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CALL FOR PROPOSAL: Flood Resilience in Ulaanbaatar Ger Areas Climate Change Adaptation through community-driven small-scale protective and basic-services interventions

Ref. No. : AOC/CFP/MON/2019/002

Subject: UN-Habitat ROAP Call for Proposal for Mongolia FRUGA – for Engaging Implementation Partner

 

The United Nations Human Settlements Programme (UN-Habitat) Regional Office for Asia and the Pacific (ROAP) hereby solicits your proposal for the above subject, in accordance with this document and annexes attached.

This Call for Proposal (CFP) consists of this document and the following annexes:

  1. CFP Instructions and Guidelines
  2. Technical Proposal Template
    3. Budget Proposal Template
    4. Partner Declaration Form
  3. Sample Agreement of Cooperation

A complete set of Technical and Budget Proposals, Signed Partner Declaration Form, including all the required documents listed in the CFP Instructions and Guidelines must be received by

UN-Habitat ROAP no later than 5 April 2019 to the following address via mail or email:

UN-Habitat Regional Office for Asia and the Pacific ACROS Fukuoka, 8th Floor
1-1-1 Tenjin Chuo-ku, Fukuoka 810-0001 Japan

Email: habitat.fukuoka@un.org

Please indicate the CFP Ref. No. above in your email subject.

Proposals must be submitted in English language and UN-Habitat reserves the right to reject any proposals which are not received by UN-Habitat ROAP by the above-stated deadline.

UN-Habitat will enter into an Agreement of Cooperation (AOC) with the selected Implementing Partner, a sample of which is attached for your reference.

For queries on this CFP, please contact Mr. Laxman Perera, Human Settlements Officer, at Email: laxman.perera@un.org.

 

Download all templates and forms from here

 

CALL FOR PROPOSALS INSTRUCTIONS AND GUIDELINES

The purpose of the Call for Expression of Interest is to solicit interest from existing or prospective Implementing Partners that wish to participate in UN-Habitat operation and contribute complementary resources (human resources, knowledge, funds, in-kind contributions, supplies and/or equipment) to achieving common objectives as outlined below and subsequently agreed in an Agreement of Cooperation

 

Call for Proposal for Flood Resilience in Ulaanbaatar Ger-Areas (FRUGA) – Climate Change Adaptation through community-driven small-scale protective and basic services intervention – Identification of Implementation Partner (Executing Entity) for implementation of selected project components

Size of grant: US$2.3 million

Submission Start Date: 22 March 2019, Friday
Submission Deadline Date and time: 5 April 2019, Friday, 2359hrs, Japan time (GMT+9)

 

The main objective is to identify one or more Implementation Partner establishing a Project Executing Unit (contracting of national and international personnel and management of travel) and for the implementation of selected project components (mainly community mobilization and preparation of community contracts, construction of drainage canals, selection of appropriate sanitation solutions, organization of various trainings, workshops and consultations).

 

Project Key Information

  • UN-Habitat Project title: Flood Resilience in Ulaanbaatar Ger-Areas (FRUGA) – Climate Change Adaptation through community-driven small-scale protective and basic services interventions
  • Locations
    o Town/City: Ulaanbaatar

o Country: Mongolia

  • Anticipated start date: June 2019
  • Estimated duration of project in calendar months: 30
  • Maximum proposed value in US$: 2.3 million
  • Lead Organization Unit: UN-Habitat

 

ORGANIZATIONAL SETTINGS

The United Nations Human Settlements Programme, UN-Habitat, is the United Nations agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable communities, towns and cities with the goal of providing adequate shelter for all. By working at all levels and with all relevant stakeholders and partners, UN-Habitat contributes to linking policy development and capacity-building activities with a view to promoting cohesive and mutually reinforcing social, economic and environmental policies and programmes in human settlements in conformity with international practices and covenants.

UN-Habitat has been collaborating with the Government of Mongolia, the Ministry of Construction and urban Development (MCUD) and the Municipality of Ulaanbaatar (MUB) on strategies and demonstration projects for slum upgrading, and human settlements development since 2005. The agency assisted the municipality in formulating a community-based ger-area upgrading strategy, developing action plans and demonstrated a community-led approach to ger-area upgrading in five ger-areas in Ulaanbaatar city with support from Japan. More recently UN-Habitat been involved as a key partner on community engagement through the People’s Process for the Urban Services and Ger Area Development and Investment Programme as well as the Affordable Housing and Urban Renewal Programme of the Government of Mongolia, implemented with support from the Asian Development Bank.

 

PROJECT OVERVIEW

In September 2018 UN-Habitat signed an agreement with the Adaptation Fund for Climate Change to implement the project on Flood Resilience in Ulaanbaatar Ger-Areas (FRUGA) – Climate Change Adaptation through community-driven small-scale protective and basic services interventions – in the seven most-vulnerable and high-risk ger-areas of Ulaanbaatar Mongolia.

The seven target Ger communities in Ulaanbaatar are characterized by a high exposure to multiple climate hazards ranging from wind and dust storms, air pollution, and particularly by floods – cited as the main climate issue that required addressing by the communities – during the rapid needs assessment. Climate sensitivity is underpinned by rapid urbanization and population growth, leading to people residing in high-risk areas, in unsanitary conditions engaging in unhygienic behaviour, which exacerbates public health risks. Underlying vulnerabilities are poverty, limited social ties, limited access to basic services, gender inequalities and environmental degradation. Moreover, the adaptive capacities at household, community and governance level are barriers for change as is the very limited knowledge and awareness of risks and their own vulnerability.

The main objective of the project is to enhance the climate change resilience of the seven most vulnerable Ger khoroo settlements focusing on flooding[1] in Ulaanbaatar City by:

  1. Improving the knowledge on flood hazard and risk exposure and vulnerability for these areas
  2. Improving the resilience and adaptive capacity of the Ger settlements through a Community-Based approach (i.e. building social cohesion per Khoroo)
  3. Increasing resilience ger area physical infrastructure and services, supported by enhanced capacities of responsible district level and khoroo authorities.
  4. Strengthened institutional capacity to reduce risks and capture and replicate lessons and good practices

The main component of the project will be the provision of flood resilient physical infrastructure and services, building on the priorities as communicated by the UB city authorities and Khoroo communities and evidence made available and supplemented with hazard and risk mapping and land use planning and delivered within the framework of enhanced capacities and awareness for resilience and risk reduction at Ger -district and community level.

 

IMPLEMENTATION PARTNER – DUTIES AND RESPONSIBILITIES

  1. PROJECT COMPONENTS AND FINANCING

An Implementation Partner will be identified as an ‘executing partner’ who together with the Municipality of Ulaanbaatar presented by the Ulaanbaatar City Governor’s Office and District Governors, Ger Communities, INGOs and LNGOs, and Mongolia Ministry of Environment and Tourism will execute the project under the overall management of UN-Habitat as the Implementing Entity – for the implementation of this strategic and time critical climate adaptation project in Ulaanbaatar Mongolia.

For this specific project, the executing partner will be required

  • to setup the Project Execution Unit with key personnel who will ensure the successful day to day implementation and coordination of the project under the close guidance of UN-Habitat;
  • to implement key drainage physical infrastructure components in line with proposed approach, the Peoples Process (participatory process) and within the specified timeframe; and
  • to organize consultations, workshops, trainings identified in the project document
  • to manage knowledge management, project visibility and document lessons learned.

 

  1. SPECIFIC TASKS AND RESPONSIBILITIES

PART A. Mobilize Project Execution Unit (PEU) with project personnel

The Implementation Partner will mobilize the below international and national team members who will spearhead the Project Execution Unit with the principles defined in the project, specifically the People’s Process implementation as well as ensuring the Environment and Social Safeguards, Gender policies of the Adaptation Fund and UN-Habitat; as well as UN human rights accords are respected to at all levels of project execution.

The PEU team will work closely with and assist the National Project Manager for the implementation and coordination with Government and other stakeholder representatives for the project – via continuous engagement and dialogue with the proponents of the project, Ministry of Environment and the Municipality of Ulaanbaatar, participation at regular meetings with the Project Working Group (PWG).

The PEU team will also ensure the preparation of all reporting and documentation for the project including periodic progress reports for the project as defined in the project document.

 

A.1 International Specialist

  1. Community Development Advisor (Coordinator)
  2. Climate Change Assessment Specialist
  3. Knowledge Management Specialist (if, when required)
    • Finalise the Terms of Reference for recruitment in consultation and agreement with UN-Habitat
    • Contract the advisor for the project duration
    • Make arrangement for travel/missions by the consultants including visa, ticketing and DSA

The international staff will bring Global Knowledge on best practices to the country Implementing Partners and communities, and also customize widely used appropriate tools on adaptation building local capacity and People’s Process.  Both staff will provide advisor support to the IP/PEU in the respective components of their specialization

The Community Development Advisor will be the Coordinator to bring together all the activities (components and outputs) of the Project including those not assigned to the IP (for example Component 1).  In this respect s/he will also perform as the project monitor. The Climate Change Assessment Specialist will assist in preparing periodic reports to the donor in the required format.

Both specialists will travel frequently to Ulaanbaatar. S/he will be supported by the rest of the PEU team. Due to the nature of the project, UN-Habitat will reserve the right to make decisions on the appointment of the right personnel for the project.

 

A.2 National team members

  1. Field Engineer (Deputy Project Manager)
  2. Field Engineer (if necessary)
  3. Urban Planner
  4. Social Mobilisers
  5. Finance Officer
  6. Field Monitoring, Communication and Coordination Officer
  7. Support staff (driver)
    • Finalise the Terms of Reference for the national team members in consultation and agreement with UN-Habitat
    • Contract the national staff for the project duration and manage the contract

The Implementation Partner may deputize one senior staff as part time Project Manager of PEU.  The IP may also appoint one staff familiar with the organization’s administration and finances as Finance Officer.

The IP will follow its organizational employment policies and terms and conditions of service for the employment of the national staff. The IP will submit a detailed breakdown of salaries, allowances and benefits. The PEU team will be based at the premises of the IP.

The selection national team members for PEU will be carried out through a joint selection process with UN-Habitat (will be in the selection panel) to ensure experts will work in synergetic manner with other partners in implementing project activities to produce agreed outputs under all components.

 

A.3 Community Mobilization (Component 2)

The major responsibility of the PEU staff will be the mobilisation of the beneficiary communities in accordance to the People’s Process and formation of Community Risk Reduction Committees for:

  • Developing seven (7) Khoroo-level floods resilience action plans to implement the physical construction interventions and awareness raising activities and capacity building workshops
  • a series of District, Khoroo and community level consultations / workshops introducing the People’s Process and Community Based Disaster Risk Reduction approach, focused on building social cohesion and consensus on community level
  • Facilitate and support the community groups to prepare the Community Implementation Agreements (CIA) for funding by UN-Habitat to implement the sanitation component
  • Conduct Khoroo-level interventions operation and maintenance (and potential risks mitigation) awareness campaigns and trainings to support the sustainable implementation of infrastructure interventions and community preparedness

The associated cost for staff, community consultations, workshops, trainings etc. are budget under staffing (“A.2” above) and trainings workshops (“D” below).

 

PART B. PHYSICAL INFRASTRUCTURE COMPONENT (Component 3)

B.1 Flood Protection and Drainage Infrastructure Implementation

The largest and most critical physical infrastructure components for drainage will be managed and implemented by the Implementation Partner. The remaining smaller-scale infrastructure components will be contracted out directly to communities by UN-Habitat, via the People’s Process.

Drainage system

Estimated  Package and Length

Maximum Allocation per activity

Khroo 7
Drainage channels

7A1 : 332m + 89m

        177,620

          24,030

7A2 : 279m + 71m

        158,895

          19,170

7A3 : 437m

        233,795

7A4 : 230m

          62,100

7A5 : 660m

        178,200

7A6 : 668 m

        180,360

7A7 : 336 m

          90,720

Khoroo 9
Dam at source of secondary stream to lead water into main river

 Package B : 490 m

          73,500

Khoroo 9
Drainage channels

 Package A: 1065 m

        209,750

Bridge

 

            5,000

Design and Supervision required by Law (3%)

 

          42,394

TOTAL NOT TO EXCEED

 

1,455,534

 

  • Design and Development
  • In consultation with the Municipality of Ulaanbaatar, prepare the terms of reference (TORs) for the engineering and technical hydrological studies for the implementation of the flood protection and drainage infrastructure component
  • Participate in the publication of the call for proposal and selection of the design company
  • Supervise the completion of the engineering and hydrological studies
  • Supervise the design of the selected infrastructure
  • Construction
  • Participate in the publication of the call for proposal and selection of the construction company
  • Conclude implementation contract with the selected construction company
  • With assistance of the Social Mobilizers and community organizations free land for the construction of flood protection and drainage
  • Supervise the construction of the flood protection and drainage according to the construction standards of Mongolia Government and the Implementation Partner
  • Supervision
  • Conclude agreement with the Ministry/Municipality for the supervision of the construction
  • Liaise between the construction consultant and community to hand over the completed infrastructure to the Municipality of Ulaanbaatar and handover reports
  • Submission of completion report

 

B.2 Sanitation

  • Identify improved/resilient sanitation to reduce floods impacts that won’t overflow during floods and lead to health issues.
  • Prepare community contracts to forward to UN-Habitat to implement this component  through community contracting procedures.

 

PART C. TRAINING, WORKSHOPS AND DOCUMENTATION (Components 2 and 4)

  • Organize workshops and trainings targeting city- and district government officials with a focus on replication of processes, land use plans and interventions and to discuss how lessons can be integrated into existing strategies and plans.
  • Organize khoroo-level interventions operation and maintenance (and potential risks mitigation) awareness campaigns and trainings to support the sustainable implementation of interventions under component 3. An estimated twenty (20) number of trainings will be conducted.
  • Document all proceedings of workshops, consultations, trainings etc. in a standard format and include in the quarterly report.

 

More specifically the trainings identified in the project include the following:

WORKSHOPS

Output 1.1, 1.2, 1.3

Discussion of (a) UB Northern Ger area Land Use Plan; (b) Detailed 7 Ger-Khoroo Land Use Plans; (c) Simulation Module

18 community consultations and report dissemination

Output 4.1

National Level Seminars

19 events

Output 4.1

Participation in international conferences

2 conferences

COMMUNITY CONSULTATIONS

Output 1.1, 1.2, 1.3

Community Consultations for preparation of Land Use Plans

6 consultations or as required

Budget under Output 2.2

Output 2.1

Community Consultations for preparation of Khoroo-level Flood Resilience Plans & presentation of findings

18 consultations or as required

Output 2.2

Community consultations for preparation on CAP to implement and maintain infrastructure

42 consultations or as required

Output 2.2

Preparation of CDC annual plans, monitor and review progress

Output 3.2

Community consultations on operation and maintenance issues

As required

Output 4.1

Review progress at community level

Every four months

TRAININGS

Output 2.2

Operation & Maintenance; Awareness Campaigns; Sustainable Implementation

36 trainings

 

Output 2.2

Training for CDC members & local officials in People’s Process

Output 2.2

Training in People’s Process Operational Manual

Output 2.2

Trainings for Community Risk Reduction Committees

Output 2.2

Trainings in environmental hygiene, disease prevention, waste management disposal, etc

Output 2.2

Risk mitigation awareness campaigns

PREPARATION OF REPORTS

Output 1.1, 1.2, 1.3

UB Northern Ger area Land Use Plan

After report is prepared

Output 2.1

Khoroo-level Flood Resilience Plans

After report is prepared

Output 2.2

Preparation of Quarterly Progress Report

12 reports

Output 4.1

Publication of reports, surveys, studies

14 reports

STEERING COMMITTEE MEETINGS

Output 4.1

Project Working Group

Every six months

Output 4.1

Local Working Groups (Khoroo/District Level)

Every four months

LESSONS LEARNED AND BEST PRACTICES

Output 4.1

Document lessons learned and best practices regarding flood-resilient urban community development, captured and distributed to other Districts and khoroo communities, civil society, and policy-makers in government through appropriate mechanisms.

Budget under 4.1 report publications and staff

VISIBILITY, WEB DEVELOPMENT, ADVOCACY

Output 4

 Prepare project visibility and advocacy materials (web page, fb, twitter, brochures), awareness raising materials, etc.

 

 

  1. REPORTING LINES

The Project Execution Unit, specifically the Project Execution Unit Team Leader – Community Development and Infrastructure Advisor; and the Climate Change Assessment Specialist reports to International Project Manager of the FRUGA project – the UN-Habitat Human Settlements Officer for the Mongolia Program, based in the Regional Office Fukuoka Japan and works in close coordination with the National Project Manager of the FRUGA project – based in UN-Habitat Mongolia Country office in Ulaanbaatar, Mongolia in parallel to reporting to the Implementation Partner.

The Community Development Advisor and the Climate Change Assessment Specialist assist the IP Project Manager and will also assist in liaising with UN-Habitat.

 

  1. Estimated Project Value

Financial Proposal are to be submitted in United States Dollars for Parts A, B and C as per Section 2 Specific Tasks and Responsibilities above and the total value shall not exceed the following indicative amount:      

PART A

Mobilize Project Execution Unit (PEU) with project personnel

Estimated Value

Remarks

 

  • International Staff & Travel

$290,506

 

 

  • National Staff

$430,429

 

PART B

 

 

Physical Infrastructure component

 

 

  • Engineering Design

$42,394

 

  • Physical Infrastructure Implementation

$1,323,212

Overhead not applicable

PART C

 

 

Training and Workshops

 

 

  • Workshops, consultations, trainings, reports

$258,697

 

  • Procurement, Audit

$23,636

 

TOTAL

 

$2,368,874

 

 

Note:  10% variation is permissible within Parts but the total amount shall not exceed the overall total.

 

  1. DELIVERABLES

Part A:

Establishment of PEU and monthly progress reports

The total value of Part A will be: US$720,935

Part B

  • Engineering designs
  • Inception report on commencement of Physical Infrastructure construction
  • Monthly progress reports
  • Completion report in line with Mongolian Law

The total value of Part B will be: US$1,365,606

Part C

  • Training and workshop reports
  • Completion report
  • Procurement report
  • Final Audit report

The total value of Part C  will be: US$ 282,333

 

  1. TIME FRAMEWORK

Expected to be commenced in June 2019. Part A and C will continue maximum 30 months and Part B should be completed considering the construction season which allows to carry out civil construction work within 2019 and 2020.

 

  1. RISK ANALYSIS

Expected to submit a risk analysis and assumptions with the proposal 

  1. ELIGIBILITY CRITERIA

Criteria

Submission Details/ Documents Required

Legal Status

 

·   Certificate of registration/incorporation i.e.,

·   Proof of registration in Country of Origin.

·   Proof of registration of Country of operation

·   Proof of country operational presence

Organization profile and details

 

• Clear organization profile and structure of the organization indicating:
o Organization’s vision, mission and objectives
o Management structure
o Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
o Proof of membership to professional associations if any

Financial Capacity

• Audited company financial statements (balance sheet and income statement) and auditors report for the last two years.

Exclusive bank account

• Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

Integrity and Governance

·   The organization should complete and submit a signed Partner Declaration Form (template attached)

·   Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

 

  1. SELECTION CRITERIA

Criteria

Submission Details/ Documents Required

1. Technical capacity

 

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?
Is the project linked with the core business of the IP?

·     List of similar projects executed in the last 5 years (value, location, donors, nature of projects, execution stage – completed or ongoing).

·     Demonstrate how the experiences in past projects are relevant in the execution of the current proposal

·     References from past donors

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

 

·     CVs of key management staff, technical and non-technical staff that will be involved on the project

·     How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues? Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

• Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

• Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

• Provide formal project monitoring policies and procedures

2. Financial and administrative capacity

 

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

·   State the years of operation

·   Financial statements for the last 2 years

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

·   CVs of key finance and accounting staff

·   Description and key features and controls of

the accounting system used

·   Organization structure/ Organogram

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff

• Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

• Describe anti-fraud controls and provide formal procedures

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

• Describe nature and value of contribution (in-kind or cash)

3. Financial Proposal

 

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner
(i) cost-effective ( i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and (iii) accurate and complete

Budget Proposal <template provided>

  • BOQ (if applicable)
  • Other supporting documents

 

4. Technical Proposal

 

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document <template provided>

 

 

Notes:

  1. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
  2. The Proposals consisting of Technical and Budget Proposal and accompanying documents must be received in accordance with instructions provided. The submitted to a different email address will not be considered.
  3. The Proposals from applicants failing to provide the complete information to fulfill the basic

eligibility criteria will be considered non-responsive.

  1. The Proposals received after the above deadline will not be considered
  2. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP

Management Policy and Standard Operating Procedures.

  1. The Proposals from applicants failing to provide the requested information will be disregarded.
  2. This CFP does not entail any commitment on the part of UN-Habitat, either financial or

otherwise. UN-Habitat reserves the right to accept or reject any or all proposals without

incurring any obligation to inform the affected applicant(s) of the grounds.

  1. All prices must be in USD

CALL FOR PROPOSAL: “Securing Land Tenure for Improved Food Security in Elgon and South Western Regions in Uganda”

The purpose of the Call for Expression of Interest is to solicit interest from national not for profit rural civil society organizations as Implementing Partners that wish to participate in UN-Habitat operation and contribute complementary resources (human resources, knowledge, funds, in-kind contributions, supplies and/or equipment) to achieving common objectives as outlined below and subsequently agreed in an Agreement of Cooperation

Submission Start Date: 07 March 2019 

Submission Deadline Date and time: 29 March 2019, 5 P.M. Nairobi Time

 

Purpose of CFP:

To implement a project in Uganda aimed at securing land tenure for improved food security of rural poor smallholder farmers, including women, youth and vulnerable groups through application of innovative and gender responsive land tools and approaches in the Elgon and South Western Regions.

 

Project Key Information

  • UN-Habitat Project Title : Securing Land Tenure for Improved Food Security in Select Areas in Uganda
  • Locations

Three (3) agro-production zones in Uganda, namely; Zone 1: South-western Uganda (Potato production area), Zone 2: The Kyoga Plains (Lowland rice production area) and; Zone 3:  Mt. Elgon Region (Potato and upland rice production area)

  • Specific Location Site for this Call for Proposal
    • Zone 1: South Western (Potato production area)
    • Zone 3: Elgon Region (Rice and Potato production area)
  • Anticipated start date: 15th April 2019
  • Maximum proposed value in US$: 227,000
  • Estimated duration of project in calendar months: Seven (7) months
  • Lead Organization Unit: Land and Global Land Tool Network Unit, ULLG Branch

 

Brief Background of the Project

The Global Land Tool Network, as facilitated by UN-Habitat, is an alliance of international, regional and national partners working together to “securing land and property rights for all” through the development of pro-poor and gender responsive land tools and approaches within the continuum of land rights framework. It supports the implementation of the Voluntary Guidelines on the Responsible Governance of Tenure of Land, Forests and Fisheries (VGGTs), Sustainable Development Goals (SDGs) and the New Urban Agenda.

Recently, the Global Land Tool Network has received funding from the Embassy of the Kingdom of the Netherlands in Uganda to implement a Project called “Securing Land Tenure for Improved Food Security in Select Areas in Uganda”. The Project aims to improve land tenure security for rural smallholder farmers particularly women, youth and vulnerable groups in order to increase food security in select areas in Uganda.

The project goal will be achieved through the following specific objectives:

  1. Increase uptake of land tools, approaches and frameworks that are pro-poor, fit-for-purpose and gender responsive to secure land tenure rights and wise use of wetlands.
  2. Strengthen the capacity of change agents[1] and rural poor women, youth and vulnerable groups to implement pro-poor, fit-for-purpose and gender responsive land tools and approaches for securing land rights.
  3. Improve knowledge and awareness among stakeholders on issues and measures for improving land tenure security for poor women, men and vulnerable groups.

The scope of work aims to implement a project in Uganda to improve land tenure security of 2,600 rural smallholder farmers majority of whom are poor women, youth and vulnerable groups in the South Western and Elgon Regions. Primary beneficiaries will be smallholder farmers that are directly involved in agricultural production and marketing of selected crops (rice and potatoes) supported by the Embassy’s Food Security Programme partners, like IFDC among others. Secondary beneficiaries will include model farmers selected outside the Embassy’s food security programme, local leaders and select district local government staffs such as District Agricultural Officers, District Production Officers, District Environment Officers, District Land Officers, among others. The Project will customize and implement GLTN’s pro-poor and gender sensitive land tools to improve tenure security of the smallholder farmers. The Project also aims to strengthen capacity of change agents and influence policy changes as appropriate towards achieving the objective. The Project also aims to organize a learning exchange on the lessons learned, experiences and challenges in customary land registration including issues around women’s access to land and resources.

 

Main activities and outputs

The Implementing Partner will be undertaking main activities as follows (but not limited to):

  • To mobilize local communities to be project partners in addressing tenure insecurity issues.
  • To identify and work with change agents in improving tenure security of smallholder farmers in select areas.
  • Undertake mapping, inventory and enumeration of rights to promote community-led wetland planning, wise use and management
  • Establish and/or strengthen Alternative Dispute Resolution Mechanisms
  • To prepare technical manuals and procedures
  • To implement select GLTN land tools and approaches.
  • To organize training and related events to implement land tools and disseminate good practices.
  • To organize consultation workshops, learning exchanges and related events to improve knowledge and awareness on issues and measures for improving tenure security of target groups and influence policy and practice.
  • To ensure effectively working arrangements with government and traditional authorities and other relevant land stakeholders and institutions and forge partnerships at various levels
  • To administer feedback mechanisms
  • To undertake stakeholder mapping and analysis
  • To develop & disseminate knowledge and awareness materials
  • To organize and/or support multi-stakeholder workshops, meetings and events
  • To organize a learning exchange on the lessons learned, experiences and challenges in customary land registration including issues around women’s access to land and resources
  • To develop and implement a communications strategy and risk management plan.
  • To prepare progress and monitoring reports including financial reports
  • To document and disseminate key interventions, good practices and lessons learned.

 

Risk Analysis

The following potential risks may occur so the suggested mitigation factors need to be considered. Constant monitoring is also essential. 

Risk Assessment

Mitigating Factors

Inadequate commitment by local government authorities, and key partners

Sensitization process and dialogues with local government and key champions within the line Ministry and other key partners

Inadequate interest and/or capacity of partners and key stakeholders to pilot and implement pro-poor land tools

GLTN and implementing partner to build awareness, knowledge and capacity of change agents and key partners to pilot and implement pro-poor land tools.

Unwillingness of critical land stakeholders (e.g. local government) to adopt pro-poor land policies and tools and instead prefer to maintain conventional land titling interventions

GLTN to continue sensitization around the use and application of pro-poor land tools and also, to raise awareness and to document and disseminate good practices

Inability to sustain the multi-stakeholder partnership and platform engagement

GLTN and implementing partner to support the development of a strategy and its implementation. Also to build and strengthen existing platforms or multi-stakeholder committees.

Potential security issues or inaccessibility of project sites

Implementing partner to closely monitor security situation in government.

 

Eligibility Criteria

Criteria

 Submission Details/ Documents Required  

Legal Status

·     Certificate of registration/incorporation i.e.,

Proof of registration in Country of Origin.

Proof of registration of Country of operation

·     Proof of country operational presence

Organization profile and details

·     Clear organization profile and structure of the organization indicating :

    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

Financial Capacity

·     Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account

·     Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

Integrity and Governance

·     The organization should complete and submit a signed Partner Declaration Form (Form to be provided upon request)

·     Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Submission of Technical and Financial Proposal

A technical proposal should be submitted presenting a detailed discussion of land issues in Uganda, existing policies and programmes, proposed methodology to address the issues, suggested project sites, description and justifications, key milestones, outputs, activities and timelines for delivery (10 pages max). A template as a guide is available upon request.

A budget proposal should accompany the technical proposal, which include the proposed budget per output/activity per different expense class or budget categories and estimated cash and/or in-kind contribution from implementing partners. A template is available as a guide upon request.

 

Selection Criteria

Criteria

Submission Details/ Documents Required

Weight

1.   Technical capacity

 

30%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

·     List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).

·     Demonstrate how the experiences in past projects are relevant in the execution of the current proposal

·     References from past donors (if available)

 

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

·     CVs of key management staff, technical and non-technical staff that will be involved on the project

·     How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project? Will there be plans to recruit more technical staff? What would be the qualifications?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

·     Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

·     If applicable, name local partner organizations in the proposed project sites

 

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

·     Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

·     If applicable, provide plans to secure additional office facilities, vehicles and office equipment

 

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

·     Provide formal project monitoring policies and procedures

·     Provide a description on how the IP will monitor and document project activities

 

2.   Financial and administrative capacity

 

 20%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

·     State the years of operation

·     Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

 

·     CVs of key finance and accounting staff

·     Description and key features and controls of the accounting system used

·     Organization structure/ Organogram

 

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis?

·     Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

·     Describe how to procure goods and services on a transparent and competitive basis

 

 

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

·     Describe anti-fraud controls and provide formal procedures

 

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

·     Describe nature and value of contribution (in-kind or cash)

·     Describe this in the budget proposal

 

3.   Financial Proposal

 

20%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

 

Budget Proposal

·     BOQ (if applicable)

·     Other supporting documents

 

4.   Technical Proposal

 

30%

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document

 

 

Cumulative score for ratios

 

100%

 

Expression of Interest must be delivered in electronic format no later than 29th March 2019 to Danilo Antonio at the following email address: danilo.antonio@un.org with a copy to Mr. Simon Peter Mwesigye email address: simon.mwesigye@un.org.  All related questions or clarifications must also be coursed through the above email addresses. Upon request to the same email addresses, all related forms and templates will also be shared.

Disclaimer: Please note that this notice does not constitute a solicitation and UN‐Habitat reserves the right to change or cancel this project at any time in the process. Submitting a reply to an EOI does not guarantee that the submitting organization will be selected to carry out the implementation of the project

Change Agents will include the Embassy’s Food Security Program implementing partners (e.g. IFDC) and others from national and local governments, Civil Society Organizations, farmers groups and community leaders and traditional authorities.  

CALL FOR PROPOSAL: “Improving Tenure Security of Smallholder Farmers in Select Areas in Uganda”

The purpose of the Call for Expression of Interest is to solicit interest from national not for profit rural civil society organizations or University as Implementing Partners that wish to participate in UN-Habitat operation and contribute complementary resources (human resources, knowledge, funds, in-kind contributions, supplies and/or equipment) to achieving common objectives as outlined below and subsequently agreed in an Agreement of Cooperation

Purpose of CFP: To implement a project in Uganda to improve land and natural resources tenure security for rural poor smallholder farmers, including women, youth and vulnerable groups in select areas in West Nile and South Western Uganda.

Submission Start Date: 20th February 2019

Submission Deadline Date and time: 12th March 2019, 5 P.M. Nairobi Time

 

Project Key Information

  • UN-Habitat Project Title : Secure Access to Land and Ressources (SALaR)
  • Locations
    • Uganda, Laos and Philippines
  • Specific Location Site for this Call for Proposal
    • West-Nile and South Western, Uganda
  • Anticipated start date: 25th March 2019
  • Maximum proposed value in US$: 300,000
  • Estimated duration of project in calendar months: Eighteen (18) months
  • Lead Organization Unit: Land and Global Land Tool Network Unit, ULLG Branch

 

Brief Background of the Project

The Global Land Tool Network, as facilitated by UN-Habitat, is an alliance of international, regional and national partners working together to “securing land and property rights for all” through the development of pro-poor and gender responsive land tools and approaches within the continuum of land rights framework. It supports the implementation of the Voluntary Guidelines on the Responsible Governance of Tenure of Land, Forests and Fisheries (VGGTs), Sustainable Development Goals (SDGs) and the New Urban Agenda.

Recently, the Global Land Tool Network has received funding from the German Federal Ministry of Economic Cooperation and Development (BMZ) to implement a Project called “Secure Access to Land and Resources (SALaR). The Project aims to improve land and natural resources tenure security for rural poor smallholder farmers, including women, youth and vulnerable groups, in Uganda, the Philippines and Laos.

The Programme has three Outcome Statements as indicated below:

Outcome 1: Increased uptake of land tools, approaches, frameworks and policy guidelines that are pro-poor, fit-for-purpose, and gender responsive.

Ouctome 2: Strengthened capacity of change agents including rural poor women, men and vulnerable groups to implement pro-poor, fit-for-purpose and gender responsive land tools and approaches. 

Outcome 3: Improved awareness among stakeholders on issues and measures for improving land and natural resource tenure security for poor women, men and vulnerable groups.

The scope of work aims to implement a project in Uganda to improve land and natural resources tenure security for about 5,000 rural poor smallholder farmers, including women, youth and vulnerable groups. The interventions are focused on strengthening customary land administration in line with the Land Act and the National Land Policy. A combination of situations or project areas is preferred. This specific project aims to customize and implement GLTN’s pro-poor and gender sensitive land tools to improve tenure security of the smallholder farmers. As per above, the Project also aims to strengthen capacity of change agents and influence policy changes as appropriate towards achieving the objective. For the geographical scope, the Project aims to prioritize potential project areas in West-Nile and South Western Uganda given the inherent land issues and potential to contribute to economic growth particularly in agriculture. West-Nile is a refugee hosting sub-region and therefore presents some unique issues related to refugees’ situation. Kigezi region is one of the most densely populated regions of Uganda as a result there is high fragmentation of land. Both sub-regions are predominantly customary tenure areas.

 

Main activities and outputs

The Implementing Partner will be undertaking main activities as follows (but not limited to):

  • To mobilize local communities to be project partners in addressing tenure insecurity issues.
  • To identify and work with change agents in improving tenure security of smallholder farmers in select areas in Northern Uganda.
  • To implement select GLTN land tools and approaches.
  • To strengthen existing governance mechanisms, practices, partnerships and community-based initiatives towards securing land and natural resources rights.
  • To organize training and related events to implement land tools and disseminate good practices.
  • To organize consultation workshops, learning exchanges and related events to improve knowledge and awareness on issues and measures for improving tenure security of target groups and influence policy and practice.
  • To document key interventions and disseminate lessons learned.
  • To mobilize other partner-organizations, if needed, to implement select key activities to ensure the effective delivery of project objectives.
  • To ensure effectively working arrangements with government and traditional authorities and other relevant land stakeholders and institutions.
  • To develop and implement a communications strategy and risk management plan.
  • To prepare progress and monitoring reports including financial reports
  • To document the experience, good practices and lessons learned.

 

Risk Analysis

The following potential risks may occur so the suggested mitigation factors need to be considered. Constant monitoring is also essential. 

Risk Assessment

Mitigating Factors

Inadequate commitment by government authorities, and key local partners and communities

Sensitization process and dialogues with government authorities, local partners and communities.

Inadequate interest and/or capacity of partners and key stakeholders to pilot and implement pro-poor land tools

GLTN and implementing partner to build awareness, knowledge and capacity of change agents and key partners to pilot and implement pro-poor land tools.

Inability to sustain the multi-stakeholder partnership and platform engagement

GLTN and implementing partner to support the development of a strategy and its implementation. Also to build and strengthen existing platforms or multi-stakeholder committees.

Potential security issues or inaccessibility of project sites

Implementing partner to closely monitor security situation in government. Selection of project sites must consider this aspect.

 

Eligibility Criteria

Criteria

 Submission Details/ Documents Required

Legal Status

·     Certificate of registration/incorporation i.e.,

·     Proof of registration in Country of Origin.

·     Proof of registration of Country of operation

·     Proof of country operational presence

Organization profile and details

·     Clear organization profile and structure of the organization indicating:

    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

Financial Capacity

·     Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account

·     Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

Integrity and Governance

·     The organization should complete and submit a signed Partner Declaration Form (Form to be provided upon request)

·     Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Submission of Technical and Financial Proposal

A technical proposal should be submitted presenting a detailed discussion of land issues in the Uganda, existing policies and programmes related to the project, proposed methodology to address the issues, suggested project sites, description and justifications, key milestones, outputs, activities and timelines for delivery (10 pages max). A template is available as a guide is available upon request.

A budget proposal should accompany the technical proposal which include the proposed budget per output/activity per different expense class or budget categories and estimated cash and/or in-kind contribution from implementing partners. A template is available as a guide upon request.

 

Selection Criteria

Criteria

Submission Details/ Documents Required

Weight

1.   Technical capacity

 

40%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

·     List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).

·     Demonstrate how the experiences in past projects are relevant in the execution of the current proposal

·     References from past donors (if available)

 

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

·     CVs of key management staff, technical and non-technical staff that will be involved on the project

·     How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project? Will there be plans to recruit more technical staff? What would be the qualifications?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

·     Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

·     If applicable, name local partner organizations in the proposed project sites

 

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

·     Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

·     If applicable, provide plans to secure additional office facilities, vehicles and office equipment

 

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

·     Provide formal project monitoring policies and procedures

·     Provide a description on how the IP will monitor and document project activities

 

2.   Financial and administrative capacity

 

15%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

·     State the years of operation

·     Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

 

·     CVs of key finance and accounting staff

·     Description and key features and controls of the accounting system used

·     Organization structure/ Organogram

 

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis?

·     Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

·     Describe how to procure goods and services on a transparent and competitive basis

 

 

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

·     Describe anti-fraud controls and provide formal procedures

 

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

·     Describe nature and value of contribution (in-kind or cash)

·     Describe this in the budget proposal

 

3.   Financial Proposal

 

15%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

 

Budget Proposal

·     BOQ (if applicable)

·     Other supporting documents

 

4.   Technical Proposal

 

30%

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document

 

 

Cumulative score for ratios

 

100%

 

Expression of Interest must be delivered in electronic format no later than 12th March 2019 to Danilo Antonio at the following email address: danilo.antonio@un.org, with a copy to Simon Peter Mwesigye through the following e-mail address: simon.mwesigye@un.org. All related questions or clarifications must also be coursed through the same email addresses. Upon request to the same addresses, all related forms and templates will also be shared.

 

Disclaimer: Please note that this notice does not constitute a solicitation and UN‐Habitat reserves the right to change or cancel this project at any time in the process. Submitting a reply to an EOI does not guarantee that the submitting organization will be selected to carry out the implementation of the project

Call for Expressions of Interest for Cooperation Partners for Agreement of Cooperation Knowledge Sharing Facility: Building Knowledge for Sustainable Urban Mobility in Africa

Call for Expressions of Interest for Cooperation Partners for Agreement of Cooperation

Knowledge Sharing Facility:  Building Knowledge for Sustainable Urban Mobility in Africa

Date first published: 11 February 2019

Deadline for submissions of EoIs: 31 March 2019

 

  1. Introduction

The United Nations Human Settlements Programme (UN-Habitat) is the United Nations agency for human settlements and sustainable urban development. In line with the New Urban Agenda, among other things, UN-Habitat seeks to assist cities in improving access and mobility through improvements in public transport and in facilities for walking and cycling (Sustainable Urban Mobility). It does so by facilitating policy dialogue, through sharing good examples and by providing technical assistance for the development and implementation of field projects that demonstrate the principles of “Sustainable Mobility”. Emerging technologies are increasingly influencing how people travel in cities and how goods are moved from place to place. UN-Habitat also seeks to work in this area with a view to achieving improved accessibility for all, particularly the poor and vulnerable.   

Proposed Urban Mobility Knowledge Sharing Facility: University and UN-Habitat collaboration

To address the increasing mobility challenges in cities, UN-Habitat proposes to collaborate with universities, research and academic institutions. The aim of such collaboration is to identify key urban mobility challenges and develop and pilot-test solutions with a view to developing an evidence base for effective solutions for wider take-up and replication.  

This call for expressions of interest, invites universities, think-tanks and academic institutions to second student researchers at the masters or doctoral level to work alongside UN-Habitat’s urban mobility team on an agreed set of topics.  Working under the joint guidance of the university or research institution and UN-Habitat, such student researchers will identify research areas and develop proposals to undertake research and pilot-test new ideas to improve mobility and decrease emissions and pollution from transport.

Specifically, such collaboration will entail:

  • Identifying broad areas and specific topics for research;
  • Preparing research plans;
  • Developing Terms of Reference for Research Students;
  • Assigning research students to work alongside UN-Habitat’s staff (either in Nairobi or at the University);
  • Conducting joint review of research work with UN-Habitat;
  • Disseminating research findings;
  • Field test new ideas in the context of actual cities in collaboration with city officials and other stake-holders
  • Develop tool-kits and guides (following UN-Habitat standards)
  • Contributing to workshops, seminars and similar events    

The EOI should contain, but not be limited to the following:

  1. Overall Background of the university/ institution in the area of urban mobility;
  2. The number and details of research students that the university can dedicate for this collaboration
  • The period of deployment of such research students
  1. A short conceptual proposal on how the university views such a collaboration in taking forward its academic and research programme;
  2. The support/ contribution the organization is willing to make including, cash and in kind; (contribution in terms of scholarships for student researchers staff time, office space and equipment and other support in cash and in-kind should be expressed in monetary terms)
  3. Detailed breakdown of cost by component; ( items 1 through 4 outlined above)
  • Governance and organizational structure; experience and qualifications of key professional staff and infrastructure facilities of the organization;
  • Certified true copy of original Audited Account Statement for the last two years; and
  1. Annual report.

UN-Habitat Contribution

Upon selection UN-Habitat will enter into an Agreement of Cooperation with the selected entity. UN-Habitat will contribute to the tune of US$1,500-$2,000 per month for a period ranging from 6 -12 months to towards the cost of deploying one research student. In addition, UN-Habitat will provide office facilities

 

  1. Overall Timeframe

The work outlined in this EOI is scheduled to commence in April 2019 and completed by 31 March 2020.

Submission Requirements and Guidelines

Expression of Interest must be delivered in electronic format no later than 31 March 2019 to the e-mail address given below:

  1. Contact Information

Debashish Bhattacharjee

Lead, Urban Mobility

Urban Basic Services Branch

United Nations Human Settlements Programme

(UN-Habitat)

P.O. Box 30030, Nairobi, Kenya

Tel: 254-20-7625288; 7623668

Debashish.Bhattacharjee@unhabitat.org

 

  1. Other

Please note that this EOI notice does not constitute a solicitation. UN-Habitat reserves the right to change or cancel this requirement at any time in the Expressions of Interest/or solicitation process.

Submitting a reply to an EOI does not guarantee that a Cooperation Partner will be considered for receipt of the solicitation when issued and only Cooperation Partners who are deemed qualified by UN-Habitat upon completion of evaluation of submission, will receive the final solicitation document.

CALL FOR PROPOSAL: Supporting multi-stakeholder consultations on the draft DRC National Land Policy and establishment of a Land Information System in Inongo, Maindombe

Purpose of CFP: To support the development of a national land policy, establishment of a land information system in the Province of Maindombe and mechanisms for securing community land rights as part of the larger  Programme to Support Land Reform and Strengthen Capacity of Land Administration in the Democratic Republic of Congo.

Submission Start Date: 24 January 2019

Submission Deadline Date and time: 23 February 2019, 5 P.M. Nairobi Time

 

Project Key Information

  • Project Title: Programme to Support Land reform and Strengthen the Capacity of Land Administration in the Democratic Republic of Congo.
  • Location: DRC
  • Specific Location Site for this Call for Proposal: Kinshasa, Inongo (Maindombe)
  • Anticipated start date: 01 March 2019
  • Maximum proposed value in US$:450,000
  • Estimated duration of project in calendar months: Fifteen (15) months
  • Lead Organization Unit: Land and Global Land Tool Network Unit, ULLG Branch

 

Brief Background of the Project

The Global Land Tool Network, as facilitated by UN-Habitat, is an alliance of international, regional and national partners working together to “securing land and property rights for all” through the development of pro-poor and gender responsive land tools and approaches within the continuum of land rights framework. It supports the implementation of the Voluntary Guidelines on the Responsible Governance of Tenure of Land, Forests and Fisheries (VGGTs), the Framework and Guidelines for Land Policy in Africa, Sustainable Development Goals (SDGs) and the New Urban Agenda.

Since 2012, the Government of the Democratic Republic of Congo (DRC) launched a process of land reform with the support of UN-Habitat/GLTN and other technical and financial partners.  UN-Habitat/GLTN is implementing a Programme to “support land reform and strengthen the capacity of land administration in the Democratic Republic of Congo (2017-2020)’’ which aims at operationalizing CONAREF for the implementation and preparation of land reform with funds from the Central African Forest Initiate (CAFI)/ Fonds National REDD+ (FONAREDD). An expected outcome of the programme is to develop methodological guides to support communities and to strengthen land/forest registries, and to capitalize on lessons learned from pilot experiments. The programme will also support the development and validation in a participatory way of the DRC’s Land Policy which shall constitute the basis for a comprehensive adaptation of the current land law to new context in DRC.

The present call for proposal is part of the broader process of developing a national land policy in DRC and shall contribute to the development of models and mechanisms for securing community land rights in forest areas and vicinity, to inform policy options for the national land policy process in DRC.  The implementing partners is, therefore, expected to contribute to the process by initiating   dialogues, consultations; and to draw lessons from pilot experiences to inform the policy process. To reach those goals, the implementing partner shall support the strengthening of the capacity of land administration and change agents through the establishment of Land information system (LIS) that contributes to tenure security improvement and natural resource governance particularly for rural communities in forest context in the MaindombeProvince (Inongo) and to support the development of fit-for-purpose land administration strategy and related methodological guides.

The LIS entails the establishment of a cadaster or local registry documenting land rights and the use of identified lands. it is important that all land tenure systems are recognized in this process, primarily informal and customary rights which the LIS may contribute to secure. LIS is also important in the REDD+ process as it could support a sustainable forest management by linking/matching communities’ land rights and their rights under forest law.

 

Main Outputs and Activities

In close collaboration with UN-Habitat (regional and country offices), Land and Global Land Tool Network Unit, government and provincial authorities, and other land stakeholdersthe Implementing Partner will be undertaking the following key interventions and activities as follows:

On Support to Land Policy Development:

  • To support finalization of the draft land policy document,
  • To develop a multi – stakeholders’ consultation strategy on the draft land policy and organize provincial workshops and meetings particularly in the west and central regions of DRC, and
  • To develop and implement advocacy, policy dialogues, communications, awareness building strategy around the land reform process towards the adoption of the national land policy.

 

Main Expected Result: To ensure ownership of the land policy processes and outcomes by various stakeholders including at the local level through the implementation of a comprehensive and inclusive consultation strategy.

On Land Administration and Land Information System:

  • To forge partnerships and agreements with provincial government, land administration offices and key partners in implementing the Land Information System (LIS) and other related key interventions;
  • To design, establish and implement a functional Land Information System in Inongo including support to procurement of LIS equipment and furniture and capacity development initiatives for various stakeholders;
  • To come up with a land tenure assessment in Maindombe province and to develop a fit-for-purpose land administration strategy towards securing land rights for all and effective land governance; and
  • To document the processes and produce guides and related manuals to inform future similar work.

Expected Result: A fit-for-purpose and sustainable LIS and effective land administration to provide data, improve service delivery and improve access to tenure security for communities based on genuine collaboration and participation between land administration institutions, communities and local authorities.

 

On Provision of Land Tenure Security:

  • To plan and implement pro-poo, fit-for-purpose and gender-sensitive land tools to improve individual and communal land tenure security for small holder farmers, local communities and Indigenous Peoples in Inongo;
  • To ensure tenure security for at least two (2) communities in Inongo through the development, refinement and implementation of tools, inclusive consultations and coordination with stakeholders, process documentation and the development of methodological guides;
  • To develop and implement capacity development plan for land administration agents and communities and other key stakeholders (private sector, CSO, traditional chiefs, etc.) on pro-poor, fit-for-purpose and gender sensitive land tools to improve tenure security of smallholder farmers, Indigenous Peoples and vulnerable communities and document and disseminate good practices; and
  • To provide training programmes to land administration staff members, a critical number of change agents and relevant actors on the use and application of land tools towards land tenure security in connection with other natural resources, including forest, at community level.

Expected result: Community members in selected areas have access to appropriate mechanisms to secure land rights.

 

On Overall Programme Management and Coordination:

  • To prepare a detailed inception report in consultations with project stakeholders.
  • To develop baseline research work in target areas and end-of-project assessment.
  • To develop and implement monitoring, documentation and evaluation plan
  • To prepare progress and monitoring reports including audit and financial reports.
  • To develop and implement a communications strategy and risk management plan.
  • To undertake site inspection, prepare engineering design and lay-out for the proposed building of the office for the land administration in Inongo.
  • To analyze, document and disseminate the experience, good practices and lessons learned.

Expected result: Efficient and effective project management and coordination.

 

Risk Analysis

The following potential risks may occur, so the suggested mitigation factors need to be considered. Constant monitoring is also essential.

Risk AssessmentMitigating Factors
Inadequate commitment by government authorities at various levels, and key local partners and communitiesSensitization process and dialogues with government authorities, local partners and communities.
Inadequate interest and/or capacity of partners and key stakeholders to adopt the national land policy and alternative land administration and information tools and approachesUN-Habitat, GLTN and implementing partner to build awareness, knowledge and capacity of change agents and key partners to adopt the national land policy and alternative land administration land administration and information tools and approaches.
Inability to sustain the multi-stakeholder partnership and platform engagementUN-Habitat, GLTN and implementing partner to support the development of a strategy and its implementation. Also, to build and strengthen existing platforms or multi-stakeholder committees.
Potential security issues or inaccessibility of project sitesImplementing partner to closely monitor security situation in the country particularly in project site.
 Political instability that might delay or hamper the smooth implementation of the Project.UN-Habitat, GLTN and Implementing partner to closely monitor political situation in the country.

 

Eligibility Criteria

CriteriaSubmission Details/ Documents Required
Legal Status

·         Certificate of registration/incorporation i.e.

    •  Proof of registration in Country of Origin.
    •  Proof of registration of Country of operation
    • Proof of country operational presence
Organization profile and details

·          Clear organization profile and structure of the organization indicating:

·         Organization’s vision, mission and objectives

·         Management structure

·         Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document

·         Proof of membership to professional associations if any.

Financial Capacity·         Audited company financial statements (balance sheet and income statement) and auditors report for the last two years
Exclusive bank account·         The organization willing and able to have a separate bank account for the funds provided by UN-Habitat
Integrity and Governance

·         The organization should complete and submit a signed Partner Declaration Form (Form to be provided upon request).

·          Provide information about the structure or the organizations (HR, Organogram)

·          Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Submission of Technical and Financial Proposal

A technical proposal should be submitted presenting:

  • An overview of land issues in DRC, especially critical land issues in the selected sites, existing policies and weaknesses;
  • proposed methodology to address the issues in suggested project sites,
  • description and justifications of the proposed interventions based on the requirements,
  • key milestones, outputs, activities and timelines for delivery (10 pages max).
  • A list of project already implemented and related evaluation

A template is available as a guide upon request.

A budget proposal should accompany the technical proposal which include the proposed budget per output/activity per different expense class or budget categories and estimated cash and/or in-kind contribution from implementing partners. A template is available as a guide upon request.

 

Selection Criteria

Criteria Submission Details/ Documents RequiredWeight
1.   Technical capacity 40%

1.1. Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

·          List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).

·          Demonstrate how the experiences in past projects are relevant in the execution of the current proposal

References from past donors (if available)

 

1.2. Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

·          CVs of key management staff, technical and non-technical staff that will be involved on the project

·         How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project? Will there be plans to recruit more technical staff? What would be the qualifications?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Can it impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

·         Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

If applicable, name local partner organizations in the proposed project sites

 
1.4. Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

·         Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

If applicable, provide plans to secure additional office facilities, vehicles and office equipment

 
2.   Financial and administrative capacity 

 

15%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

·         State the years of operation

·         Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

·         CVs of key finance and accounting staff

·         Description and key features and controls of the accounting system used

·         Organization structure/ Organogram

 
2.3. Does the organization have the capacity to procure goods and services on a transparent and competitive basis?

·          Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

·         Describe how to procure goods and services on a transparent and competitive basis

 

 
2.4. Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?·         Describe anti-fraud controls and provide formal procedures 
2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

·         Describe nature and value of contribution (in-kind or cash)

·         Describe this in the budget proposal

 
3.   Financial Proposal 15%

 

.1. Is the budget for each component of the activity to be performed by the Implementing Partner?

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

Budget Proposal

·          Bill of quantities (BOQ) (if applicable)

·         Other supporting documents

 

 

 

4.   Technical Proposal 30%
4.1. The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document

 

 
Cumulative score for ratios 100%

 

Expression of Interest must be delivered in electronic format no later than 11 February 2019, 5 P.M. Nairobi Time to Mr. Danilo Antonio at the following email  address: danilo.antonio@un.org; copying  Mr. Oumar Sylla: oumar.sylla@un.org. All related questions or clarifications must also be coursed through this email address. Upon request to this email address, all related forms and templates will also be shared.

Disclaimer: Please note that this notice does not constitute a solicitation and UN‐Habitat reserves the right to change or cancel this project at any time in the process. Submitting a reply to an EOI does not guarantee that the submitting organization will be selected to carry out the implementation of the project.

 

Notes:

  • Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
  • The Technical Proposal and accompanying documents must be received in accordance with instructions provided. Technical Proposal submitted to a different email address other than the specified one will not be considered.
  • Technical Proposal from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  • Technical Proposal received after the above deadline will not be considered
  • Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  • Technical Proposal from applicants failing to provide the requested information will be disregarded.
  • This Technical Proposal does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  • All prices must be in USD

UN-Habitat ROAP Call for Proposal for Mongolia FRUGA – Organization of project workshops

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The United Nations Human Settlements Programme (UN-Habitat) Regional Office for Asia and the Pacific (ROAP) hereby solicits your proposal for the above subject, in accordance with this document and annexes attached.

This Call for Proposal (CFP) consists of this document and the following annexes:

  1. CFP Instructions and Guidelines
  2. Technical Proposal Template
  3. Budget Proposal Template
  4. Partner Declaration Form
  5. Sample Agreement of Cooperation / Small-scale Agreement of Cooperation

A complete set of Technical and Budget Proposals, Signed Partner Declaration Form, including all the required documents listed in the CFP Instructions and Guidelines must be received by UN-Habitat ROAP no later than 3 February 2019 to the following address via mail or email:

UN-Habitat Regional Office for Asia and the Pacific
ACROS Fukuoka, 8th Floor
1-1-1 Tenjin Chuo-ku, Fukuoka 810-0001 Japan
Email: habitat.fukuoka@un.org
Please indicate the CFP Ref. No. above in your email subject.

Proposals must be submitted in English language and UN-Habitat reserves the right to reject any proposals which are not received by UN-Habitat ROAP by the above-stated deadline.

UN-Habitat will enter into an Agreement of Cooperation (AOC) with the selected Implementing Partner, a sample of which is attached for your reference.

For queries on this CFP, please contact Mr. Laxman Perera, Human Settlements Officer,
Email: laxman.perera@un.org.

Download all templates and forms from here

CALL FOR PROPOSALS INSTRUCTIONS AND GUIDELINES

The purpose of the Call for Expression of Interest is to solicit interest from existing or prospective Implementing Partners that wish to participate in UN-Habitat operation and contribute complementary resources (human resources, knowledge, funds, in-kind contributions, supplies and/or equipment) to achieving common objectives as outlined below and subsequently agreed in an Agreement of Cooperation

Call for Proposal for Flood Resilience in Ulaanbaatar Ger-Areas (FRUGA) – Climate Change Adaptation through community-driven small-scale protective and basic services intervention – Organization of project workshops in Ulaanbaatar, Mongolia
Size of grant: $12,000

Purpose of CFP:
The main objective of is to facilitate and organize one project inception workshop in Ulaanbaatar and three planning workshops at District/Khoroo levels during February-March 2019 for the FRUGA project being implemented by UN-Habitat.
Submission Start Date: 21 Jan 2019, Monday
Submission Deadline Date and time: 3 February 2019, Sunday, 2359hrs, Japan time (GMT+9)

Project Key Information
• UN-Habitat Project title : Flood Resilience in Ulaanbaatar Ger-Areas (FRUGA) – Climate Change Adaptation through community-driven small-scale protective and basic services interventions
• Locations
o Town/City: Ulaanbaatar
o Country: Mongolia
• Anticipated start date: February 2019
• Estimated duration of project in calendar months: 36
• Maximum proposed value in US$: 4,495,235
• Lead Organization Unit: UN-Habitat

Brief Background of the Project
Organizational Setting
The United Nations Human Settlements Programme, UN-Habitat, is the United Nations agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable communities, towns and cities with the goal of providing adequate shelter for all. By working at all levels and with all relevant stakeholders and partners, UN-Habitat contributes to linking policy development and capacity-building activities with a view to promoting cohesive and mutually reinforcing social, economic and environmental policies and programmes in human settlements in conformity with international practices and covenants.

UN-Habitat has been collaborating with the Government of Mongolia, the Ministry of Construction and urban Development (MCUD) and the Municipality of Ulaanbaatar (MUB) on strategies and demonstration projects for slum upgrading, and human settlements development since 2005. The agency assisted the municipality in formulating a community-based ger-area upgrading strategy, developing action plans and demonstrated a community-led approach to ger-area upgrading in five ger-areas in Ulaanbaatar city with support from Japan. More recently UN-Habitat been involved as a key partner on community engagement through the People’s Process for the Urban Services and Ger Area Development and Investment Programme as well as the Affordable Housing and Urban Renewal Programme of the Government of Mongolia, implemented with support from the Asian Development Bank.

Project Overview
In September 2018 UN-Habitat signed an agreement with the Adaptation Fund for Climate Change to implement the project on Flood Resilience in Ulaanbaatar Ger-Areas (FRUGA) – Climate Change Adaptation through community-driven small-scale protective and basic services interventions – in the seven most-vulnerable and high-risk ger-areas of Ulaanbaatar Mongolia.

The seven target Ger communities in Ulaanbaatar are characterized by a high exposure to multiple climate hazards ranging from wind and dust storms, air pollution, and particularly by floods – cited as the main climate issue that required addressing by the communities – during the rapid needs assessment. Climate sensitivity is underpinned by rapid urbanization and population growth, leading to people residing in high-risk areas, in unsanitary conditions engaging in unhygienic behaviour, which exacerbates public health risks. Underlying vulnerabilities are poverty, limited social ties, limited access to basic services, gender inequalities and environmental degradation. Moreover, the adaptive capacities at household, community and governance level are barriers for change as is the very limited knowledge and awareness of risks and their own vulnerability.

Main Objective
The main objective of the project is to enhance the climate change resilience of the seven most vulnerable Ger khoroo settlements focusing on flooding1 in Ulaanbaatar City by:

  1. Improving the knowledge on flood hazard and risk exposure and vulnerability for these areas
  2. Improving the resilience and adaptive capacity of the Ger settlements through a Community-Based approach (i.e. building social cohesion per Khoroo)
  3. Increasing resilience ger area physical infrastructure and services, supported by enhanced capacities of responsible district level and khoroo authorities.
  4. Strengthened institutional capacity to reduce risks and capture and replicate lessons and good practices

Specific objectives
The main component of the project will be the provision of flood resilient physical infrastructure and services, building on the priorities as communicated by the Ulaanbaatar city authorities and Khoroo communities and evidence made available and supplemented with hazard and risk mapping and land use planning and delivered within the framework of enhanced capacities and awareness for resilience and risk reduction at Ger-district and community level.

Main activities and outputs
Implementing Partner’s Responsibilities

The Implementing Partner will be undertaking main activities as follows (but not limited to):
A. Organize the Project Inception Workshop for 100 participants at the national level inviting relevant national and local government officials and representations of non-governmental and CBOs, academia and research organizations and private sector as required including:

  • the preparation of the workshop (preparation of invitations to participants and speakers, dissemination of the invitations, arrangement of logistics like renting of conference and workshops facilities, translation facilities, lunch services etc.)
  • the execution of the workshop including overall coordination and facilitation, registration, distribution of workshop material, etc.

B. Organize three Planning Workshops at District/Khoroo level for 100 participants each in three target districts including:

  • the preparation of the workshop (preparation of invitations to participants and speakers, dissemination of the invitations, arrangement of logistics: renting of conference and workshops facilities, translation facilities, lunch services etc.)
  • the execution of the workshop including overall coordination and facilitation, registration, distribution of workshop material etc.

Responsibilities of UN-Habitat
a. Prepare Workshop agenda for each workshop
b. Prepare list of potential participants and speakers
c. Prepare and present with key presentations and speeches as mentioned in each workshop schedule
d. Facilitation and assist in organization workshop and preparation of the report
e. Provide technical guidance and support on thematic areas for the workshops

Deliverables
The Implementing Partner will be required to submit workshops proceeding reports and expenditure report in English within one week after each workshop.

Time framework
The workshops are envisaged to take place in Ulaanbaatar during February – March 2019.

Risk Analysis
Activities of the project fall into low risk category. Any natural disaster or extreme weather conditions may lead to change of dates/timelines.

Eligibility Criteria

CriteriaSubmission Details/ Documents Required
Legal Status• Certificate of registration/incorporation i.e.,
• Proof of registration in Country of Origin.
• Proof of registration of Country of operation
• Proof of country operational presence
Organization profile and details• Clear organization profile and structure of the organization indicating :
o Organization’s vision, mission and objectives
o Management structure
o Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
o Proof of membership to professional associations if any.
Financial Capacity• Audited company financial statements (balance sheet and income statement) and auditors report for the last two years
Exclusive bank account• Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?
Integrity and Governance• The organization should complete and submit a signed Partner Declaration Form (template attached)
• Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

Selection Criteria
 

CriteriaSubmission Details/ Documents Required

1. Technical capacity

 
1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?
Has it managed in the past projects of similar technical complexities and financial size?
Is the project linked with the core business of the IP?
• List of similar projects executed in the last 5 years (value, location, donors, nature of projects, execution stage – completed or ongoing). • Demonstrate how the experiences in past projects are relevant in the execution of the current proposal • References from past donors
1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?
What is the staff size, type, qualification and education background?
• CVs of key management staff, technical and non-technical staff that will be involved on the project • How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?
1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?
Does it have the ability to impact on the targeted population and on the issues?
Does it have strong presence in the field and for how long?
Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?
• Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.
1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?• Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.
1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)• Provide formal project monitoring policies and procedures

2. Financial and administrative capacity

 
2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?• State the years of operation • Financial statements for the last 2 years
2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?
Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?
Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)
• CVs of key finance and accounting staff • Description and key features and controls of the accounting system used • Organization structure/ Organogram
2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff• Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.
2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?• Describe anti-fraud controls and provide formal procedures
2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.• Describe nature and value of contribution (in-kind or cash)

3. Financial Proposal

 
3.1 Is the budget for each component of the activity to be performed by the Implementing Partner
(i) cost-effective ( i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)
(ii) justifiable/well supported and
(iii) accurate and complete
Budget Proposal <template provided>
• BOQ (if applicable)
• Other supporting documents
4. Technical Proposal 
4.1 The technical proposal is sound and responds adequately to the specifications and requirements?Technical Proposal document <template provided>

Cumulative score for ratios

 

 

Notes:

1. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).

2. The Proposals consisting of Technical and Budget Proposal and accompanying documents must be received in accordance with instructions provided. The submitted to a different email address will not be considered.

3. The Proposals from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.

4. The Proposals received after the above deadline will not be considered

5. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management Policy and Standard Operating Procedures.

6. The Proposals from applicants failing to provide the requested information will be disregarded.

7. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all proposals without incurring any obligation to inform the affected applicant(s) of the grounds.

8. All prices must be in USD

CALL FOR PROPOSAL: Supporting land reforms in the Democratic Republic of Congo (DRC) through the development of a national land policy, establishment of a Land Information System (LIS) and mechanisms for securing community land rights in selected areas

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Purpose of CFP: To support the development of a national land policy, establishment of a land information system in the province of Ituri and mechanisms for securing community land rights as part of the larger ‘Programme to Support Land Reform and Strengthen Capacity of Land Administration in the Democratic Republic of Congo’.

Submission Start Date: 23 November 2018

Submission Deadline Date and time: 06 December 2018, 5 P.M. Nairobi Time

Project Key Information

  • Project Title: Programme to Support Land reform and Strengthen the Capacity of Land Administration in the Democratic Republic of Congo.
  • Location: DRC
  • Specific Location Site for this Call for Proposal
  • Kinshasa, Mambasa (Ituri)
  • Anticipated start date: 02 January 2019
  • Maximum proposed value in US$: 450.000
  • Estimated duration of project in calendar months: Fifteen (15) months
  • Lead Organization Unit: Land and Global Land Tool Network Unit, ULLG Branch

 

Brief Background of the Project

The Global Land Tool Network, as facilitated by UN-Habitat, is an alliance of international, regional and national partners working together to “securing land and property rights for all” through the development of pro-poor and gender responsive land tools and approaches within the continuum of land rights framework. It supports the implementation of the Voluntary Guidelines on the Responsible Governance of Tenure of Land, Forests and Fisheries (VGGTs), the Framework and Guidelines for Land Policy in Africa, Sustainable Development Goals (SDGs) and the New Urban Agenda.

Since 2012, the Government of the Democratic Republic of Congo (DRC) launched a process of land reform with the support of UN-Habitat/GLTN and other technical and financial partners.  UN-Habitat/GLTN is implementing a Programme to “support land reform and strengthen the capacity of land administration in the Democratic Republic of Congo (2017-2020)’’ which aims at operationalizing CONAREF for the implementation and preparation of land reform with funds from the Central African Forest Initiate (CAFI)/ Fonds National REDD+ (FONAREDD). An expected outcome of the programme is to develop methodological guides to support communities and to strengthen land/forest registries, and to capitalize on lessons learned from pilot experiments. The programme will also support the development and validation in a participatory way of the DRC’s Land Policy which shall constitute the basis for a comprehensive adaptation of the current land law to new context in DRC.

The present call for proposal is part of the broader process of development of national land policy in DRC. And shall contribute to the development of models and mechanisms for securing community land rights in forest areas and vicinity, to inform policy options for the national land policy process in DRC.  The implementing partners is, therefore, expected to contribute to the process by initiating   dialogues, consultations; and to draw lessons from particular pilot experiences to inform the policy process. To reach those goals the implementing partners shall support the strengthening of the capacity of land administration and change agents through the establishment of land information system (LIS) that contributes to tenure security improvement and natural resource governance particularly for rural communities in forest context in the Ituri Province (Terrioire de Mambasa).

The LIS entails the establishment of a cadaster or local registry documenting land rights and the use of identified lands. it is important that all land tenure systems are recognized in this process, primarily informal and customary rights which the LIS may contribute to secure. LIS is also important in the REDD+ process as it could support a sustainable forest management by linking/matching communities’ land rights and their rights under forest law.

 

Main Outputs and Activities

In close collaboration with UN-Habitat (regional and country offices), Land and Global Land Tool Network Unit, government and provincial authorities, and other land stakeholders, the Implementing Partner will be undertaking the following key interventions and activities as follows:

 

On Land Policy Development:

  • To support the validation process of the draft land policy by developing and implementing a plan or strategy for multi-stakeholder workshops, consultations and dialogues, including civil society organizations.
  • To mobilize various national experts to support the land policy development, validation, related communications, capacity development and consultations.
  • To develop and implement a capacity development strategy for various target stakeholders: land administration, public institutions, community leaders and civil society organizations, involved in the implementation of the pilot project in selected areas.
  • To develop and implement advocacy, communications, awareness building strategy around the land reform process towards validation and adoption of the national land policy;
  • Document and share best practices from field cases in the course of the development of the land policy around some critical land related issues such land conflict mediation, local mechanisms for providing tenure security, community based land management.
  • To initiate consultations, learning exchanges and related events to improve knowledge and awareness on issues and measures for improving coordination and partnership among key stakeholders at community level including land administration, local actors and relevant stakeholders.

 

Main Expected Result: To ensure ownership of the land policy processes and outcomes by various stakeholders including at the local level through the implementation of a comprehensive and inclusive consultation strategy.

 

On Land Administration and Land Information:

  • To establish partnerships and agreements with provincial government, land administration offices and key partners for a joint implementing of the Land information system (LIS).
  • To design, operationalize and implement a fit-for-purpose Land Information System in ‘’Territoire de Mambasa’’ with effective collaboration with government, traditional authorities and other relevant land stakeholders and institutions. The LIS should be managed by the land administration services, and will document community land rights, individual and collective, and the use of the identified lands.
  • To design and implement a capacity development plan for the land administration, communities and local authorities for the operationalization and implementation of the Land Information System to be established.
  • To procure satellite imagery for use in the project implementation area to support data collection on the community land use planning and for use for the LIS establishment.
  • Documentation of the process to inform future similar work (methodological guide).

 

Expected Result: A fit-for-purpose and sustainable LIS to provide data and improve access to tenure security for communities based on genuine collaboration and participation between land administration institutions, communities and local authorities.

 

On Provision of Land Tenure Security

  • To plan and implement pro-poo, fit-for-purpose and gender-sensitive land tools to improve individual and communal land tenure security for small holder farmers, local communities and Indigenous Peoples in Inongo.
  • To develop and implement a plan, in partnership with provincial government, land administration, traditional chiefs and relevant stakeholders, to use land information system towards securing land rights for small holder farmers, local communities and indigenous people.
  • To develop and implement capacity development plan for land administration agents and communities and other key stakeholders (private sector, CSO, traditional chiefs, etc.) on pro-poor, fit-for-purpose and gender sensitive land tools to improve tenure security of smallholder farmers, Indigenous Peoples and vulnerable communities and document and disseminate good practices.
  • To provide training programmes to land administration staff members, a critical number of change agents and relevant actors on the use and application of land tools towards land tenure security in connection with other natural resources, including forest, at community level.
  • To conduct a research study on the link between land tenure security and REDD+, including forest management.

Expected result: Community members in selected areas have access to appropriate mechanisms to secure land rights.

 

On Overall Programme Management and Coordination:

  • To prepare a detailed inception report in consultations with project stakeholders.
  • To develop baseline research work in target areas and end-of-project assessment.
  • To develop and implement monitoring, documentation and evaluation plan
  • To prepare progress and monitoring reports including audit and financial reports.
  • To develop and implement a communications strategy and risk management plan.
  • To undertake site inspection, prepare engineering design and lay-out for the proposed building of the office for the land administration in Mambasa.
  • To analyze, document and disseminate the experience, good practices and lessons learned.

 

Risk Analysis

The following potential risks may occur, so the suggested mitigation factors need to be considered. Constant monitoring is also essential. 

Risk Assessment

Mitigating Factors

Inadequate commitment by government authorities at various levels, and key local partners and communities

Sensitization process and dialogues with government authorities, local partners and communities.

Inadequate interest and/or capacity of partners and key stakeholders to adopt the national land policy and alternative land administration and information tools and approaches

UN-Habitat, GLTN and implementing partner to build awareness, knowledge and capacity of change agents and key partners to adopt the national land policy and alternative land administration land administration and information tools and approaches.

Inability to sustain the multi-stakeholder partnership and platform engagement

UN-Habitat, GLTN and implementing partner to support the development of a strategy and its implementation. Also to build and strengthen existing platforms or multi-stakeholder committees.

Potential security issues or inaccessibility of project sites

Implementing partner to closely monitor security situation in the country particularly in project site.

 Political instability that might delay or hamper the smooth implementation of the Project.

UN-Habitat, GLTN and Implementing partner to closely monitor political situation in the country.

 

Eligibility Criteria

Criteria

Submission Details/ Documents Required

Legal Status

·      Certificate of registration/incorporation i.e.,

·      Proof of registration in Country of Origin.

·      Proof of registration of Country of operation

·      Proof of country operational presence

Organization profile and details

·      Clear organization profile and structure of the organization indicating:

    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

Financial Capacity

·      Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account

·       the organization willing and able to have a separate bank account for the funds provided by UN-Habitat

Integrity and Governance

·      The organization should complete and submit a signed Partner Declaration Form (Form to be provided upon request).

·      Provide information about the structure or the organizations (HR, Organogram)

·      Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Submission of Technical and Financial Proposal

A technical proposal should be submitted presenting:

  • An overview of land issues in DRC, especially critical land issues in the selected sites, existing policies and weaknesses;
  • proposed methodology to address the issues in suggested project sites,
  • description and justifications of the proposed interventions based on the requirements,
  • key milestones, outputs, activities and timelines for delivery (10 pages max).
  • A list of project already implemented and related evaluation

A template is available as a guide upon request.

A budget proposal should accompany the technical proposal which include the proposed budget per output/activity per different expense class or budget categories and estimated cash and/or in-kind contribution from implementing partners. A template is available as a guide upon request.

 

Selection Criteria

Criteria

 Submission Details/ Documents Required

Weight

1.   Technical capacity

 

40%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

·      List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).

·      Demonstrate how the experiences in past projects are relevant in the execution of the current proposal

·      References from past donors (if available)

 

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

·      CVs of key management staff, technical and non-technical staff that will be involved on the project

·      How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project? Will there be plans to recruit more technical staff? What would be the qualifications?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Can it impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

·      Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

·      If applicable, name local partner organizations in the proposed project sites

 

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

·      Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

·      If applicable, provide plans to secure additional office facilities, vehicles and office equipment

 

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

·      Provide formal project monitoring policies and procedures

·      Provide a description on how the IP will monitor and document project activities

 

 

2.   Financial and administrative capacity

 

 

15%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

·      State the years of operation

·      Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

 

·      CVs of key finance and accounting staff

·      Description and key features and controls of the accounting system used

·      Organization structure/ Organogram

 

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis?

·      Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

·      Describe how to procure goods and services on a transparent and competitive basis

 

 

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

·      Describe anti-fraud controls and provide formal procedures

 

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

·      Describe nature and value of contribution (in-kind or cash)

·      Describe this in the budget proposal

 

 

3.   Financial Proposal

 

 

15%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

 

Budget Proposal

·      Bill of quantities (BOQ) (if applicable)

·      Other supporting documents

 

 

4.   Technical Proposal

 

 

30%

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document

 

 

Cumulative score for ratios

 

100%

 

Expression of Interest must be delivered in electronic format no later than 06 December 2018 to Danilo Antonio at the following email address: danilo.antonio@un.org copying oumar.sylla@un.org. All related questions or clarifications must also be coursed through this email address. Upon request to this email address, all related forms and templates will also be shared.

Disclaimer: Please note that this notice does not constitute a solicitation and UN‐Habitat reserves the right to change or cancel this project at any time in the process. Submitting a reply to an EOI does not guarantee that the submitting organization will be selected to carry out the implementation of the project.

 

Notes:

  • Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
  • The Technical Proposal and accompanying documents must be received in accordance with instructions provided. Technical Proposal submitted to a different email address other than the specified one will not be considered.
  • Technical Proposal from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  • Technical Proposal received after the above deadline will not be considered
  • Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  • Technical Proposal from applicants failing to provide the requested information will be disregarded.
  • This Technical Proposal does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  • All prices must be in USD

CALL FOR PROPOSALS: Community mobilization for the development of participatory neighborhood plans and set up and implementation of community managed funds in the framework of the Participatory Slum Upgrading Programme (SUP III) in Cabo Verde

Submission Start Date: 20 NOVEMBER 2018

Submission Deadline Date and time: 28th DECEMBER 2018. 17.00 p.m. Nairobi time.

Purpose of CFP: The assignment aims at working collaboratively with an institution that has experience in community mobilization and sensitization in urban areas in Cabo Verde in Praia, Sal Rei, Mindelo and Espargos. The institution will also support in the management of community managed funds so experience in this area will be appreciated. Submissions from institutions only able to perform the activities in one city instead of in all of the cities will be also taken into consideration.

Project Key Information

  • UN-Habitat Project title: PARTICIPATORY SLUM UPGRADING PHASE III
  • Locations
    • Town/City: PRAIA (Ilha de Santiago), SAL REI (ilha de Boa Vista), MINDELO (Ilha de San Vicente) and ESPARGOS (Ilha de Sal).
    • Country: CABO VERDE
  • Anticipated start date: 10 DECEMBER 2018
  • Estimated duration of project in calendar months:6 MONTHS
  • Maximum proposed value in US$:
  • Lead Organization Unit: HSUB

Brief Background of the Project:

The Participatory Slum Upgrading Programme (PSUP) is a joint effort of the African, Caribbean and Pacific (ACP) Group of States, the European Commission (EC) and UN-Habitat. Since 2008 and through its different phases PSUP I, II and III, the programme has reached out to 35 ACP countries and 160 cities and has provided the necessary enabling framework for improving the lives of at least 4 million slum dwellers. PSUP’s specific objectives are (i) to strengthen global partnerships and policy dialogue for participatory slum upgrading and prevention in 79 Africa, Caribbean and Pacific group of States (ACP) countries and (ii) to improve knowledge and capacities for participatory slum upgrading and prevention and slum dwellers conditions in 40 ACP countries.

The PSUP has been implemented in Cabo Verde since 2008. To ensure the institutionalization of the approach a Country Team, coordinating mechanism for the implementation including representative’s form all relevant stakeholders have been stablished and monitors the implementation of the project at national level.

In its first phase (2008-2012) it led to the development of the urban profiles of all the cities in Cabo Verde and in the phase II (2012-2016) to the development of situational analysis, city-wide slum upgrading and resource mobilization strategies in 3 cities. In this second phase, priority interventions were also identified at neighborhood level to localize the actions identified in the strategies.

The PSUP III (2017/2021) in Cabo Verde – jointly funded by the Ministry of Infrastructures and territorial management (MIOTH) and the PSUP through EC funds- includes (i) the development of a communication and advocacy campaign ensuring the visibility of the slum situation in the country and aiming at the engagement of private sector partners, (ii) the development of a implementation guide for the National Urban Policy including the issue of slum upgrading, (iii) the review of City-Wide Slum Upgrading Strategies (CWSUS) in Praia (Santiago Island), Santa Cruz (Santiago Island) and Espargos (Sal Island) and the development of strategies in two new cities, Sal Rei (Boa Vista Island) and Mindelo (São Vicente Island) and (iv) the integration of financing strategies in order to implement the actions within these strategies. The implementation of the PSUP will also include the (v) participatory neighborhood planning activities, (vi) the implementation of community managed projects and funds (CMF) in these selected neighborhoods and (vii) of transformative priority interventions aligned to what was identified in the CWSUS strategies.

The Annex 1: Project document for the PSUP III in Cabo Verde describes the general project set up in Cabo Verde for the implementation of the PSUP in which the activities of this call for proposals will be integrated.

The table below summarizes the activities to be implemented in the indicated cities, highlighting in color the activities where community mobilization and sensitization activities are needed. These activities for the mobilization of the community are the scope of this call for proposals.

  

Activity 2.1

Activity 2.2

Activity 2.3

Activities 3.1 and 3.2

Activity 3.3

City and Neighborhood

CWSUS

Financing strategies

Participatory neighborhood planning

Community managed funds and projects

Budget to be managed and channeled to the communities for implementation of CMF (aprox.in USD)

Transformative project implementation

Praia

Água Funda

Review

Development

PSUP

PSUP

92,500.00

PSUP

Pedra Badejo

Bela Vista

Review

Development

(By the PRRA)

Espargos

Alto Santa Cruz

Review

Development

 

PSUP

16,500.00

Sal Rei

Boa Esperança

Development

Development

PSUP

PSUP

40,000.00

PSUP

Mindelo

TBD

Development

Development

PSUP

PSUP

40,000.00

(By the PRRA)

Main activities and outputs

The Implementing Partner (IP) will be undertaking the main activities as follows (but not limited to):

  • Activity 2.3. Participatory planning:

2.3.1. Awareness raising and community awareness for the participatory planning process

2.3.2. Household enumeration and socio-economic surveys of PSUP target Slum dwellers

2.3.3 Engagement of the communities in the Participatory Settlement planning and design process

2.3.4 Engagement of communities in the approval process of the Planning

  • Activity 3.1. Identification and implementation of Community Managed Funds

3.1.1. Establishment of Community Representation and PSUP Community Development Committees to ensure influential Community Participation

3.1.2. Monitoring of the implementation of the Community Managed Funds including disbursement of funds to community groups

  • Activity 3.2. Mechanism for the administration of Community Managed Funds

3.2.1 Establishment of the PSUP Community Projects Fund

3.2.2 Review proposals for community-managed projects to increase impact and ensure project sustainability

The IP will be responsible of the implementation of the activities mentioned above and will do so, according to the methodologies established by the PSUP. Guides on these methodologies will be provided to the Implementing Partner. Activities need to be coordinated with the UN-Habitat team in Cabo Verde and the MIOTH and Municipal governments of the selected Cities in charge of the implementation of complementary tasks in each of the activities.

The Annex 2: Implementation schedule for the activities with community mobilization provides a suggested calendar for the implementation of these activities to be adapted to the implementation of the other complementary activities by UN-Habitat in Cabo Verde in collaboration with the MIOTH and the municipalities of the targeted cities.

Risk Analysis:

(State the risks associated with this project and the mitigation factors)

Risk

Mitigation factor

Timely delivery and coordination with other complementary activities

Work plan and regular coordination meetings with UN-Habitat team on the ground

Alignment with PSUP methodology

Guides on the methodology will be provided to the Implementing partner

Ensuring the institutionalization of the approach

Close collaboration with technical staff and decision makers from Municipalities during the implementation of the activities.

Difficulties in coordinating the activities in 4 different cities

Geographic presence of the IP in several of these 4 cities will be considered an asset.

 
Eligibility Criteria:

Criteria

Submission Details/ Documents Required

Legal Status

·      Certificate of registration/incorporation i.e.,

·      Proof of registration in Country of Origin.

·      Proof of registration of Country of operation

·      Proof of country operational presence

Organization profile and details

·      Clear organization profile and structure of the organization indicating:

    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

Financial Capacity

·      Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account

·      Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

Integrity and Governance

·      The organization should complete and submit a signed Partner Declaration Form (CTRL-Click)

·      Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Submission:

Please send the documentation for the call for proposals to ana.cubilloarias@un.org copying janice.silva@cv.jo.un.org before December 5th 2018, at 17h Nairobi time.

 

Selection Criteria:

Criteria

Submission Details/ Documents Required

Weighting

1.   Technical capacity

 

25%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

·      List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).

·      Demonstrate how the experiences in past projects are relevant in the execution of the current proposal

·      References from past donors

 

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

·      CVs of key management staff, technical and non-technical staff that will be involved on the project

·      How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

·      Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

 

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

·      Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

 

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

·      Provide formal project monitoring policies and procedures

 

2.   Financial and administrative capacity

 

15%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

·      State the years of operation

·      Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

·      CVs of key finance and accounting staff

·      Description and key features and controls of the accounting system used

·      Organization structure/ Organogram

 

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff

·      Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

 

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

·      Describe anti-fraud controls and provide formal procedures

 

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

·      Describe nature and value of contribution (in-kind or cash)

 

3.   Financial Proposal

 

30%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

·     Budget Proposal (CTRL-Click)

·      BOQ (if applicable)

·      Other supporting documents

 

4.   Technical Proposal

 

30%

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

·    Technical Proposal document (CTRL-Click)

 

Cumulative score for ratios

 

100%

Notes:

  1. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
  2. The CFP and accompanying documents must be received in accordance with instructions provided. CFP submitted to a different email address other than the specified one will not be considered.
  3. CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  4. CFP received after the above deadline will not be considered
  5. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  6. CFP from applicants failing to provide the requested information will be disregarded.
  7. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  8. All prices must be in USD

Annex 1: Project document for the PSUP III in Cabo Verde

 

PSUP III implementation in Cabo Verde

 

EA0. GLOBAL LEARNING
Cabo Verde participates in global networks, global and regional trainings and is part of platforms of knowledge exchange.

indicators
– 1 national and/or citywide slum upgrading campaigns (urban ambassadors and/or UpForSlumDwellers campaigns)
– 15 users of MyPSUP in CV
– Participation CV delegates to WUF9 and PSUP`s 3Partite conference
– 2 city to city exchanges established in CV or with cities in ACP countries
– participation in PSUP regional training meeting
– 30.000 people reached by the urban ambassadors and/or UpForSlumDwellers campaigns

 

activities

Sub-activities/tools

deliverables

 

0.1

Access to exchanges and global learning

 – My PSUP online courses

  
 

0.2

Communication and advocacy campaign

 – conducting urban ambassadors campaign in CV at national and/or city level
 – conducting UpForSlumDwellers campaign CV at national and/or city level

 – Report on urban ambassadors and/or UpForSlumDwellers campaigns showing results and lessons learned published.

 

EA1 POLICIES AND FRAMEWORK
The government has a stable framework to implement the inclusive National Urban Policy in line with the SDGs, the NUA and the PSUP principles

indicators
– 4 consultation meetings with stakeholders to agree on key principles of NUP conducted
– 4 of key policy decision in NUP directly related to SDG and NUA or to slum upgrading agreed
– Functional assignment for key institutions to deliver on NUP agreed.

 

activities

Sub-activities/tools

deliverables

 

1.1

National Urban Policy and implementation strategy endorsed and integration of the principles of the PSUP in the NUP

 – Technical support to facilitate the finalization of the NUP, and development of action plan for the implementation of NUP on Slum Upgrading.

 – Final draft of NUP ready for adoption
–  Action Plan of NUP on Slum Upgrading developed.

 

EA2 PLANNING AND UPSCALING
The government receives technical assistance for participatory city-wide slum upgrading and neighborhood planning, resilience, and community empowerment for selected cities with big prevalence of informal settlements.

indicators 
– 5 new and reviewed city-wide strategies
– 3 neighborhood plans
– 6 diversified actors involved in participatory neighborhood planning
– 5 citywide financing strategies
– 20 people trained on participatory slum upgrading in CV

 

activities

Sub-activities/tools

deliverables

 

2.1

City wide slum upgrading strategy. Capacity building /training on PSUP tools and strategy.

 – Conducting City wide slum upgrading training workshops (5 days)
 – Conducting workshops for the review of and development 5 city wide strategies
–  Rewriting/reviewing city wide strategies

 – 5 reviewed and strengthened city wide strategies developed

 

2.2

Development of a financing strategy for upscaling slum upgrading

 –  Conducting training workshops on development of financing strategy
– Developing Slum Upgrading Financing strategies for Cape Verde based on the City-Wide Slum Upgrading Strategies

 – Financing strategies for slum upgrading for CV

 

2.3

Participatory neighborhood planning

– Developing 3 neighborhood plans (one per city)
–  Training workshop on tools (i.e. City RAP) for design and development of neighborhood plans
– Community sensitization and awareness rising for participatory planning process
– Conducting and organizing community workshops in the 3 neighborhoods for the participatory design of the neighborhood planning.

 – 3 Neighborhood plans for selected neighborhood (one per city) developed,
 – Plan of action with priority and budget developed for each neighborhood plan.

 

EA3 IMPLEMENTATION
The government and partners implement participatory slum upgrading of selected slum areas through community managed funds and implemented projects.

indicators
– community driven projects implemented
– 600 slum dwellers benefit from CMF
– gender mainstreamed in CMF projects (50% of the projects implemented by women)
– 50 community members participate in CMF implementation
– 15 community mobilization and sensitization workshops/awareness rising conducted

 

activities

Sub-activities/tools

deliverables

 

3.1

CMF Project identification and implementation

  – Community mobilization and sensitization on projects identification and implementation
– Monitoring and supervision of CMF projects implementation
– Training on CMF system including project management and accountability for community, PSUP Country Team and national /local government officials

 –  CMF project documents developed and implemented in 4 neighborhoods
 – Midterm and final evaluation reports on CMF projects

 
 

3.2

Framework for sustainable CMF

  – Development of a CMF framework with accountability and monitoring mechanism in place for CMF system.
 – review of the CMF proposals for enhancing impact and ensuring the sustainability of the projects

 –  CMF Framework developed by communities

 

3.3

Implementation of priority interventions at neighborhood level

 

 

 
      

 

 

 

Annex 2: Implementation schedule for the activities with community mobilization

 

Activities

Responsibilities

Cities

2018

2019

 N

D

F

A

M

J

A2.3

Participatory neighborhood planning

 

 

 

 

 

 

 

 

2.3.1

Awareness raising and community awareness for the participatory planning process

 

 

 

 

 

 

 

 

 

 

Identification of community leaders to start the process

IP

 

 

 

Identification of stakeholders

IP with support of UN-Habitat and CM

 

Information and awareness of the community and partners

IP with support of UN-Habitat and CM

2.3.2

Household enumeration and socio-economic surveys of PSUP target Slum dwellers

Praia, Sal 

 

 

 

 

 

 

 

 

 

Developing field maps and survey forms for families (needs and priorities) – involving minorities

IP

 

 

 

 

 

 

Identification and Training of Inquirers (community members) for application of forms

IP

 

Numbering (identification) of houses / structures

IP with support of UN-Habitat and CM

 

Questionnaire application of household needs and priorities (includes household and resident data)

IP

 

Creation of database and launch of survey data

IP with support of UN-Habitat and CM

 

Analysis and processing of survey data

UN-Habitat and CM

 

Presentation, discussion and approval of the survey results by stakeholders

IP with support of UN-Habitat and CM

2.3.3

Engagement of the communities in the Participatory Settlement planning and design process

 

 

 

 

 

 

 

 

 

 

Community mapping

IP with support of UN-Habitat and CM

 

 

 

Mapping by “walking” the neighborhoods

IP with support of UN-Habitat and CM

 

Manual updating of existing neighborhood cartography (including details)

UN-Habitat and CM

 

Mapping problems / constraints and risks and evaluation of needs (infrastructures, facilities, etc.)

UN-Habitat and CM with support of IP

 

Proposals to correct problems and risks and of location of infrastructures and facilities

UN-Habitat and CM with support of IP

2.3.4

Planning development

 

 

 

 

 

 

 

 

 

 

Preparation of the plan proposal (Technical support)

UN-Habitat and Municipalities

 

 

 

 

 

 

 

 

 

 

Elaboration of project proposals (Technical support)

UN-Habitat and Municipalities

 

Participatory Exhibition and Review of Projects and Plans – During Public Workshops

IP with support of UN-Habitat and CM

 

 

Community approval of the plan and projects

IP with support of UN-Habitat and CM

 

Project budgeting, Identification of partnerships, Technical feasibility analysis

UN-Habitat and Municipalities

 

Final approval of plan documents (including projects) and Official signing ceremony of the plan

UN-Habitat, Municipalities and IP

A3.1

Identification and implementation of Community Managed Funds

 

 

 

 

 

 

 

 

3.1.1

Establishment of Community Representation and PSUP Community Development Committees to ensure influential Community Participation

 

 

 

 

 

 

 

 

 

 

Mobilization and community awareness

IP

 

 

 

 

 

 

Creation and election of community structures at neighborhood level

IP

 

Call for proposals for priority projects

IP

 

Identification of Individual Contribution of Residents

IP

3.1.2

Monitoring of the implementation of the Community Managed Funds including disbursement of funds to community groups

 

 

 

 

 

 

 

 

 

 

Monitoring of implemented projects

IP with support of UN-Habitat and CM

 

 

 

Disbursement of funds for selected community groups

IP

 

A3.2

Mechanism for the administration of Community Managed Funds

 

 

 

 

 

 

 

 

3.2.1

Establishment of the PSUP Community Projects Fund at neighborhood level

 

 

 

 

 

 

 

 

 

 

Community approval of the decision-making structure, operation and competence of its bodies

IP 

 

 

 

 

 

 

Monitoring Parameters Definition and Approval

IP 

 

3.2.2

Review proposals for community-managed projects to increase impact and ensure project sustainability

IP with support of UN-Habitat and Municipalities

 

 

 

 

 

 

 

 

 

             

 

CALL FOR PROPOSAL: “Documenting community-driven experiences and scaling up citywide development initiatives to promote policies on urban land tenure security in the Philippines”

Purpose of CFP: To promote development of strategies and implementation of activities for strengthening advocacy work and capacities of key actors in scaling up influence on land and housing policies from city to national level.

Submission Start Date: 21 November 2018

Submission Deadline Date and time: 09 December 2018, 5:00 P.M. Nairobi Time

 

Project Key Information

  • UN-Habitat Project Title : Global Land Tool Network
  • Locations
    • Town/City: Muntinlupa, Valenzuela, Talisay, Davao
    • Country: Philippines
  • Anticipated start date: 07 January 2018
  • Estimated duration of project in calendar months: Ten (10) months
  • Maximum proposed value in US$: 50,000
  • Lead Organization Unit: Land and Global Land Tool Network Unit, ULLG Branch

 

Brief Background of the Project

The Global Land Tool Network, as facilitated by UN-Habitat, is an alliance of international, regional and national partners working together to “securing land and property rights for all” through the development of pro-poor and gender responsive land tools and approaches within the continuum of land rights framework. It supports the implementation of the Voluntary Guidelines on the Responsible Governance of Tenure of Land, Forests and Fisheries (VGGTs), Sustainable Development Goals (SDGs) and the New Urban Agenda.

GLTN has been supporting the recognition and recordation of tenure rights of informal settler families (ISFs) in the Philippines’ Metro Manila area using fit-for-purpose geospatial tools and participatory approaches that are affordable, inclusive and scalable. Metro Manila’s 556,526 informal settler families (ISFs) account to 23.5% of its total population. Of this number, 104,000 families reside in danger zones (Department of Interior and Local Government, 2010). ISFs, especially those living in hazard-prone areas, are considered one of the most vulnerable sectors in Philippine society. ISFs’ lack of decent, legal dwellings translates to their loss of institutional identity—thus resulting to their invisibility in city development plans, further depriving them of secure access to basic services and government programs.

This project aims to strengthen advocacy work and capacities of key actors in scaling up influence on land and housing policies from city to national level. The key objectives of the project include:

  1. Documenting the experiences of country partners in implementing community-led processes;
  2. Encouraging multi-sector discussion with national government agencies (NGAs), key shelter agencies (KSAs), local government units (LGUs), professional groups and academia, and people’s organization (POs) for awareness and capacity-building towards change in policies and practices on urban tenure security and adequate housing.

 

Main Activities and Outputs

In collaboration with UN-Habitat/GLTN, government authorities and other key stakeholders and partners, the Implementing Partner will be undertaking key activities as follows;

  • Facilitation of trainings of trainers (ToTs) to enhance documentation skills of Partners’ staff members and volunteers in local offices;
  • Conduct of seminar-workshop on shelter planning to capacitate key members and staff of partners in piloting such at community/barangay level;
  • Facilitation of strategic planning to guide Technical Working Group (TWG) members in preparing community/barangay shelter development plan;
  • Creation of community/barangay shelter development plan using mapping results as baseline information;
  • Preparation of community data and creation of settlement-level database to be used for Social Tenure Domain Model (STDM) encoding;
  • Conduct of STDM enhancement training to further improve skills of TWG members in Muntinlupa city in generating maps and reports;
  • Encoding of data and generation of maps and reports through the use of geospatial tools and database such as STDM;
  • Conduct of STDM enhancement training to further improve skills of community members in Davao and Iloilo cities in generating maps and reports;
  • Facilitation of multi-sector engagements to lobby to city and national level agencies policies centered on community-driven approaches to planning and housing;
  • Conduct of impact conference to showcase successful case studies to encourage other sectors in adopting community-driven approaches to planning and housing;
  • Conduct of monthly project meetings to ensure effective and efficient project implementation and progress monitoring;
  • Conduct of area visits along with project monitoring, engagement with local partners, etc.;
  • Conduct of quarterly project evaluation to improve project systems such as communication, reporting, etc.
  • Submission of progress and financial reports in a timely manner.

 

Risk Analysis

The following potential risks may occur so the suggested mitigation factors need to be considered. Constant monitoring is also essential. 

Risk

Mitigation Measures

Inadequate capacity of partner to document experiences in implementing participatory approaches

GLTN to actively engage implementing partner throughout the documentation exercise. Also provide guidance on various approaches adopted in developing similar GLTN publication in other countries

Inability to build consensus and sustain multi-sector discussion towards promoting change in policies and practices on urban tenure security

GLTN and implementing partner to build awareness, knowledge and capacity of key champions within government agencies, key shelter agencies, local government units, professional groups, academia and community organizations

Delayed delivery of outputs within the stipulated time

GLTN to undertake continuous monitoring of implementation progress by partner through scheduled monthly meetings and progress reports

 

Eligibility Criteria

Criteria

Submission Details/ Documents Required

Legal Status

·      Certificate of registration/incorporation i.e.,

·      Proof of registration in Country of Origin.

·      Proof of registration of Country of operation

·      Proof of country operational presence

Organization profile and details

·      Clear organization profile and structure of the organization indicating:

    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

Financial Capacity

·      Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account

·      Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

Integrity and Governance

·      The organization should complete and submit a signed Partner Declaration Form

·      Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Selection Criteria

Criteria

Submission Details/ Documents Required

Weighting

1.   Technical capacity

 

40%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

·      List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).

·      Demonstrate how the experiences in past projects are relevant in the execution of the current proposal

·      References from past donors

 

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

·      CVs of key management staff, technical and non-technical staff that will be involved on the project

·      How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

·      Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

 

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

·      Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

 

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

·      Provide formal project monitoring policies and procedures

 

2.   Financial and administrative capacity

 

15%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

·      State the years of operation

·      Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

·      CVs of key finance and accounting staff

·      Description and key features and controls of the accounting system used

·      Organization structure/ Organogram

 

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff

·      Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

 

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

·      Describe anti-fraud controls and provide formal procedures

 

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

·      Describe nature and value of contribution (in-kind or cash)

 

3.   Financial Proposal

 

15%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

Budget Proposal

·      BOQ (if applicable)

·      Other supporting documents

 

4.   Technical Proposal

 

30%

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document

 

Cumulative score for ratios

 

100%

Expression of Interest must be delivered in electronic format no later than 02 December 2018 to Danilo Antonio at the following email address: danilo.antonio@un.org; copying john.gitau@un.org. All related questions or clarifications must also be coursed through this email addresses. Upon request to this email address, all related forms and templates will also be shared.

Disclaimer: Please note that this notice does not constitute a solicitation and UN‐Habitat reserves the right to change or cancel this project at any time in the process. Submitting a reply to an EOI does not guarantee that the submitting organization will be selected to carry out the implementation of the project

Notes:

  1. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
  2. The CFP and accompanying documents must be received in accordance with instructions provided. CFP submitted to a different email address other than the specified one will not be considered.
  3. CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  4. CFP received after the above deadline will not be considered
  5. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  6. CFP from applicants failing to provide the requested information will be disregarded.
  7. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  8. All prices must be in USD

Call For Proposals – Small public space implementation projects 18 October 2018

Deadline: 15 November at 5pm East Africa Time

UN-Habitat’s Global Public Space Programme is launching a call for the implementation of innovative public space projects. Local authorities and non-profit organisations are invited to submit proposals which aim to achieve the following expected result:

  • The effective creation, protection, design and management of public spaces, particularly in disadvantaged communities in rapidly urbanizing cities and towns, as critical preconditions for poverty reduction and the fulfilment of human rights in urban areas.

Proposals must demonstrate that they contribute to the following outcome:

  • Improved local policies, plans and designs for safe, inclusive and accessible public spaces for all which supports more compact, better integrated and well connected, socially inclusive and resilient cities and neighbourhoods in partner cities.

Proposals can be submitted for projects in the following countries and territories:

  • Bangladesh, Brazil, Cameroon, Colombia, Cote D’Ivoire, Ethiopia, Guinea Conakry, Indonesia, Jordan, Kenya, Kosovo, Lebanon, Mexico, Mozambique, Nepal, Palestine, Peru, Vietnam

Project background

UN-Habitat’s Global Public Space Programme, launched in 2012, works in collaboration with local governments, non-profit organisations and other partners to implement public space projects worldwide. To date, the programme is active in about 30 countries.

Public space is a vital ingredient of successful cities. Small public spaces are priceless as they can build a sense of community and create a safe and secure environment for everyone, including men, women, young people and older people. Such public spaces contribute to the building of social capital, encourage economic development and strengthen communities. Having access to public space improves quality of life and is a first step towards civic and economic empowerment and opens opportunities for greater institutional and political engagement. Public space leads to urban environments that are well maintained, healthy and safe, making the city an attractive place in which to live and work for everyone.

UN-Habitat’s Charter of Public Space defines public space as the following:

‘Public spaces are all places publicly owned or of public use, accessible and enjoyable by all for free and without a profit motive. Public spaces are a key element of individual and social well-being, the places of a community’s collective life, expressions of the diversity of their common, natural and cultural richness and a foundation of their identity.’

UN-Habitat takes a broad view of public space and the definition goes beyond traditional open public spaces such as parks and playgrounds, to also include streets, pavements, community spaces, markets and public transit hubs.

The Global Public Space Programme is implemented in collaboration with the Block by Block Foundation and Sida. As part of this collaboration, UN-Habitat has developed an innovative community participation methodology for the design of public spaces which uses Minecraft. Minecraft is one of the world’s most popular computer games, with over 100 million users, best imagined as a ‘digital Lego’, in which players build complex structures or compete against each other in community-designed competitions. Experience from 75 projects in 30 countries, including Nigeria, Kenya, South Africa, Peru, Mexico, Haiti, Nepal, Bangladesh, India, Lebanon and Kosovo show that Minecraft is a useful tool for engaging communities, particularly youth, women, disabled people, minority groups and slum dwellers in urban design processes. Through five-day participatory design workshops, UN-Habitat and partners bring people together to visualize their urban design ideas in Minecraft, and present these to city authorities and local government officials. The Minecraft designs are then used as part of the process of implementing real public space improvement projects.

What are we looking for?

In this call for proposals, UN-Habitat is looking for implementing partnerships with local governments and non-profit organisations that can manage and deliver innovative public space upgrading and regeneration projects. The projects will demonstrate that multifunctional public spaces can contribute to meeting the Sustainable Development Goals, specifically SDG11.7: “by 2030, provide universal access to safe, inclusive and accessible, green and public spaces, particularly for women and children, older persons and persons with disabilities”.

Interested applicants can either propose a project that demonstrates the importance of stakeholder engagement, citizen participation, assessments, quality design, policy and management for the development of multifunctional public space or a series of smaller projects (around 5-10) that demonstrate how smaller public space interventions such as street furniture, parklets, street lighting, bicycle parking, market stalls and other types of public space can have a larger impact on neighbourhoods and cities. All project proposals must have the potential to be used as a demonstration project to show how collaborative public space design and upgrading can be used to meet the SDGs. The aim is to show that public space projects can have a big impact on urban life.

Projects must be ready to start immediately and be completed within a period of three to 12 months. Each Implementing Partner can receive up to $100,000 for the full portfolio, including administrative costs. The project or portfolio of projects should be implemented in the above selected countries and territories. 

Main activities and outputs

The Implementing Partners will be undertaking main activities as follows (but not limited to):

  • Implementation of public space demonstration projects that illustrate how public space can be designed and improve use and overall quality of life;
  • Public space surveys and assessments;
  • Organization of meetings and capacity building workshops on the institutional and operational arrangements to facilitate public space planning, delivery and maintenance;
  • Organization of participatory workshops that address the design, development, and maintenance of public spaces;
  • Communications campaigns that highlight the important role public spaces play in the lives of citizens;
  • Collaboration with both international and local planning/design experts in the production of concept designs for the pilot sites;
  • Identification of opportunities for further scaling-up of the project;
  • Supervision of public space construction works
  • Development and documentation of public space tools and methodologies.
  • Provision of in-kind contribution to this implementing partnership.

In addition to project implementation funds, UN-Habitat will provide financing and technical support to do participatory design workshops using Minecraft.

Once selected, a process of detailed formulation in collaboration with UN-Habitat’s Public Space Programme will be undertaken to establish an Agreement of Cooperation under which the work will be implemented.

How to apply

Read and fill out the documents below and address your CFP response by email to the attention of Michael Atogoh, email michael.atogoh@un.org. The email must quote the following CFP reference in the subject: CFP/10-2018/CPEDU-PSP.

You must submit all the documents requested in the Call for Proposals Technical Document. Please also ensure that you cover all the requirements from the technical proposal in your project proposal.

  1. Call for Proposals Technical Document
  2. Annex A: Partner declaration form
  3. Annex B: Technical proposal form
  4. Annex C: Budget template
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