Supporting Inclusive Accessibility to Basic Infrastructure for a Strengthened Conflict-Resolution Strategy for Refugee-Host Community Integration in Kalobeyei

Deadline

18 May 2021

Size of grant: 255,000 US$

Purpose of CFP: Promoting integration of host and refugee communities is a part of UN-Habitat’s engagement in planning the development of Kalobeyei settlement. To this regard, an implementing partner is sought to gather data on access to basic infrastructure and implement community led rehabilitation of basic infrastructure for both host and refugee communities.

Project Key Information

UN-Habitat Project title : ‘Supporting Inclusive Accessibility to Basic Infrastructure for a Strengthened Conflict-Resolution Strategy for Refugee-Host Community Integration in Kalobeyei.’
Locations
- Town/City: Kalobeyei
- Country: Kenya
Anticipated start date: 1^st August 2021
Estimated duration of project in calendar months: 12
Maximum proposed value in US$: 255,000
Lead Organization Unit: Planning Finance and Economy Section, Urban Practices Branch

Brief Background of the Project

UN-Habitat’s work has been instrumental in promoting good practices for promoting integration between refugee and host communities. In line with this mandate, UN-Habitat has been supporting member states including Kenya in developing well-planned and efficient human settlements, with adequate access to housing, infrastructure, and universal access to employment and basic services such as water, energy, and sanitation.
In 2016, UN-Habitat partnered with UNHCR and Turkana County Government to prepare an integrated spatial development framework including a spatial plan for Kalobeyei Settlement that would reduce conflict and promote social cohesion among communities. UN-Habitat was engaged in designing to address host community stabilization and development including addressing the continued influx of refugee and host communities or risk of unplanned growth around the settlement which could undermine long-term sustainability imperatives which would bring about land-conflict issues between refugee and host communities.

The purpose of this call is to provide data and evidence-based knowledge on the existing access by host and refugee community members to basic infrastructure services in Kalobeyei in light of COVID-19. This data will be used to inform community-led rehabilitation and maintenance processes of key basic infrastructure thereby promoting inclusive access and strengthening host-refugee community integration.

Main activities and outputs

The primary components of this project include: (ⅰ) Conducting a settlement wide survey on access to basic infrastructure (ii) Implementation of construction training of community members on rehabilitation and maintenance of basic infrastructure and (iii) Implementation of a community led rehabilitation of basic infrastructures to enhance access for the host and refugee community.

The implementing partner will undertake main activities as follows, but not limited to:

Carry out a comprehensive settlement-wide survey including household surveys, Focus Group Discussions (FGD), Key Informant Interviews (KII), mapping and accessibility analysis of basic infrastructure within and around Kalobeyei settlement.
Conduct an analysis of the survey results and provide a comprehensive report on the findings.
Provide practical Rehabilitation and maintenance strategies for identified key basic infrastructure based on the survey findings, incorporating related case studies and global best practices.
Conduct technical trainings on the long-term and sustainable maintenance of basic infrastructure, targeting host and refugee community members.
Implement a Community-led maintenance activity of priority basic infrastructures.
Produce a comprehensive report of the basic infrastructure rehabilitation/maintenance process including the results of the technical trainings and implementation of the maintenance, also including recommendations on future maintenance processes.
Carry out road rehabilitation to improve transportation and mobility access. Produce a comprehensive report detailing the steps and strategies taken.
Install thermography scanner cameras in two public facilities within the settlement to promote safe access.
Conduct community sensitization meetings with host and refugee community members to promote inclusive access and integration.
Ensure close collaboration with UN-Habitat office to align the implementation process with UN-Habitat approaches and to facilitate community participation in all aspects of the project.
Provide logistical support necessary to implement the project.

Risk Analysis

Operational risk, where locally controlled groups can go on strike or attempt to sabotage the process.	Low	International staff/consultants will take the computer-based training "security in the field". The training makes the staff/consultants aware of the possible risks and how to deal with them
Armed conflict might at a certain stage cause postponement or delay at work.	Low / Medium	Depending on UNDSS report on conflict areas, the staff will stop visiting the sites until they are cleared by UNDSS
Social, cultural risks relevant to the possible tension between refugees from different ethnics among these groups themselves and with hosting communities.	Medium	Preventive measures to be considered in the community mobilization, training sessions and other organized events in addition to support together with local partners
Health risks due to Covid - 19	High	Measures recommended by WHO, Kenyan ministry of health, JMS and other applicable medical and government agencies to be adhered to strictly.

Eligibility Criteria

Criteria	Submission Details/ Documents Required
Legal Status	Certificate of registration/incorporation i.e., Proof of registration in Country of Origin. Proof of registration of Country of operation Proof of country operational presence
Organization profile and details	Clear organization profile and structure of the organization indicating: Organization’s vision, mission and objectives Management structure Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document Proof of membership to professional associations if any. Provide a certified copy of the organization’s constitution or by-laws. Evidence of experience working in refugee settlements such as Kalobeyei Provide copies of project monitoring policies and procedures Provide copies of procurement policies and procedures Description and key features and controls of the accounting system used Provide location and list of office facilities, vehicles and office equipment locally available to implement the project
Financial Capacity	Audited company financial statements (balance sheet and income statement) and auditors report for the last two years (certified).
Exclusive bank account	Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?
Integrity and Governance	The organization should complete and submit a signed Partner Declaration Form Provide the profiles of the key management, technical, key finance and accounting staff that will be involved on the project

Selection Criteria

Criteria	Submission Details/ Documents Required	Weighting
1. Technical capacity		25%
1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project? Has it managed in the past projects of similar technical complexities and financial size? Is the project linked with the core business of the IP?	List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing). Demonstrate how the experiences in past projects are relevant in the execution of the current proposal References from past donors Evidence of work done in refugee settlements
1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project? What is the staff size, type, qualification and education background?	CVs of key management staff, technical and non-technical staff that will be involved on the project How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?
1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project? Does it have the ability to impact on the targeted population and on the issues? Does it have strong presence in the field and for how long? Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?	Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.
1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?	Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.
1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)	Provide formal project monitoring policies and procedures
2. Financial and administrative capacity		15%
2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?	State the years of operation Financial statements for the last 2 years
2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation? Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget? Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)	CVs of key finance and accounting staff Description and key features and controls of the accounting system used Organization structure/ Organogram
2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff	Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.
2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?	Describe anti-fraud controls and provide formal procedures.
2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.	Describe nature and value of contribution (in-kind or cash)
3. Financial Proposal		30%
3.1 Is the budget for each component of the activity to be performed by the Implementing Partner (i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation) (ii) justifiable/well supported and (iii) accurate and complete	Budget Proposal <https://drive.google.com/file/d/19jSSkqxVWo6yPFNgz83K1rWDwm2wO2-e/view?usp=sharing> BOQ (if applicable) Other supporting documents
4. Technical Proposal		30%
4.1 The technical proposal is sound and responds adequately to the specifications and requirements?	Technical Proposal document <https://drive.google.com/file/d/122d0Q32xHfSvzHKCIWF5JFlrkEqjwl16/view?usp=sharing>
Cumulative score for ratios		100%

Notes:

Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
The CFP and accompanying documents must be received in accordance with instructions provided. Applications to be sent to eric.muchunku@un.org with cc to stephen.aboge@un.org, and jiacong.ang@un.org. CFP submitted to a different email address other than the specified one will not be considered.
CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
CFP received after the above deadline will not be considered
Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
CFP from applicants failing to provide the requested information will be disregarded.
This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
All documents that the Partner has obtained externally must be certified as true copies of the originals by a Notary Public (NP), Commissioner of Oaths (CO) or its equivalent.
All prices must be in USD

Call for Proposal (PDF)