Goals (SDGs) and the New Urban Agenda.
Recently, the Global Land Tool Network has received funding from the German Federal Ministry of Economic Cooperation and Development (BMZ) to implement a Project called “Secure Access to Land and Resources (SALaR). The Project aims to improve land and natural resources tenure security for rural poor smallholder farmers, including women, youth and vulnerable groups, in Uganda, the Philippines and Laos.
The Programme has three Outcome Statements as indicated below:
Outcome 1: Increased uptake of land tools, approaches, frameworks and policy guidelines that are pro-poor, fit-for-purpose, and gender responsive.
Ouctome 2: Strengthened capacity of change agents including rural poor women, men and vulnerable groups to implement pro-poor, fit-for-purpose and gender responsive land tools and approaches.
Outcome 3: Improved awareness among stakeholders on issues and measures for improving land and natural resource tenure security for poor women, men and vulnerable groups.
The scope of work aims to implement a project in Uganda to improve land and natural resources tenure security for about 5,000 rural poor smallholder farmers, including women, youth and vulnerable groups. The interventions are focused on strengthening customary land administration in line with the Land Act and the National Land Policy. A combination of situations or project areas is preferred. This specific project aims to customize and implement GLTN’s pro-poor and gender sensitive land tools to improve tenure security of the smallholder farmers. As per above, the Project also aims to strengthen capacity of change agents and influence policy changes as appropriate towards achieving the objective. For the geographical scope, the Project aims to prioritize potential project areas in West-Nile and South Western Uganda given the inherent land issues and potential to contribute to economic growth particularly in agriculture. West-Nile is a refugee hosting sub-region and therefore presents some unique issues related to refugees’ situation. Kigezi region is one of the most densely populated regions of Uganda as a result there is high fragmentation of land. Both sub-regions are predominantly customary tenure areas.
Main activities and outputs
The Implementing Partner will be undertaking main activities as follows (but not limited to):
- To mobilize local communities to be project partners in addressing tenure insecurity issues.
- To identify and work with change agents in improving tenure security of smallholder farmers in select areas in Northern Uganda.
- To implement select GLTN land tools and approaches.
- To strengthen existing governance mechanisms, practices, partnerships and community-based initiatives towards securing land and natural resources rights.
- To organize training and related events to implement land tools and disseminate good practices.
- To organize consultation workshops, learning exchanges and related events to improve knowledge and awareness on issues and measures for improving tenure security of target groups and influence policy and practice.
- To document key interventions and disseminate lessons learned.
- To mobilize other partner-organizations, if needed, to implement select key activities to ensure the effective delivery of project objectives.
- To ensure effectively working arrangements with government and traditional authorities and other relevant land stakeholders and institutions.
- To develop and implement a communications strategy and risk management plan.
- To prepare progress and monitoring reports including financial reports
- To document the experience, good practices and lessons learned.
The following potential risks may occur so the suggested mitigation factors need to be considered. Constant monitoring is also essential.
Inadequate commitment by government authorities, and key local partners and communities
Sensitization process and dialogues with government authorities, local partners and communities.
Inadequate interest and/or capacity of partners and key stakeholders to pilot and implement pro-poor land tools
GLTN and implementing partner to build awareness, knowledge and capacity of change agents and key partners to pilot and implement pro-poor land tools.
Inability to sustain the multi-stakeholder partnership and platform engagement
GLTN and implementing partner to support the development of a strategy and its implementation. Also to build and strengthen existing platforms or multi-stakeholder committees.
Potential security issues or inaccessibility of project sites
Implementing partner to closely monitor security situation in government. Selection of project sites must consider this aspect.
Submission Details/ Documents Required
· Certificate of registration/incorporation i.e.,
· Proof of registration in Country of Origin.
· Proof of registration of Country of operation
· Proof of country operational presence
Organization profile and details
· Clear organization profile and structure of the organization indicating:
- Organization’s vision, mission and objectives
- Management structure
- Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
- Proof of membership to professional associations if any.
· Audited company financial statements (balance sheet and income statement) and auditors report for the last two years
Exclusive bank account
· Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?
Integrity and Governance
· The organization should complete and submit a signed Partner Declaration Form (Form to be provided upon request)
· Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance
Submission of Technical and Financial Proposal
A technical proposal should be submitted presenting a detailed discussion of land issues in the Uganda, existing policies and programmes related to the project, proposed methodology to address the issues, suggested project sites, description and justifications, key milestones, outputs, activities and timelines for delivery (10 pages max). A template is available as a guide is available upon request.
A budget proposal should accompany the technical proposal which include the proposed budget per output/activity per different expense class or budget categories and estimated cash and/or in-kind contribution from implementing partners. A template is available as a guide upon request.
Submission Details/ Documents Required
1. Technical capacity
1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?
Has it managed in the past projects of similar technical complexities and financial size?
Is the project linked with the core business of the IP?
· List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).
· Demonstrate how the experiences in past projects are relevant in the execution of the current proposal
· References from past donors (if available)
1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?
What is the staff size, type, qualification and education background?
· CVs of key management staff, technical and non-technical staff that will be involved on the project
· How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project? Will there be plans to recruit more technical staff? What would be the qualifications?
1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?
Does it have the ability to impact on the targeted population and on the issues?
Does it have strong presence in the field and for how long?
Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?
· Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.
· If applicable, name local partner organizations in the proposed project sites
1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?
· Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.
· If applicable, provide plans to secure additional office facilities, vehicles and office equipment
1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)
· Provide formal project monitoring policies and procedures
· Provide a description on how the IP will monitor and document project activities
2. Financial and administrative capacity
2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?
· State the years of operation
· Financial statements for the last 2 years
2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?
Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?
Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)
· CVs of key finance and accounting staff
· Description and key features and controls of the accounting system used
· Organization structure/ Organogram
2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis?
· Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.
· Describe how to procure goods and services on a transparent and competitive basis
2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?
· Describe anti-fraud controls and provide formal procedures
2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.
· Describe nature and value of contribution (in-kind or cash)
· Describe this in the budget proposal
3. Financial Proposal
3.1 Is the budget for each component of the activity to be performed by the Implementing Partner
(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)
(ii) justifiable/well supported and
(iii) accurate and complete
· BOQ (if applicable)
· Other supporting documents
4. Technical Proposal
4.1 The technical proposal is sound and responds adequately to the specifications and requirements?
Technical Proposal document
Cumulative score for ratios
Expression of Interest must be delivered in electronic format no later than 12th March 2019 to Danilo Antonio at the following email address: firstname.lastname@example.org, with a copy to Simon Peter Mwesigye through the following e-mail address: email@example.com. All related questions or clarifications must also be coursed through the same email addresses. Upon request to the same addresses, all related forms and templates will also be shared.
Disclaimer: Please note that this notice does not constitute a solicitation and UN‐Habitat reserves the right to change or cancel this project at any time in the process. Submitting a reply to an EOI does not guarantee that the submitting organization will be selected to carry out the implementation of the project