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CALL FOR PROPOSAL: Supporting land reforms in the Democratic Republic of Congo (DRC) through the development of a national land policy, establishment of a Land Information System (LIS) and mechanisms for securing community land rights in selected areas

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Purpose of CFP: To support the development of a national land policy, establishment of a land information system in the province of Ituri and mechanisms for securing community land rights as part of the larger ‘Programme to Support Land Reform and Strengthen Capacity of Land Administration in the Democratic Republic of Congo’.

Submission Start Date: 23 November 2018

Submission Deadline Date and time: 06 December 2018, 5 P.M. Nairobi Time

Project Key Information

  • Project Title: Programme to Support Land reform and Strengthen the Capacity of Land Administration in the Democratic Republic of Congo.
  • Location: DRC
  • Specific Location Site for this Call for Proposal
  • Kinshasa, Mambasa (Ituri)
  • Anticipated start date: 02 January 2019
  • Maximum proposed value in US$: 450.000
  • Estimated duration of project in calendar months: Fifteen (15) months
  • Lead Organization Unit: Land and Global Land Tool Network Unit, ULLG Branch

 

Brief Background of the Project

The Global Land Tool Network, as facilitated by UN-Habitat, is an alliance of international, regional and national partners working together to “securing land and property rights for all” through the development of pro-poor and gender responsive land tools and approaches within the continuum of land rights framework. It supports the implementation of the Voluntary Guidelines on the Responsible Governance of Tenure of Land, Forests and Fisheries (VGGTs), the Framework and Guidelines for Land Policy in Africa, Sustainable Development Goals (SDGs) and the New Urban Agenda.

Since 2012, the Government of the Democratic Republic of Congo (DRC) launched a process of land reform with the support of UN-Habitat/GLTN and other technical and financial partners.  UN-Habitat/GLTN is implementing a Programme to “support land reform and strengthen the capacity of land administration in the Democratic Republic of Congo (2017-2020)’’ which aims at operationalizing CONAREF for the implementation and preparation of land reform with funds from the Central African Forest Initiate (CAFI)/ Fonds National REDD+ (FONAREDD). An expected outcome of the programme is to develop methodological guides to support communities and to strengthen land/forest registries, and to capitalize on lessons learned from pilot experiments. The programme will also support the development and validation in a participatory way of the DRC’s Land Policy which shall constitute the basis for a comprehensive adaptation of the current land law to new context in DRC.

The present call for proposal is part of the broader process of development of national land policy in DRC. And shall contribute to the development of models and mechanisms for securing community land rights in forest areas and vicinity, to inform policy options for the national land policy process in DRC.  The implementing partners is, therefore, expected to contribute to the process by initiating   dialogues, consultations; and to draw lessons from particular pilot experiences to inform the policy process. To reach those goals the implementing partners shall support the strengthening of the capacity of land administration and change agents through the establishment of land information system (LIS) that contributes to tenure security improvement and natural resource governance particularly for rural communities in forest context in the Ituri Province (Terrioire de Mambasa).

The LIS entails the establishment of a cadaster or local registry documenting land rights and the use of identified lands. it is important that all land tenure systems are recognized in this process, primarily informal and customary rights which the LIS may contribute to secure. LIS is also important in the REDD+ process as it could support a sustainable forest management by linking/matching communities’ land rights and their rights under forest law.

 

Main Outputs and Activities

In close collaboration with UN-Habitat (regional and country offices), Land and Global Land Tool Network Unit, government and provincial authorities, and other land stakeholders, the Implementing Partner will be undertaking the following key interventions and activities as follows:

 

On Land Policy Development:

  • To support the validation process of the draft land policy by developing and implementing a plan or strategy for multi-stakeholder workshops, consultations and dialogues, including civil society organizations.
  • To mobilize various national experts to support the land policy development, validation, related communications, capacity development and consultations.
  • To develop and implement a capacity development strategy for various target stakeholders: land administration, public institutions, community leaders and civil society organizations, involved in the implementation of the pilot project in selected areas.
  • To develop and implement advocacy, communications, awareness building strategy around the land reform process towards validation and adoption of the national land policy;
  • Document and share best practices from field cases in the course of the development of the land policy around some critical land related issues such land conflict mediation, local mechanisms for providing tenure security, community based land management.
  • To initiate consultations, learning exchanges and related events to improve knowledge and awareness on issues and measures for improving coordination and partnership among key stakeholders at community level including land administration, local actors and relevant stakeholders.

 

Main Expected Result: To ensure ownership of the land policy processes and outcomes by various stakeholders including at the local level through the implementation of a comprehensive and inclusive consultation strategy.

 

On Land Administration and Land Information:

  • To establish partnerships and agreements with provincial government, land administration offices and key partners for a joint implementing of the Land information system (LIS).
  • To design, operationalize and implement a fit-for-purpose Land Information System in ‘’Territoire de Mambasa’’ with effective collaboration with government, traditional authorities and other relevant land stakeholders and institutions. The LIS should be managed by the land administration services, and will document community land rights, individual and collective, and the use of the identified lands.
  • To design and implement a capacity development plan for the land administration, communities and local authorities for the operationalization and implementation of the Land Information System to be established.
  • To procure satellite imagery for use in the project implementation area to support data collection on the community land use planning and for use for the LIS establishment.
  • Documentation of the process to inform future similar work (methodological guide).

 

Expected Result: A fit-for-purpose and sustainable LIS to provide data and improve access to tenure security for communities based on genuine collaboration and participation between land administration institutions, communities and local authorities.

 

On Provision of Land Tenure Security

  • To plan and implement pro-poo, fit-for-purpose and gender-sensitive land tools to improve individual and communal land tenure security for small holder farmers, local communities and Indigenous Peoples in Inongo.
  • To develop and implement a plan, in partnership with provincial government, land administration, traditional chiefs and relevant stakeholders, to use land information system towards securing land rights for small holder farmers, local communities and indigenous people.
  • To develop and implement capacity development plan for land administration agents and communities and other key stakeholders (private sector, CSO, traditional chiefs, etc.) on pro-poor, fit-for-purpose and gender sensitive land tools to improve tenure security of smallholder farmers, Indigenous Peoples and vulnerable communities and document and disseminate good practices.
  • To provide training programmes to land administration staff members, a critical number of change agents and relevant actors on the use and application of land tools towards land tenure security in connection with other natural resources, including forest, at community level.
  • To conduct a research study on the link between land tenure security and REDD+, including forest management.

Expected result: Community members in selected areas have access to appropriate mechanisms to secure land rights.

 

On Overall Programme Management and Coordination:

  • To prepare a detailed inception report in consultations with project stakeholders.
  • To develop baseline research work in target areas and end-of-project assessment.
  • To develop and implement monitoring, documentation and evaluation plan
  • To prepare progress and monitoring reports including audit and financial reports.
  • To develop and implement a communications strategy and risk management plan.
  • To undertake site inspection, prepare engineering design and lay-out for the proposed building of the office for the land administration in Mambasa.
  • To analyze, document and disseminate the experience, good practices and lessons learned.

 

Risk Analysis

The following potential risks may occur, so the suggested mitigation factors need to be considered. Constant monitoring is also essential. 

Risk Assessment

Mitigating Factors

Inadequate commitment by government authorities at various levels, and key local partners and communities

Sensitization process and dialogues with government authorities, local partners and communities.

Inadequate interest and/or capacity of partners and key stakeholders to adopt the national land policy and alternative land administration and information tools and approaches

UN-Habitat, GLTN and implementing partner to build awareness, knowledge and capacity of change agents and key partners to adopt the national land policy and alternative land administration land administration and information tools and approaches.

Inability to sustain the multi-stakeholder partnership and platform engagement

UN-Habitat, GLTN and implementing partner to support the development of a strategy and its implementation. Also to build and strengthen existing platforms or multi-stakeholder committees.

Potential security issues or inaccessibility of project sites

Implementing partner to closely monitor security situation in the country particularly in project site.

 Political instability that might delay or hamper the smooth implementation of the Project.

UN-Habitat, GLTN and Implementing partner to closely monitor political situation in the country.

 

Eligibility Criteria

Criteria

Submission Details/ Documents Required

Legal Status

·      Certificate of registration/incorporation i.e.,

·      Proof of registration in Country of Origin.

·      Proof of registration of Country of operation

·      Proof of country operational presence

Organization profile and details

·      Clear organization profile and structure of the organization indicating:

    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

Financial Capacity

·      Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account

·       the organization willing and able to have a separate bank account for the funds provided by UN-Habitat

Integrity and Governance

·      The organization should complete and submit a signed Partner Declaration Form (Form to be provided upon request).

·      Provide information about the structure or the organizations (HR, Organogram)

·      Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Submission of Technical and Financial Proposal

A technical proposal should be submitted presenting:

  • An overview of land issues in DRC, especially critical land issues in the selected sites, existing policies and weaknesses;
  • proposed methodology to address the issues in suggested project sites,
  • description and justifications of the proposed interventions based on the requirements,
  • key milestones, outputs, activities and timelines for delivery (10 pages max).
  • A list of project already implemented and related evaluation

A template is available as a guide upon request.

A budget proposal should accompany the technical proposal which include the proposed budget per output/activity per different expense class or budget categories and estimated cash and/or in-kind contribution from implementing partners. A template is available as a guide upon request.

 

Selection Criteria

Criteria

 Submission Details/ Documents Required

Weight

1.   Technical capacity

 

40%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

·      List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).

·      Demonstrate how the experiences in past projects are relevant in the execution of the current proposal

·      References from past donors (if available)

 

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

·      CVs of key management staff, technical and non-technical staff that will be involved on the project

·      How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project? Will there be plans to recruit more technical staff? What would be the qualifications?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Can it impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

·      Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

·      If applicable, name local partner organizations in the proposed project sites

 

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

·      Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

·      If applicable, provide plans to secure additional office facilities, vehicles and office equipment

 

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

·      Provide formal project monitoring policies and procedures

·      Provide a description on how the IP will monitor and document project activities

 

 

2.   Financial and administrative capacity

 

 

15%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

·      State the years of operation

·      Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

 

·      CVs of key finance and accounting staff

·      Description and key features and controls of the accounting system used

·      Organization structure/ Organogram

 

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis?

·      Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

·      Describe how to procure goods and services on a transparent and competitive basis

 

 

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

·      Describe anti-fraud controls and provide formal procedures

 

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

·      Describe nature and value of contribution (in-kind or cash)

·      Describe this in the budget proposal

 

 

3.   Financial Proposal

 

 

15%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

 

Budget Proposal

·      Bill of quantities (BOQ) (if applicable)

·      Other supporting documents

 

 

4.   Technical Proposal

 

 

30%

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document

 

 

Cumulative score for ratios

 

100%

 

Expression of Interest must be delivered in electronic format no later than 06 December 2018 to Danilo Antonio at the following email address: danilo.antonio@un.org copying oumar.sylla@un.org. All related questions or clarifications must also be coursed through this email address. Upon request to this email address, all related forms and templates will also be shared.

Disclaimer: Please note that this notice does not constitute a solicitation and UN‐Habitat reserves the right to change or cancel this project at any time in the process. Submitting a reply to an EOI does not guarantee that the submitting organization will be selected to carry out the implementation of the project.

 

Notes:

  • Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
  • The Technical Proposal and accompanying documents must be received in accordance with instructions provided. Technical Proposal submitted to a different email address other than the specified one will not be considered.
  • Technical Proposal from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  • Technical Proposal received after the above deadline will not be considered
  • Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  • Technical Proposal from applicants failing to provide the requested information will be disregarded.
  • This Technical Proposal does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  • All prices must be in USD

CALL FOR PROPOSALS: Community mobilization for the development of participatory neighborhood plans and set up and implementation of community managed funds in the framework of the Participatory Slum Upgrading Programme (SUP III) in Cabo Verde

Submission Start Date: 20 NOVEMBER 2018

Submission Deadline Date and time: 5th DECEMBER 2018. 17.00 p.m. Nairobi time.

Purpose of CFP: The assignment aims at working collaboratively with an institution that has experience in community mobilization and sensitization in urban areas in Cabo Verde in Praia, Sal Rei, Mindelo and Espargos. The institution will also support in the management of community managed funds so experience in this area will be appreciated. Submissions from institutions only able to perform the activities in one city instead of in all of the cities will be also taken into consideration.

Project Key Information

  • UN-Habitat Project title: PARTICIPATORY SLUM UPGRADING PHASE III
  • Locations
    • Town/City: PRAIA (Ilha de Santiago), SAL REI (ilha de Boa Vista), MINDELO (Ilha de San Vicente) and ESPARGOS (Ilha de Sal).
    • Country: CABO VERDE
  • Anticipated start date: 10 DECEMBER 2018
  • Estimated duration of project in calendar months:6 MONTHS
  • Maximum proposed value in US$:
  • Lead Organization Unit: HSUB

Brief Background of the Project:

The Participatory Slum Upgrading Programme (PSUP) is a joint effort of the African, Caribbean and Pacific (ACP) Group of States, the European Commission (EC) and UN-Habitat. Since 2008 and through its different phases PSUP I, II and III, the programme has reached out to 35 ACP countries and 160 cities and has provided the necessary enabling framework for improving the lives of at least 4 million slum dwellers. PSUP’s specific objectives are (i) to strengthen global partnerships and policy dialogue for participatory slum upgrading and prevention in 79 Africa, Caribbean and Pacific group of States (ACP) countries and (ii) to improve knowledge and capacities for participatory slum upgrading and prevention and slum dwellers conditions in 40 ACP countries.

The PSUP has been implemented in Cabo Verde since 2008. To ensure the institutionalization of the approach a Country Team, coordinating mechanism for the implementation including representative’s form all relevant stakeholders have been stablished and monitors the implementation of the project at national level.

In its first phase (2008-2012) it led to the development of the urban profiles of all the cities in Cabo Verde and in the phase II (2012-2016) to the development of situational analysis, city-wide slum upgrading and resource mobilization strategies in 3 cities. In this second phase, priority interventions were also identified at neighborhood level to localize the actions identified in the strategies.

The PSUP III (2017/2021) in Cabo Verde – jointly funded by the Ministry of Infrastructures and territorial management (MIOTH) and the PSUP through EC funds- includes (i) the development of a communication and advocacy campaign ensuring the visibility of the slum situation in the country and aiming at the engagement of private sector partners, (ii) the development of a implementation guide for the National Urban Policy including the issue of slum upgrading, (iii) the review of City-Wide Slum Upgrading Strategies (CWSUS) in Praia (Santiago Island), Santa Cruz (Santiago Island) and Espargos (Sal Island) and the development of strategies in two new cities, Sal Rei (Boa Vista Island) and Mindelo (São Vicente Island) and (iv) the integration of financing strategies in order to implement the actions within these strategies. The implementation of the PSUP will also include the (v) participatory neighborhood planning activities, (vi) the implementation of community managed projects and funds (CMF) in these selected neighborhoods and (vii) of transformative priority interventions aligned to what was identified in the CWSUS strategies.

The Annex 1: Project document for the PSUP III in Cabo Verde describes the general project set up in Cabo Verde for the implementation of the PSUP in which the activities of this call for proposals will be integrated.

The table below summarizes the activities to be implemented in the indicated cities, highlighting in color the activities where community mobilization and sensitization activities are needed. These activities for the mobilization of the community are the scope of this call for proposals.

  

Activity 2.1

Activity 2.2

Activity 2.3

Activities 3.1 and 3.2

Activity 3.3

City and Neighborhood

CWSUS

Financing strategies

Participatory neighborhood planning

Community managed funds and projects

Budget to be managed and channeled to the communities for implementation of CMF (aprox.in USD)

Transformative project implementation

Praia

Água Funda

Review

Development

PSUP

PSUP

92,500.00

PSUP

Pedra Badejo

Bela Vista

Review

Development

(By the PRRA)

Espargos

Alto Santa Cruz

Review

Development

 

PSUP

16,500.00

Sal Rei

Boa Esperança

Development

Development

PSUP

PSUP

40,000.00

PSUP

Mindelo

TBD

Development

Development

PSUP

PSUP

40,000.00

(By the PRRA)

Main activities and outputs

The Implementing Partner (IP) will be undertaking the main activities as follows (but not limited to):

  • Activity 2.3. Participatory planning:

2.3.1. Awareness raising and community awareness for the participatory planning process

2.3.2. Household enumeration and socio-economic surveys of PSUP target Slum dwellers

2.3.3 Engagement of the communities in the Participatory Settlement planning and design process

2.3.4 Engagement of communities in the approval process of the Planning

  • Activity 3.1. Identification and implementation of Community Managed Funds

3.1.1. Establishment of Community Representation and PSUP Community Development Committees to ensure influential Community Participation

3.1.2. Monitoring of the implementation of the Community Managed Funds including disbursement of funds to community groups

  • Activity 3.2. Mechanism for the administration of Community Managed Funds

3.2.1 Establishment of the PSUP Community Projects Fund

3.2.2 Review proposals for community-managed projects to increase impact and ensure project sustainability

The IP will be responsible of the implementation of the activities mentioned above and will do so, according to the methodologies established by the PSUP. Guides on these methodologies will be provided to the Implementing Partner. Activities need to be coordinated with the UN-Habitat team in Cabo Verde and the MIOTH and Municipal governments of the selected Cities in charge of the implementation of complementary tasks in each of the activities.

The Annex 2: Implementation schedule for the activities with community mobilization provides a suggested calendar for the implementation of these activities to be adapted to the implementation of the other complementary activities by UN-Habitat in Cabo Verde in collaboration with the MIOTH and the municipalities of the targeted cities.

Risk Analysis:

(State the risks associated with this project and the mitigation factors)

Risk

Mitigation factor

Timely delivery and coordination with other complementary activities

Work plan and regular coordination meetings with UN-Habitat team on the ground

Alignment with PSUP methodology

Guides on the methodology will be provided to the Implementing partner

Ensuring the institutionalization of the approach

Close collaboration with technical staff and decision makers from Municipalities during the implementation of the activities.

Difficulties in coordinating the activities in 4 different cities

Geographic presence of the IP in several of these 4 cities will be considered an asset.

 
Eligibility Criteria:

Criteria

Submission Details/ Documents Required

Legal Status

·      Certificate of registration/incorporation i.e.,

·      Proof of registration in Country of Origin.

·      Proof of registration of Country of operation

·      Proof of country operational presence

Organization profile and details

·      Clear organization profile and structure of the organization indicating:

    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

Financial Capacity

·      Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account

·      Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

Integrity and Governance

·      The organization should complete and submit a signed Partner Declaration Form (CTRL-Click)

·      Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Submission:

Please send the documentation for the call for proposals to ana.cubilloarias@un.org copying janice.silva@cv.jo.un.org before December 5th 2018, at 17h Nairobi time.

 

Selection Criteria:

Criteria

Submission Details/ Documents Required

Weighting

1.   Technical capacity

 

25%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

·      List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).

·      Demonstrate how the experiences in past projects are relevant in the execution of the current proposal

·      References from past donors

 

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

·      CVs of key management staff, technical and non-technical staff that will be involved on the project

·      How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

·      Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

 

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

·      Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

 

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

·      Provide formal project monitoring policies and procedures

 

2.   Financial and administrative capacity

 

15%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

·      State the years of operation

·      Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

·      CVs of key finance and accounting staff

·      Description and key features and controls of the accounting system used

·      Organization structure/ Organogram

 

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff

·      Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

 

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

·      Describe anti-fraud controls and provide formal procedures

 

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

·      Describe nature and value of contribution (in-kind or cash)

 

3.   Financial Proposal

 

30%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

·     Budget Proposal (CTRL-Click)

·      BOQ (if applicable)

·      Other supporting documents

 

4.   Technical Proposal

 

30%

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

·    Technical Proposal document (CTRL-Click)

 

Cumulative score for ratios

 

100%

Notes:

  1. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
  2. The CFP and accompanying documents must be received in accordance with instructions provided. CFP submitted to a different email address other than the specified one will not be considered.
  3. CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  4. CFP received after the above deadline will not be considered
  5. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  6. CFP from applicants failing to provide the requested information will be disregarded.
  7. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  8. All prices must be in USD

Annex 1: Project document for the PSUP III in Cabo Verde

 

PSUP III implementation in Cabo Verde

 

EA0. GLOBAL LEARNING
Cabo Verde participates in global networks, global and regional trainings and is part of platforms of knowledge exchange.

indicators
– 1 national and/or citywide slum upgrading campaigns (urban ambassadors and/or UpForSlumDwellers campaigns)
– 15 users of MyPSUP in CV
– Participation CV delegates to WUF9 and PSUP`s 3Partite conference
– 2 city to city exchanges established in CV or with cities in ACP countries
– participation in PSUP regional training meeting
– 30.000 people reached by the urban ambassadors and/or UpForSlumDwellers campaigns

 

activities

Sub-activities/tools

deliverables

 

0.1

Access to exchanges and global learning

 – My PSUP online courses

  
 

0.2

Communication and advocacy campaign

 – conducting urban ambassadors campaign in CV at national and/or city level
 – conducting UpForSlumDwellers campaign CV at national and/or city level

 – Report on urban ambassadors and/or UpForSlumDwellers campaigns showing results and lessons learned published.

 

EA1 POLICIES AND FRAMEWORK
The government has a stable framework to implement the inclusive National Urban Policy in line with the SDGs, the NUA and the PSUP principles

indicators
– 4 consultation meetings with stakeholders to agree on key principles of NUP conducted
– 4 of key policy decision in NUP directly related to SDG and NUA or to slum upgrading agreed
– Functional assignment for key institutions to deliver on NUP agreed.

 

activities

Sub-activities/tools

deliverables

 

1.1

National Urban Policy and implementation strategy endorsed and integration of the principles of the PSUP in the NUP

 – Technical support to facilitate the finalization of the NUP, and development of action plan for the implementation of NUP on Slum Upgrading.

 – Final draft of NUP ready for adoption
–  Action Plan of NUP on Slum Upgrading developed.

 

EA2 PLANNING AND UPSCALING
The government receives technical assistance for participatory city-wide slum upgrading and neighborhood planning, resilience, and community empowerment for selected cities with big prevalence of informal settlements.

indicators 
– 5 new and reviewed city-wide strategies
– 3 neighborhood plans
– 6 diversified actors involved in participatory neighborhood planning
– 5 citywide financing strategies
– 20 people trained on participatory slum upgrading in CV

 

activities

Sub-activities/tools

deliverables

 

2.1

City wide slum upgrading strategy. Capacity building /training on PSUP tools and strategy.

 – Conducting City wide slum upgrading training workshops (5 days)
 – Conducting workshops for the review of and development 5 city wide strategies
–  Rewriting/reviewing city wide strategies

 – 5 reviewed and strengthened city wide strategies developed

 

2.2

Development of a financing strategy for upscaling slum upgrading

 –  Conducting training workshops on development of financing strategy
– Developing Slum Upgrading Financing strategies for Cape Verde based on the City-Wide Slum Upgrading Strategies

 – Financing strategies for slum upgrading for CV

 

2.3

Participatory neighborhood planning

– Developing 3 neighborhood plans (one per city)
–  Training workshop on tools (i.e. City RAP) for design and development of neighborhood plans
– Community sensitization and awareness rising for participatory planning process
– Conducting and organizing community workshops in the 3 neighborhoods for the participatory design of the neighborhood planning.

 – 3 Neighborhood plans for selected neighborhood (one per city) developed,
 – Plan of action with priority and budget developed for each neighborhood plan.

 

EA3 IMPLEMENTATION
The government and partners implement participatory slum upgrading of selected slum areas through community managed funds and implemented projects.

indicators
– community driven projects implemented
– 600 slum dwellers benefit from CMF
– gender mainstreamed in CMF projects (50% of the projects implemented by women)
– 50 community members participate in CMF implementation
– 15 community mobilization and sensitization workshops/awareness rising conducted

 

activities

Sub-activities/tools

deliverables

 

3.1

CMF Project identification and implementation

  – Community mobilization and sensitization on projects identification and implementation
– Monitoring and supervision of CMF projects implementation
– Training on CMF system including project management and accountability for community, PSUP Country Team and national /local government officials

 –  CMF project documents developed and implemented in 4 neighborhoods
 – Midterm and final evaluation reports on CMF projects

 
 

3.2

Framework for sustainable CMF

  – Development of a CMF framework with accountability and monitoring mechanism in place for CMF system.
 – review of the CMF proposals for enhancing impact and ensuring the sustainability of the projects

 –  CMF Framework developed by communities

 

3.3

Implementation of priority interventions at neighborhood level

 

 

 
      

 

 

 

Annex 2: Implementation schedule for the activities with community mobilization

 

Activities

Responsibilities

Cities

2018

2019

 N

D

F

A

M

J

A2.3

Participatory neighborhood planning

 

 

 

 

 

 

 

 

2.3.1

Awareness raising and community awareness for the participatory planning process

 

 

 

 

 

 

 

 

 

 

Identification of community leaders to start the process

IP

 

 

 

Identification of stakeholders

IP with support of UN-Habitat and CM

 

Information and awareness of the community and partners

IP with support of UN-Habitat and CM

2.3.2

Household enumeration and socio-economic surveys of PSUP target Slum dwellers

Praia, Sal 

 

 

 

 

 

 

 

 

 

Developing field maps and survey forms for families (needs and priorities) – involving minorities

IP

 

 

 

 

 

 

Identification and Training of Inquirers (community members) for application of forms

IP

 

Numbering (identification) of houses / structures

IP with support of UN-Habitat and CM

 

Questionnaire application of household needs and priorities (includes household and resident data)

IP

 

Creation of database and launch of survey data

IP with support of UN-Habitat and CM

 

Analysis and processing of survey data

UN-Habitat and CM

 

Presentation, discussion and approval of the survey results by stakeholders

IP with support of UN-Habitat and CM

2.3.3

Engagement of the communities in the Participatory Settlement planning and design process

 

 

 

 

 

 

 

 

 

 

Community mapping

IP with support of UN-Habitat and CM

 

 

 

Mapping by “walking” the neighborhoods

IP with support of UN-Habitat and CM

 

Manual updating of existing neighborhood cartography (including details)

UN-Habitat and CM

 

Mapping problems / constraints and risks and evaluation of needs (infrastructures, facilities, etc.)

UN-Habitat and CM with support of IP

 

Proposals to correct problems and risks and of location of infrastructures and facilities

UN-Habitat and CM with support of IP

2.3.4

Planning development

 

 

 

 

 

 

 

 

 

 

Preparation of the plan proposal (Technical support)

UN-Habitat and Municipalities

 

 

 

 

 

 

 

 

 

 

Elaboration of project proposals (Technical support)

UN-Habitat and Municipalities

 

Participatory Exhibition and Review of Projects and Plans – During Public Workshops

IP with support of UN-Habitat and CM

 

 

Community approval of the plan and projects

IP with support of UN-Habitat and CM

 

Project budgeting, Identification of partnerships, Technical feasibility analysis

UN-Habitat and Municipalities

 

Final approval of plan documents (including projects) and Official signing ceremony of the plan

UN-Habitat, Municipalities and IP

A3.1

Identification and implementation of Community Managed Funds

 

 

 

 

 

 

 

 

3.1.1

Establishment of Community Representation and PSUP Community Development Committees to ensure influential Community Participation

 

 

 

 

 

 

 

 

 

 

Mobilization and community awareness

IP

 

 

 

 

 

 

Creation and election of community structures at neighborhood level

IP

 

Call for proposals for priority projects

IP

 

Identification of Individual Contribution of Residents

IP

3.1.2

Monitoring of the implementation of the Community Managed Funds including disbursement of funds to community groups

 

 

 

 

 

 

 

 

 

 

Monitoring of implemented projects

IP with support of UN-Habitat and CM

 

 

 

Disbursement of funds for selected community groups

IP

 

A3.2

Mechanism for the administration of Community Managed Funds

 

 

 

 

 

 

 

 

3.2.1

Establishment of the PSUP Community Projects Fund at neighborhood level

 

 

 

 

 

 

 

 

 

 

Community approval of the decision-making structure, operation and competence of its bodies

IP 

 

 

 

 

 

 

Monitoring Parameters Definition and Approval

IP 

 

3.2.2

Review proposals for community-managed projects to increase impact and ensure project sustainability

IP with support of UN-Habitat and Municipalities

 

 

 

 

 

 

 

 

 

             

 

CALL FOR PROPOSAL: “Documenting community-driven experiences and scaling up citywide development initiatives to promote policies on urban land tenure security in the Philippines”

Purpose of CFP: To promote development of strategies and implementation of activities for strengthening advocacy work and capacities of key actors in scaling up influence on land and housing policies from city to national level.

Submission Start Date: 21 November 2018

Submission Deadline Date and time: 09 December 2018, 5:00 P.M. Nairobi Time

 

Project Key Information

  • UN-Habitat Project Title : Global Land Tool Network
  • Locations
    • Town/City: Muntinlupa, Valenzuela, Talisay, Davao
    • Country: Philippines
  • Anticipated start date: 07 January 2018
  • Estimated duration of project in calendar months: Ten (10) months
  • Maximum proposed value in US$: 50,000
  • Lead Organization Unit: Land and Global Land Tool Network Unit, ULLG Branch

 

Brief Background of the Project

The Global Land Tool Network, as facilitated by UN-Habitat, is an alliance of international, regional and national partners working together to “securing land and property rights for all” through the development of pro-poor and gender responsive land tools and approaches within the continuum of land rights framework. It supports the implementation of the Voluntary Guidelines on the Responsible Governance of Tenure of Land, Forests and Fisheries (VGGTs), Sustainable Development Goals (SDGs) and the New Urban Agenda.

GLTN has been supporting the recognition and recordation of tenure rights of informal settler families (ISFs) in the Philippines’ Metro Manila area using fit-for-purpose geospatial tools and participatory approaches that are affordable, inclusive and scalable. Metro Manila’s 556,526 informal settler families (ISFs) account to 23.5% of its total population. Of this number, 104,000 families reside in danger zones (Department of Interior and Local Government, 2010). ISFs, especially those living in hazard-prone areas, are considered one of the most vulnerable sectors in Philippine society. ISFs’ lack of decent, legal dwellings translates to their loss of institutional identity—thus resulting to their invisibility in city development plans, further depriving them of secure access to basic services and government programs.

This project aims to strengthen advocacy work and capacities of key actors in scaling up influence on land and housing policies from city to national level. The key objectives of the project include:

  1. Documenting the experiences of country partners in implementing community-led processes;
  2. Encouraging multi-sector discussion with national government agencies (NGAs), key shelter agencies (KSAs), local government units (LGUs), professional groups and academia, and people’s organization (POs) for awareness and capacity-building towards change in policies and practices on urban tenure security and adequate housing.

 

Main Activities and Outputs

In collaboration with UN-Habitat/GLTN, government authorities and other key stakeholders and partners, the Implementing Partner will be undertaking key activities as follows;

  • Facilitation of trainings of trainers (ToTs) to enhance documentation skills of Partners’ staff members and volunteers in local offices;
  • Conduct of seminar-workshop on shelter planning to capacitate key members and staff of partners in piloting such at community/barangay level;
  • Facilitation of strategic planning to guide Technical Working Group (TWG) members in preparing community/barangay shelter development plan;
  • Creation of community/barangay shelter development plan using mapping results as baseline information;
  • Preparation of community data and creation of settlement-level database to be used for Social Tenure Domain Model (STDM) encoding;
  • Conduct of STDM enhancement training to further improve skills of TWG members in Muntinlupa city in generating maps and reports;
  • Encoding of data and generation of maps and reports through the use of geospatial tools and database such as STDM;
  • Conduct of STDM enhancement training to further improve skills of community members in Davao and Iloilo cities in generating maps and reports;
  • Facilitation of multi-sector engagements to lobby to city and national level agencies policies centered on community-driven approaches to planning and housing;
  • Conduct of impact conference to showcase successful case studies to encourage other sectors in adopting community-driven approaches to planning and housing;
  • Conduct of monthly project meetings to ensure effective and efficient project implementation and progress monitoring;
  • Conduct of area visits along with project monitoring, engagement with local partners, etc.;
  • Conduct of quarterly project evaluation to improve project systems such as communication, reporting, etc.
  • Submission of progress and financial reports in a timely manner.

 

Risk Analysis

The following potential risks may occur so the suggested mitigation factors need to be considered. Constant monitoring is also essential. 

Risk

Mitigation Measures

Inadequate capacity of partner to document experiences in implementing participatory approaches

GLTN to actively engage implementing partner throughout the documentation exercise. Also provide guidance on various approaches adopted in developing similar GLTN publication in other countries

Inability to build consensus and sustain multi-sector discussion towards promoting change in policies and practices on urban tenure security

GLTN and implementing partner to build awareness, knowledge and capacity of key champions within government agencies, key shelter agencies, local government units, professional groups, academia and community organizations

Delayed delivery of outputs within the stipulated time

GLTN to undertake continuous monitoring of implementation progress by partner through scheduled monthly meetings and progress reports

 

Eligibility Criteria

Criteria

Submission Details/ Documents Required

Legal Status

·      Certificate of registration/incorporation i.e.,

·      Proof of registration in Country of Origin.

·      Proof of registration of Country of operation

·      Proof of country operational presence

Organization profile and details

·      Clear organization profile and structure of the organization indicating:

    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

Financial Capacity

·      Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account

·      Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

Integrity and Governance

·      The organization should complete and submit a signed Partner Declaration Form

·      Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Selection Criteria

Criteria

Submission Details/ Documents Required

Weighting

1.   Technical capacity

 

40%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

·      List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).

·      Demonstrate how the experiences in past projects are relevant in the execution of the current proposal

·      References from past donors

 

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

·      CVs of key management staff, technical and non-technical staff that will be involved on the project

·      How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

·      Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

 

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

·      Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

 

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

·      Provide formal project monitoring policies and procedures

 

2.   Financial and administrative capacity

 

15%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

·      State the years of operation

·      Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

·      CVs of key finance and accounting staff

·      Description and key features and controls of the accounting system used

·      Organization structure/ Organogram

 

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff

·      Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

 

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

·      Describe anti-fraud controls and provide formal procedures

 

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

·      Describe nature and value of contribution (in-kind or cash)

 

3.   Financial Proposal

 

15%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

Budget Proposal

·      BOQ (if applicable)

·      Other supporting documents

 

4.   Technical Proposal

 

30%

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document

 

Cumulative score for ratios

 

100%

Expression of Interest must be delivered in electronic format no later than 02 December 2018 to Danilo Antonio at the following email address: danilo.antonio@un.org; copying john.gitau@un.org. All related questions or clarifications must also be coursed through this email addresses. Upon request to this email address, all related forms and templates will also be shared.

Disclaimer: Please note that this notice does not constitute a solicitation and UN‐Habitat reserves the right to change or cancel this project at any time in the process. Submitting a reply to an EOI does not guarantee that the submitting organization will be selected to carry out the implementation of the project

Notes:

  1. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
  2. The CFP and accompanying documents must be received in accordance with instructions provided. CFP submitted to a different email address other than the specified one will not be considered.
  3. CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  4. CFP received after the above deadline will not be considered
  5. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  6. CFP from applicants failing to provide the requested information will be disregarded.
  7. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  8. All prices must be in USD

Call For Proposals – Small public space implementation projects 18 October 2018

Deadline: 15 November at 5pm East Africa Time

UN-Habitat’s Global Public Space Programme is launching a call for the implementation of innovative public space projects. Local authorities and non-profit organisations are invited to submit proposals which aim to achieve the following expected result:

  • The effective creation, protection, design and management of public spaces, particularly in disadvantaged communities in rapidly urbanizing cities and towns, as critical preconditions for poverty reduction and the fulfilment of human rights in urban areas.

Proposals must demonstrate that they contribute to the following outcome:

  • Improved local policies, plans and designs for safe, inclusive and accessible public spaces for all which supports more compact, better integrated and well connected, socially inclusive and resilient cities and neighbourhoods in partner cities.

Proposals can be submitted for projects in the following countries and territories:

  • Bangladesh, Brazil, Cameroon, Colombia, Cote D’Ivoire, Ethiopia, Guinea Conakry, Indonesia, Jordan, Kenya, Kosovo, Lebanon, Mexico, Mozambique, Nepal, Palestine, Peru, Vietnam

Project background

UN-Habitat’s Global Public Space Programme, launched in 2012, works in collaboration with local governments, non-profit organisations and other partners to implement public space projects worldwide. To date, the programme is active in about 30 countries.

Public space is a vital ingredient of successful cities. Small public spaces are priceless as they can build a sense of community and create a safe and secure environment for everyone, including men, women, young people and older people. Such public spaces contribute to the building of social capital, encourage economic development and strengthen communities. Having access to public space improves quality of life and is a first step towards civic and economic empowerment and opens opportunities for greater institutional and political engagement. Public space leads to urban environments that are well maintained, healthy and safe, making the city an attractive place in which to live and work for everyone.

UN-Habitat’s Charter of Public Space defines public space as the following:

‘Public spaces are all places publicly owned or of public use, accessible and enjoyable by all for free and without a profit motive. Public spaces are a key element of individual and social well-being, the places of a community’s collective life, expressions of the diversity of their common, natural and cultural richness and a foundation of their identity.’

UN-Habitat takes a broad view of public space and the definition goes beyond traditional open public spaces such as parks and playgrounds, to also include streets, pavements, community spaces, markets and public transit hubs.

The Global Public Space Programme is implemented in collaboration with the Block by Block Foundation and Sida. As part of this collaboration, UN-Habitat has developed an innovative community participation methodology for the design of public spaces which uses Minecraft. Minecraft is one of the world’s most popular computer games, with over 100 million users, best imagined as a ‘digital Lego’, in which players build complex structures or compete against each other in community-designed competitions. Experience from 75 projects in 30 countries, including Nigeria, Kenya, South Africa, Peru, Mexico, Haiti, Nepal, Bangladesh, India, Lebanon and Kosovo show that Minecraft is a useful tool for engaging communities, particularly youth, women, disabled people, minority groups and slum dwellers in urban design processes. Through five-day participatory design workshops, UN-Habitat and partners bring people together to visualize their urban design ideas in Minecraft, and present these to city authorities and local government officials. The Minecraft designs are then used as part of the process of implementing real public space improvement projects.

What are we looking for?

In this call for proposals, UN-Habitat is looking for implementing partnerships with local governments and non-profit organisations that can manage and deliver innovative public space upgrading and regeneration projects. The projects will demonstrate that multifunctional public spaces can contribute to meeting the Sustainable Development Goals, specifically SDG11.7: “by 2030, provide universal access to safe, inclusive and accessible, green and public spaces, particularly for women and children, older persons and persons with disabilities”.

Interested applicants can either propose a project that demonstrates the importance of stakeholder engagement, citizen participation, assessments, quality design, policy and management for the development of multifunctional public space or a series of smaller projects (around 5-10) that demonstrate how smaller public space interventions such as street furniture, parklets, street lighting, bicycle parking, market stalls and other types of public space can have a larger impact on neighbourhoods and cities. All project proposals must have the potential to be used as a demonstration project to show how collaborative public space design and upgrading can be used to meet the SDGs. The aim is to show that public space projects can have a big impact on urban life.

Projects must be ready to start immediately and be completed within a period of three to 12 months. Each Implementing Partner can receive up to $100,000 for the full portfolio, including administrative costs. The project or portfolio of projects should be implemented in the above selected countries and territories. 

Main activities and outputs

The Implementing Partners will be undertaking main activities as follows (but not limited to):

  • Implementation of public space demonstration projects that illustrate how public space can be designed and improve use and overall quality of life;
  • Public space surveys and assessments;
  • Organization of meetings and capacity building workshops on the institutional and operational arrangements to facilitate public space planning, delivery and maintenance;
  • Organization of participatory workshops that address the design, development, and maintenance of public spaces;
  • Communications campaigns that highlight the important role public spaces play in the lives of citizens;
  • Collaboration with both international and local planning/design experts in the production of concept designs for the pilot sites;
  • Identification of opportunities for further scaling-up of the project;
  • Supervision of public space construction works
  • Development and documentation of public space tools and methodologies.
  • Provision of in-kind contribution to this implementing partnership.

In addition to project implementation funds, UN-Habitat will provide financing and technical support to do participatory design workshops using Minecraft.

Once selected, a process of detailed formulation in collaboration with UN-Habitat’s Public Space Programme will be undertaken to establish an Agreement of Cooperation under which the work will be implemented.

How to apply

Read and fill out the documents below and address your CFP response by email to the attention of Michael Atogoh, email michael.atogoh@un.org. The email must quote the following CFP reference in the subject: CFP/10-2018/CPEDU-PSP.

You must submit all the documents requested in the Call for Proposals Technical Document. Please also ensure that you cover all the requirements from the technical proposal in your project proposal.

  1. Call for Proposals Technical Document
  2. Annex A: Partner declaration form
  3. Annex B: Technical proposal form
  4. Annex C: Budget template

CALL FOR PROPOSAL: Call for Application-Facilitate a Hackathon Session for Entrepreneurial Solutions with Somali Youth

Call for Application:  Facilitate a Hackathon Session for Entrepreneurial Solutions with Somali Youth

 

Purpose of CFP: seeking an Implementing Partner to conduct a 4-day hackathon session for 70 youth across 3 cities (Mogadishu, Kismayo and Garowe) in Somalia  

Submission Start Date: Oct 16th, 2018

Submission Deadline Date: Nov 12th, 2018

Size of grant: up to $35,000

To submit the application, please send your proposal to Programme Management Officer, Sharmaarke Abdullahi sharmaarke.abdullahi@un.org

 

Project Key Information

  • UN-Habitat Project title: Project RAJO: Building Youth Capacity through Job Readiness and Entrepreneurial Development in the Construction Sector
  • Locations
    • Town/City: Mogadishu, Kismayo, Garowe
    • Country: Federal Republic of Somalia
  • Anticipated start date: Dec 12th, 2018
  • Estimated duration of project in calendar months: 1 month, including training preparation, the 4-day training, evaluation, and reporting
  • Maximum proposed value in US $: 35,000
  • Lead Organization Unit: Urban Youth and Livelihood Unit

 

Brief Background of the Project

The United Nations Human Settlements Programme, UN-HABITAT, is the United Nations agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.

The Youth and Livelihoods Unit, under the Urban Economy Branch, represents one of the longest standing youth programmes within the UN system. The unit undertakes normative and programmatic work in the following areas: Governance, Public Space, Peace and Security, Housing, and Livelihoods, with a strong focus on gender and conflict recovery. The Unit has strong partnerships with local, national governments, universities, research and policy agencies and children and youth-led civil society organizations.

The Youth and Livelihood Unit will implement a new innovative Project in Somalia called Project Rajo, (Rajo, which means hope in Somali). Project Rajo is the youth component of the Ministry of Public Works, Reconstruction and Housing (MPWRH) project to Strengthening Institutions for Public Works Project (SSIPWP). This project is funded by the African Development Bank (AfDB), with UN-Habitat and UNOPS as implementing partners.

The purpose of the project is to provide training to 400 youth (Mogadishu, Kismay, and Garwowe) on life skills, job readiness, soft and transferable skills required in the construction sector, business training, 70 of the 400 will receive entrepreneurship trainings and business start-up support.

The main expected accomplishments of this project are:

EA 1. Increased employment opportunities for 400 young women and men in the public and private sector.

EA 2. Increased business and entrepreneurship skills for 70 young women and men.

 

Scope of Work

Project Rajo provides trainings in four main areas:

Module 1: Soft Skills

Module 2: Construction Skills

Module 3: Business and Entrepreneurship

Module 4: ICT Innovations

 

Within Project Rajo, the 4th training module focuses on ICT Innovations. This Call for Proposal aims to secure an organization with technical capacity to

  1. Develop a training plan and provide related materials for a hackathon session for 70 Somali youth where they develop technical solutions for their business ideas with a focus in the construction industry in Somalia.
  2. Deliver 4-day long hackathon to 70 youth in 3 different locations: Mogadishu, Kismayo, and Garowe. All training is required to be delivered in Somalia
  3. Act as a technical mentor to the participants enrolled to support and improve their solutions during the hackathon session.
  4. Conduct monitoring and evaluation for the hackathon.

 

Main Activities and Outputs

Throughout the workshops, the activities are as follow but not limited to:

  • Ice break
  • Introduction to design thinking
  • Idea presentation
  • Prototyping
  • Testing
  • Hacking
  • Final product presentation
  • Evaluation and awarding winning groups

At the end of previous business training module, participants will be divided into groups to develop concrete business plans. Teams will present the proposals in a Shark Tank Style presentation on the last day of training. The outstanding groups will be selected to proceed to Module, where they will

further develop their business plans in a Hackathon session (a hands-on group design exercise in

which the participants come in with business ideas and develop innovative solutions together with

technical experts). The successful candidate to deliver the hackathon is required to be on the selection committee, with project staff.

 

Eligibility Criteria

Criteria

 Submission Details/ Documents Required

 (* These documents will be required later once shorted-listed, not mandatory for the application stage)

Legal Status

·      Certificate of registration/incorporation i.e.,

·      Proof of registration in Country of Origin.

·      Proof of registration of Country of operation

Organization profile and details

·      Clear organization profile and structure of the organization indicating:

o   Organization’s vision, mission and objectives

o   Management structure

o   Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document

Financial Capacity

·      Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Integrity and Governance

·         The organization should complete and submit a signed Partner Declaration Form Click here

·         Organization’s Constitutions or By-Laws

 

Selection Criteria

Criteria

 Submission Details/ Documents Required

Weighting

1.   Technical Proposal  (Mandatory)

 

50%

50%

1.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document

Click here for template

 

 

2.   Financial Proposal (Mandatory)

 

30%

2.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

 

Budget Proposal

Click here for template

 

·      BOQ (if applicable)

·      Other supporting documents

 

3.   Technical capacity (Supportive)

 

10%

3.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

 

Has it managed in the past projects of similar technical complexities and financial size?

 

Is the project linked with the core business of the IP?

·      List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).

·      Demonstrate how the experiences in past projects are relevant in the execution of the current proposal

·      References from past donors

 

3.2 Does the organization have experience in youth development and training for youth?

·      Demonstrate experience working with youth in the past

 

3.3 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

·      CVs of key management staff, technical and non-technical staff that will be involved on the project

·      How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?

 

3.4 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

 

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

·      Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

 

3.5 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

·      Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

 

3.6 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

·      Provide formal project monitoring policies and procedures

 

4.   Financial and administrative   capacity(Supportive)

 

10%

4.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

·      State the years of operation

·      Financial statements for the last 2 years

 

4.2 Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

 

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

·      Description and key features and controls of the accounting system used

·      Organization structure/ Organogram

 

Cumulative score for ratios

 

100%

 

  • Candidate who have the ability to deliver the hackathon in the local language would be prioritized.

 

Notes:

  1. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
  2. The CFP and accompanying documents must be received in accordance with instructions provided. All proposals should be sent to the following email address abdullahi@un.org CFP submitted to a different email address other than the specified one will not be considered.
  3. CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  4. CFP received after the above deadline will not be considered
  5. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  6. CFP from applicants failing to provide the requested information will be disregarded.
  7. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  8. All prices must be in USD

CALL FOR PROPOSAL: “Improving Tenure Security of Smallholder Farmers in Select Areas in Uganda”

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Title: “Improving Tenure Security of Smallholder Farmers in Select Areas in Uganda”

Purpose of CFP: To implement a project in Uganda to improve land and natural resources tenure security for rural poor smallholder farmers, including women, youth and vulnerable groups in select areas in Northern Uganda.

Submission Start Date: 12th October 2018

Submission Deadline Date and time: 6th November 2018, 5 P.M. Nairobi Time

Project Key Information

  • UN-Habitat Project Title : Secure Access to Land and Ressources (SALaR)
  • Locations
    • Uganda, Laos and Philippines
  • Specific Location Site for this Call for Proposal
    • Northern, Uganda
  • Anticipated start date: 26th November 2018
  • Maximum proposed value in US$: 100,000
  • Estimated duration of project in calendar months: Fifteen (15) months
  • Lead Organization Unit: Land and Global Land Tool Network Unit, ULLG Branch

 

Brief Background of the Project

The Global Land Tool Network, as facilitated by UN-Habitat, is an alliance of international, regional and national partners working together to “securing land and property rights for all” through the development of pro-poor and gender responsive land tools and approaches within the continuum of land rights framework. It supports the implementation of the Voluntary Guidelines on the Responsible Governance of Tenure of Land, Forests and Fisheries (VGGTs), Sustainable Development Goals (SDGs) and the New Urban Agenda.

Recently, the Global Land Tool Network has received funding from the German Federal Ministry of Economic Cooperation and Development (BMZ) to implement a Project called “Secure Access to Land and Resources (SALaR). The Project aims to improve land and natural resources tenure security for rural poor smallholder farmers, including women, youth and vulnerable groups, in Uganda, the Philippines and Laos.

The Programme has three Outcome Statements as indicated below:

Outcome 1: Increased uptake of land tools, approaches, frameworks and policy guidelines that are pro-poor, fit-for-purpose, and gender responsive.

Ouctome 2: Strengthened capacity of change agents including rural poor women, men and vulnerable groups to implement pro-poor, fit-for-purpose and gender responsive land tools and approaches. 

Outcome 3: Improved awareness among stakeholders on issues and measures for improving land and natural resource tenure security for poor women, men and vulnerable groups.

The scope of work aims to implement a project in Uganda to improve land and natural resources tenure security for 3,000 rural poor smallholder farmers, including women, youth and vulnerable groups. The interventions are focused on strengthening customary land administration in line with the Land Act and the National Land Policy. A combination of situations or project areas is preferred. This specific project aims to customize and implement GLTN’s pro-poor and gender sensitive land tools to improve tenure security of the smallholder farmers. As per above, the Project also aims to strengthen capacity of change agents and influence policy changes as appropriate towards achieving the objective. For the geographical scope, the Project aims to prioritize potential project areas in Northern Uganda given its inherent land issues and its potential to contribute to economic growth particularly in agriculture.

 

Main activities and outputs

The Implementing Partner will be undertaking main activities as follows (but not limited to):

  • To mobilize local communities to be project partners in addressing tenure insecurity issues.
  • To identify and work with change agents in improving tenure security of smallholder farmers in select areas in Northern Uganda.
  • To implement select GLTN land tools and approaches.
  • To strengthen existing governance mechanisms, practices, partnerships and community-based initiatives towards securing land and natural resources rights.
  • To organize training and related events to implement land tools and disseminate good practices.
  • To organize consultation workshops, learning exchanges and related events to improve knowledge and awareness on issues and measures for improving tenure security of target groups and influence policy and practice.
  • To document key interventions and disseminate lessons learned.
  • To ensure effectively working arrangements with government and traditional authorities and other relevant land stakeholders and institutions.
  • To develop and implement a communications strategy and risk management plan.
  • To prepare progress and monitoring reports including financial reports
  • To document the experience, good practices and lessons learned.

 

Risk Analysis

The following potential risks may occur so the suggested mitigation factors need to be considered. Constant monitoring is also essential. 

Risk Assessment

Mitigating Factors

Inadequate commitment by government authorities, and key local partners and communities

Sensitization process and dialogues with government authorities, local partners and communities.

Inadequate interest and/or capacity of partners and key stakeholders to pilot and  implement pro-poor land tools

GLTN and implementing partner to build awareness, knowledge and capacity of change agents and key partners to pilot and implement pro-poor land tools.

Inability to sustain the multi-stakeholder partnership and platform engagement

GLTN and implementing partner to support the development of a strategy and its implementation. Also to build and strengthen existing platforms or multi-stakeholder committees.

Potential security issues or inaccessibility of project sites

Implementing partner to closely monitor security situation in government. Selection of project sites must consider this aspect.

 

Eligibility Criteria

Criteria

Submission Details/ Documents Required

Legal Status

·      Certificate of registration/incorporation i.e.,

·      Proof of registration in Country of Origin.

·      Proof of registration of Country of operation

·      Proof of country operational presence

Organization profile and details

·      Clear organization profile and structure of the organization indicating :

    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

Financial Capacity

·      Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account

·      Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

Integrity and Governance

·      The organization should complete and submit a signed Partner Declaration Form (Form to be provided upon request)

·      Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Submission of Technical and Financial Proposal

A technical proposal should be submitted presenting a detailed discussion of land issues in the Philippines, existing policies and programmes, proposed methodology to address the issues, suggested project sites, description and justifications, key milestones, outputs, activities and timelines for delivery (10 pages max). A template is available as a guide is available upon request.

A budget proposal should accompany the technical proposal which include the proposed budget per output/activity per different expense class or budget categories and estimated cash and/or in-kind contribution from implementing partners. A template is available as a guide upon request.

 

Selection Criteria

Criteria

Submission Details/ Documents Required

Weight

1.   Technical capacity

 

40%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

·      List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).

·      Demonstrate how the experiences in past projects are relevant in the execution of the current proposal

·      References from past donors (if available)

 

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

·      CVs of key management staff, technical and non-technical staff that will be involved on the project

·      How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project? Will there be plans to recruit more technical staff? What would be the qualifications?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

·      Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

·      If applicable, name local partner organizations in the proposed project sites

 

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

·      Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

·      If applicable, provide plans  to secure additional office facilities, vehicles and office equipment

 

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

·      Provide formal project monitoring policies and procedures

·      Provide a description on how the IP will monitor and document project activities

 

2.   Financial and administrative capacity

 

15%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

·      State the years of operation

·      Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

 

·      CVs of key finance and accounting staff

·      Description and key features and controls of the accounting system used

·      Organization structure/ Organogram

 

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis?

·      Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

·      Describe how to procure goods and services on a transparent and competitive basis

 

 

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

·      Describe anti-fraud controls and provide formal procedures

 

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

·      Describe nature and value of contribution (in-kind or cash)

·      Describe this in the budget proposal

 

3.   Financial Proposal

 

15%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

 

Budget Proposal

·      BOQ (if applicable)

·      Other supporting documents

 

4.   Technical Proposal

 

30%

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document

 

 

Cumulative score for ratios

 

100%

 

Expression of Interest must be delivered in electronic format no later than 26th October 2018 to Danilo Antonio at the following email address: danilo.antonio@un.org. All related questions or clarifications must also be coursed through this email address. Upon request to this email address, all related forms and templates will also be shared.

Disclaimer: Please note that this notice does not constitute a solicitation and UN‐Habitat reserves the right to change or cancel this project at any time in the process. Submitting a reply to an EOI does not guarantee that the submitting organization will be selected to carry out the implementation of the project.

Disclaimer: Please note that this notice does not constitute a solicitation and UN‐Habitat reserves the right to change or cancel this project at any time in the process. Submitting a reply to an EOI does not guarantee that the submitting organization will be selected to carry out the implementation of the project.

 Notes:

  • Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
  • The CFP and accompanying documents must be received in accordance with instructions provided. CFP submitted to a different email address other than the specified one will not be considered.
  • CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  • CFP received after the above deadline will not be considered
  • Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  • CFP from applicants failing to provide the requested information will be disregarded.
  • This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  • All prices must be in USD

CALL FOR PROPOSAL: Business Development and Entrepreneurship Training for Somali Youth

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Call for Application: Business Development and Entrepreneurship Training for Somali Youth 

Purpose of CFP: seeking an Implementing Partner to conduct business and entrepreneurship training for Youth in Somalia  

Submission Start Date: Sep 18th, 2018

Submission Deadline Date and time: Oct 15th, 2018

Size of grant: $30,000

To submit the application, please send your proposal to Programme Management Officer,  Sharmaarke Abdullahi sharmaarke.abdullahi@un.org

Project Key Information

  • UN-Habitat Project title: Project RAJO: Building Youth Capacity through Job Readiness and Entrepreneurial Development in the Construction Sector
  • Locations
    • Town/City: Mogadishu, Kismayo, Garowe
    • Country: Federal Republic of Somalia
  • Anticipated start date: Oct 5th
  • Estimated duration of project in calendar months: 2 months
  • Maximum proposed value in US$: 30,000
  • Lead Organization Unit: Urban Youth and Livelihood Unit

 

Brief Background of the Project

The United Nations Human Settlements Programme, UN-HABITAT, is the United Nations agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.

The Youth and Livelihoods Unit, under the Urban Economy Branch, represents one of the longest standing youth programmes within the UN system. The unit undertakes normative and programmatic work in the following areas: Governance, Public Space, Peace and Security, Housing, and livelihoods, with a strong focus on gender and conflict recovery. The Unit has strong partnerships with local, national governments, universities, research and policy agencies and children and youth-led civil society organizations.  

The Youth and Livelihood Unit will implement a new innovative Project in Somalia called Project Rajo, (Rajo, which means hope in Somali). Project Rajo is the youth component of the Ministry of Public Works, Reconstruction and Housing (MPWRH) project to Strengthening Institutions for Public Works Project (SSIPWP). This project is funded by the African Development Bank (AfDB), with UN-Habitat and UNOPS as implementing partners.

The purpose of the project is to provide training to 400 youth (Mogadishu, Kismay, and Garwowe) on life skills, job readiness, soft and transferable skills required in the construction sector, business training, 70 of the 400 will receive entrepreneurship trainings and business start-up support.

The main expected accomplishments of this project are:

EA 1. Increased employment opportunities for 400 young women and men in the public and private sector.

EA 2. Increased business and entrepreneurship skills for 70 young women and men.

Scope of Work

Project Rajo provides trainings in four main areas:

Module 1: Soft Skills

Module 2: Construction Skills

Module 3: Business and Entrepreneurship

Module 4: ICT Innovations

Within Project Rajo, the 3rd training module focuses on Business and Entrepreneurship. This Call for Proposal aims to secure a business development organization to

  1. Develop curriculum and provide training materials for business solutions with a focus in the construction industry in Somalia.
  2. Deliver 8-day long educational training workshops to 400 youth in Mogadishu, Kismayo, and Garowe.
  3. Act as a business mentor to the participants enrolled to support and improve their business proposals.
  4. Conduct monitoring and evaluation for the training.

 

Main Activities and Outputs

Throughout the workshops, the activities and outputs are as follow:

Activity

Outputs (but not limited to)

Business Overview

Assess ideas, business structure, design thinking, SWOT analysis

Market Research

Market identification, customer segments, sales & distribution strategies, sustainable competitive advantage, positioning

Business Planning

Business model, business proposal writing, strategy

  

Fundraising and Business Financials

Revenue models, cost structures, forecasting revenue, expenses & cash flow, balance sheets, net cash positions

Advertising and Marketing

In-depth looks at social media platforms, ideas for creating content, intro to blogging, e-mail marketing etc.

Operations and Quality Assurance

Quality management system, quality assurance

Legal affairs and taxation

Local legislations, registration, corporate taxes

 

At the end of the business training module, participants will be divided into groups to develop concrete business plan. Teams will present their proposals in a Shark Tank style presentation on the last day of training. The outstanding groups will be selected to proceed to Module 4, where they will further develop their business plans in a Hackathon session (a hands-on group design exercise in which the participants come in with business ideas and develop innovative solutions together with technical experts). The successful candidate to deliver the business training workshops is required to be on the selection committee, with project staff.

 

Selection Criteria

Criteria

Submission Details/ Documents Required

Weighting

1.   Technical Proposal  (Mandatory)

 

50%

50%

1.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document

Click here for template

 

 

2.   Financial Proposal (Mandatory)

 

30%

2.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

 

Budget Proposal

Click here for template

 

·      BOQ (if applicable)

·      Other supporting documents

 

3.   Technical capacity (Supportive)

 

10%

3.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

 

Has it managed in the past projects of similar technical complexities and financial size?

 

Is the project linked with the core business of the IP?

·      List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).

·      Demonstrate how the experiences in past projects are relevant in the execution of the current proposal

·      References from past donors

 

3.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

·      CVs of key management staff, technical and non-technical staff that will be involved on the project

·      How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?

 

3.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

 

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

·      Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

 

3.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

·      Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

 

3.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

·      Provide formal project monitoring policies and procedures

 

4.   Financial and administrative   capacity(Supportive)

 

10%

4.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

·      State the years of operation

·      Financial statements for the last 2 years

 

4.2 Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

 

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

·      Description and key features and controls of the accounting system used

·      Organization structure/ Organogram

 

Cumulative score for ratios

 

100%

 

Eligibility Criteria

Criteria

 

Submission Details/ Documents Required

(* These documents will be required later once shorted-listed, not mandatory for the application stage) 

Legal Status

·      Certificate of registration/incorporation i.e.,

·      Proof of registration in Country of Origin.

·      Proof of registration of Country of operation

Organization profile and details

·      Clear organization profile and structure of the organization indicating:

o   Organization’s vision, mission and objectives

o   Management structure

o   Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document

Financial Capacity

·      Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Integrity and Governance

·         The organization should complete and submit a signed Partner Declaration Form Click here

·         Organization’s Constitutions or By-Laws

 

Notes:

  1. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
  2. The CFP and accompanying documents must be received in accordance with instructions provided. CFP submitted to a different email address other than the specified one will not be considered.
  3. CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  4. CFP received after the above deadline will not be considered
  5. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  6. CFP from applicants failing to provide the requested information will be disregarded.
  7. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  8. All prices must be in USD

CALL FOR PROPOSALS: Community, ward and city level resilience enhancement actions and capacity building – Honiara

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CALL FOR PROPOSALS: Community, ward and city level resilience enhancement actions and capacity building – Honiara

Purpose of CFP: To contribute to project components 1 to 5 of the project: “Enhancing urban resilience to climate change impacts and natural disasters: Honiara”, which aims at developing community, ward and city level resilience enhancement actions and capacity building.

Submission Start Date: September 4th, 2018

Submission Deadline Date: October 3rd, 2018

Subject:     UN-Habitat ROAP – Community, ward and city level actions and capacity building within the “Enhancing urban resilience to climate change impacts and natural disasters: Honiara” project  

The United Nations Human Settlements Programme (UN-Habitat) Regional Office for Asia and the Pacific (ROAP) hereby solicits your proposal for the above subject, in accordance with this document and annexes attached.

This Call for Proposal (CFP) consists of this document and the following annexes:

  1. CFP Instructions and Guidelines
  2. Technical Proposal Template
  3. Budget Proposal Template
  4. Sample of Agreement of Cooperation (AOC) and General Terms and Conditions

Documents 2-4 can be downloaded here.

A complete set of Technical and Budget Proposals including all the required documents listed in the CFP Instructions and Guidelines must be received by UN-Habitat ROAP no later than October 3rd, 2018 to the following address via mail or email:

UN-Habitat Regional Office for Asia and the Pacific

ACROS Fukuoka, 8th Floor

1-1-1 Tenjin Chuo-ku, Fukuoka 810-0001 Japan

Email: habitat.fukuoka@un.org

Please indicate the CFP Ref. No. in this letter in your email subject.

Proposals must be submitted in English language and UN-Habitat reserves the right to reject any proposals which are not received by UN-Habitat ROAP by the above-stated deadline.

For queries on this CFP, please contact Mr. Bernhard Barth, HSO, at email Bernhard.Barth@un.org and Silvia.Gallo@un.org.

 

Project Key Information

  • UN-Habitat Project title: Enhancing urban resilience to climate change impacts and natural disasters: Honiara.
  • Locations
    • Country: Solomon Island
    • Town/City: The project will focus on Honiara urban area
  • Anticipated start date: November 5th, 2018
  • Estimated duration of project in calendar months: 12 (1 year)
  • Maximum proposed value in US$: 440.000 (including directly implemented activities, potential sub-contracts to local implementing partners and activities implemented by identified Executing Entities, separately contracted by UN-Habitat)
  • Lead Organization Unit: Regional Office for Asia and the Pacific (ROAP)

 

Brief Background of the Project

Context and climate change vulnerabilities

Solomon Islands is considered to be one of the world’s fastest urbanizing countries. The capital, Honiara, located on the north-western coast of Guadalcanal, is the major centre of economic activity and as such, attracts increasing numbers of youth and adults from other islands seeking employment. The city has a growing urban footprint and is the only settlement exceeding 10,000 inhabitants. This large movement of people is overstretching the urban development and planning capacity of government entities, resulting in rapid unplanned urbanization and associated growth of informal settlements and a lack of adequate infrastructure.

Pacific Small Island Developing States (SIDS), such as Solomon Islands are amongst the most vulnerable countries to climate change. Honiara’s coastline is vulnerable to sea level rise and lacks sufficient natural or artificial defences against the increasing intensity of storm surges and cyclones, resulting in loss of habitats and livelihoods. With a topographically difficult terrain and limited urban infrastructure, the rugged hills and valleys are facing increased occurrences of landslides due to higher frequency and intensity of extreme rainfall.

The Ministry of Lands, Housing and Survey (MLHS), Honiara City Council (HCC) and the Ministry of Environment, Climate Change, Disaster Management & Meteorology (MECDM) requested the United Nations Human Settlements Programme’s (UN-Habitat) support to develop the Honiara Urban Resilience and Climate Action Plan (HURCAP). Following the plan development, the key partners agreed to jointly mobilize resources in support of the implementation of its priority actions.

Project objective

In line with and in support of the Honiara Urban Resilience and Climate Action Plan, the overarching goal of the “Enhancing urban resilience to climate change impacts and natural disasters: Honiara” project is to enhance the resilience of the city and its inhabitants to current and future climate impacts and natural disasters, putting a particular focus on pro-poor adaptation actions that involve and benefit the most vulnerable communities in the city and a special emphasis on youths, women, girls, the elderly, and people with disabilities. A link to the project document is provided here:

Objectives of the project focus on the three identified implementation dimensions, as follows.

Community-level

  • To support the implementation of prioritized resilience actions in vulnerability hotspot communities.
  • To strengthen the capacity of local communities to respond to climate change and natural hazards through awareness raising and capacity development training.

Ward-level

  • To support the implementation of resilience actions that target women, youth, urban agriculture and food security, and disaster risk reduction.
  • To strengthen the capacity of ward officials / councils to lead climate change adaptation and DRR planning activity, in support of increased urban resilience.

City-wide

  • To strengthen institutional arrangements at the city-level to respond to climate change and natural disasters through mainstreaming, improved partnership working

This will be achieved through the following six work packages/project components:

 

Program components

Expected outputs

Outcomes

1.     Community level actions

1.1.      In addition to existing community action plans developed as part of the HURCAP process, complete community climate action plans for White River and  Gilbert Camp informal settlements

1.2.      In-depth community profiling for the hotspot case studies

1.3.      Scoping and feasibility studies of prioritized local actions for each hotspot community

1.4.      Implementation of screened / agreed resilience actions in each hotspot community (hard)

Strengthened awareness and ownership of adaptation and climate risk reduction processes and capacity to implement at local level (AF Outcome 3)

Increased adaptive capacity within relevant development and natural resource sectors (AF Outcome 4)

2.     Community level capacity strengthening

2.1.      Training on conducting community profile self-assessment

2.2.      Awareness and capacity development support, including workshops relating to key issues (CCA/Community Early Warning/DRR/Health)

Strengthened awareness and ownership of adaptation and climate risk reduction processes and capacity to implement at local level (AF Outcome 3)

3.     Ward level actions

3.1.      To develop a women-focused climate risk communications program

3.2.      To integrate climate change into educational programs for youth and children

3.3.      Ecosystem-based adaptation options, in particular for food security, sustainable livelihoods, flood mgt. etc. implemented (hard)

3.4.      Climate resilient community spaces developed, including productive open spaces and community evacuation centres (hard)

Strengthened awareness and ownership of adaptation and climate risk reduction processes and capacity to implement at local level (AF Outcome 3)

Increased ecosystem resilience in response to climate change and variability-induced stress (AF Outcome 5).

Increased adaptive capacity within relevant development and natural resource sectors (AF Outcome 4)

4.     Ward level capacity strengthening

4.1.      Provide ‘Planning for Climate Change’ training for nominated ‘resilience officers’ in each of Honiara’s wards, and integrate training with DRR knowledge (what to do and where to go)

4.2.      Pilot best practice participatory approach to city government, NGO, and community collaboration in climate action planning

4.3.      Assess locally appropriate land administration options for peri-urban locations

Strengthened institutional capacity to reduce risks associated with climate-induced socioeconomic and environmental losses (AF Outcome 2)

5.     City-wide governance and capacity strengthening

5.1.      Capacity development needs assessment to be conducted in Honiara with focal Ministries and HCC

5.2.      Develop and run capacity development workshops for planners and other urban and related professionals in support of urban resilience: planning, land administration and GIS risk mapping. To be held at RMIT in Melbourne

5.3.      Employ a climate adaptation and resilience officer, and constitute a multi-stakeholder steering group and provide support for regular meetings

5.4.      Develop and support more effective partnership networks, including for cross-border issues, and provide support for increased participation

5.5.      Policy and stakeholder mapping, and a whole-of-govt. review to identify areas for mainstreaming of climate change considerations across urban policy (including land use plans and building codes)

Strengthened institutional capacity to reduce risks associated with climate-induced socioeconomic and environmental losses (AF Outcome 2)

 

 

 

 

6.     Knowledge Management and Advocacy

6.1.      Climate change training and knowledge exchange

6.2.      Advocacy materials

6.3.      Knowledge sharing platform

6.4.      Project learning mechanism

Project implementation is fully transparent. All stakeholders are informed of products and results and have access to these for replication;

 

Main activities and outputs / what are we looking for in this partnership?

The implementing partner (IP) will support the start-up activities at the community, ward and city level, contributing to work packages 1 to 5, as detailed in the following section. Specifically the Implementing Partner will be undertaking activities as follows (but not limited to):

Community level actions and capacity building (maximum proposed value USD 180.000)

  1. Identification of key issues and prioritization of actions for two additional hotspot case studies (Nggosi and Panatina wards) and updated to existing community action plans developed as part of the HURCAP process. The IP will develop two new local action plans based on previous methodology for White River and Gilbert Camp informal settlements and will update all plans with findings from community profiling activities and scoping and feasibility studies of prioritized local actions, completing community climate action plans for all the settlements.
  2. In-depth profiling of all hotspot communities: the IP will identify suitable surveyors, establish and train local survey teams and conduct household and community-level surveys to establish baselines. The IP will provide tablets and software and will present options to integrate satellite, drone and community mapping.
  3. Carry out scoping and feasibility studies for all communities. The IP will assess the cost, feasibility and partnerships that will be needed to implement the actions suggested by the community. IP will be in charge of organizing community consultations and mobilizing international and local experts on themes such as land tenure; water, civil and humanitarian engineering; housing; waste management; DRR and any other relevant matter.
  4. Training on surveys, data recording, and data management addressing community members for community profile self-assessment and monitoring. This activity is to be carried out in link with the assessments and studies above mentioned in points 2 and 3.
  5. Awareness and capacity building activities relating to key community issues (Climate Change Adaptation, Early Warning Systems, Disaster Risk Reduction, Health, etc.). Part of these sensitization and awareness campaigns should take the form of workshops to be carried out during visits for other activities.

Key outputs and contribution to the Project Knowledge Management, Advocacy and Communications Strategy: 5 comprehensive, publishable community vulnerability assessments. 5 comprehensive, publishable community action plans.

Ward level actions and capacity building (maximum proposed value USD 160.000)

  1. Work with women’s groups in Honiara to determine the most effective means of communicating about climate risk strategies, and which actions are likely to be most successful given the local context, such as theatre performances, radio broadcasts, and community newsletters, with a gender sensitive approach and specifically focusing on women.
  2. Conducting training and piloting of closed-loop organic waste and urban food production activities, and reducing climate vulnerability through ecosystem services (enhancing food security, reducing storm water run-off, and reduced sensitivity to climate extremes due to reduced waste and rubbish accumulation in the local area).

Key outputs and contribution to the Project Knowledge Management, Advocacy and Communications Strategy: at least 3 publishable projects’ drafts

  1. Support the development of climate resilient community spaces, including productive open spaces and community evacuation centres. The IP will engage with Honiara City Council to identify and promote climate resilient public spaces e.g. using floodplains as sports areas, planting trees to increase shading in community spaces to combat heat stress, and the rehabilitation of community centres for use as safe places for evacuation. The expertise required from the IP to ensure adequate support the creation of community spaces includes planning, housing, landscape architecture and DRR. Activities included into this call for proposal are mainly scoping and preparation of the following 2 years’ actions (physical implementation).

Key outputs and contribution to the Project Knowledge Management, Advocacy and Communications Strategy: options of suitable spaces and sketches for centers’ design

  1. Organization and provision of a ‘Planning for Climate Change’ training for nominated resilience officers in each of Honiara’s wards, including climate change adaptation and disaster risk reduction. The IP will also provide a platform for whole of city regular meetings and capacity building activities.
  2. Assessment of locally appropriate land administration options for peri-urban settlements and households, around Ngossi and Panatina wards. Proposed option will seek to account for both Western and Customary laws when dealing with urban growth; the IP will suggest options to secure and safeguard legitimate tenure rights, and inform decisions on resettlement. Mobilization of international land tenure experts, community consultation and workshops are expected to be organized as part of this activity.

Key outputs and contribution to the Project Knowledge Management, Advocacy and Communications Strategy: publishable report

City level actions and capacity building (maximum proposed value USD 100.000)

  1. Capacity development needs assessment to be conducted in Honiara in collaboration with focal Ministries and Honiara City Council. The IP will be in charge of assessing specific needs on planning, GIS risk mapping, land administration, engineering, data management, climate change adaptation, media and communications). The initial assessment will take place during scoping technical visit (community level actions, point 3).
  2. Development and running of tailored capacity development workshops for planners and other urban and related professional staff of HCC and focal Ministries in support of urban resilience: planning, land administration and GIS risk mapping.
  3. Policy and stakeholder mapping, and a whole-of-government review to identify areas for mainstreaming of climate change considerations across urban policy (including a review of land use plans and the introduction of possible building codes).

Produced documents and reports need to be presented in a publishable manner. Moreover, the call for proposal should indicate how the IP intends contributing to the project’s Knowledge Management, Advocacy and communication strategy beyond the activities and outputs above.

Throughout these activities the implementing partner is expected to examine whether particular individuals and groups may be differentially or disproportionately affected by the sub-project potential adverse impacts because of their disadvantaged or marginalized status, due to such factors as race, ethnicity, gender, age, language, disability, sexual orientation, religion, political or other opinion, national or social or geographical origin, property, birth or other status including as an indigenous person or as a member of a minority. Where such individuals or groups are identified (through the vulnerability assessment), recommend targeted and differentiated measures to ensure that the adverse impacts do not fall disproportionately on them.

 

Risk Analysis

A detailed risk analysis of the project has been undertaken.

The proposed project will fully comply with international and national laws In line with UN-Habitats Environmental and Social Safeguards System and in line with the Adaptation Fund’s Environmental and Social Policy. UN-Habitat completed an initial risk analysis, screening and assessing potential environmental and social impacts for the proposed project.

In assessments the implementing partner is expected to adequately include and / or reflect the following:

  • Ensure compliance with international standards and, where appropriate, use independent advisory panels during preparation and implementation of sub-projects that contain risks or that involve serious and multi-dimensional social and/or environmental concerns.
  • Utilize strategic, sectoral or regional environmental assessment where appropriate.
  • Enhance positive impacts and avoid, minimize, and/or mitigate adverse impacts through environmental and social planning and management. Develop a management plan per USP that includes the proposed measures for mitigation, monitoring, institutional capacity development and training (if required), an implementation schedule (including maintenance), and cost estimates.
  • All proposed sub-projects with environmental and social risks will be assessed and managed with the purpose to identify potential application of requirements of the Overarching Environmental and Social Policy (ESP) and Principles.

Furthermore, the implementing partner is expected to familiarize themselves with the Adaptation Funds Environmental and Social Management plan and ensure that all other stakeholders involved on National, Local and Community level are equally aware of the environmental and social risks.

All project activities / assessments should adequately include and/or reflect the following:

15 Principles of the Environmental and Social Policy of the Adaptation Fund

  1. Compliance with the law: Projects/programmes supported by the Fund shall be in compliance with all applicable domestic and international law.
  2. Access and equity: Projects/programmes supported by the Fund shall provide fair and equitable access to benefits in a manner that is inclusive and does not impede access to basic health services, clean water and sanitation, energy, education, housing, safe and decent working conditions, and land rights. Projects/programmes should not exacerbate existing inequities, particularly with respect to marginalized or vulnerable groups.
  3. Marginalized and vulnerable groups: Projects/programmes supported by the Fund shall avoid imposing any disproportionate adverse impacts on marginalized and vulnerable groups including children, women and girls, the elderly, indigenous people, tribal groups, displaced people, refugees, people living with disabilities, and people living with HIV/AIDS. In screening any proposed project/programme, the implementing entities shall assess and consider particular impacts on marginalized and vulnerable groups.
  4. Human rights: Projects/programmes supported by the Fund shall respect and where applicable promote international human rights.
  5. Gender Equity and Women’s Empowerment: Projects/programmes supported by the Fund shall be designed and implemented in such a way that both women and men 1) are able to participate fully and equitably; 2) receive comparable social and economic benefits; and 3) do not suffer disproportionate adverse effects during the development process.
  6. Core Labour Rights: Projects/programmes supported by the Fund shall meet the core labour standards as identified by the International Labour Organization.
  7. Indigenous Peoples: The Fund shall not support projects/programmes that are inconsistent with the rights and responsibilities set forth in the UN Declaration on the Rights of Indigenous Peoples and other applicable international instruments relating to indigenous peoples
  8. Involuntary Resettlement: Projects/programmes supported by the Fund shall be designed and implemented in a way that avoids or minimizes the need for involuntary resettlement. When limited involuntary resettlement is unavoidable, due process should be observed so that displaced persons shall be informed of their rights, consulted on their options, and offered technically, economically, and socially feasible resettlement alternatives or fair and adequate compensation
  9. Protection of Natural Habitats: The Fund shall not support projects/programmes that would involve unjustified conversion or degradation of critical natural habitats, including those that are (a) legally protected; (b) officially proposed for protection; (c) recognized by authoritative sources for their high conservation value, including as critical habitat; or (d) recognized as protected by traditional or indigenous local communities
  10. Conservation of Biological Diversity: Projects/programmes supported by the Fund shall be designed and implemented in a way that avoids any significant or unjustified reduction or loss of biological diversity or the introduction of known invasive species
  11. Climate Change: Projects/programmes supported by the Fund shall not result in any significant or unjustified increase in greenhouse gas emissions or other drivers of climate change.
  12. Pollution Prevention and Resource Efficiency: Projects/programmes supported by the Fund shall be designed and implemented in a way that meets applicable international standards for maximizing energy efficiency and minimizing material resource use, the production of wastes, and the release of pollutants
  13. Public Health: Projects/programmes supported by the Fund shall be designed and implemented in a way that avoids potentially significant negative impacts on public health.
  14. Physical and Cultural Heritage: Projects/programmes supported by the Fund shall be designed and implemented in a way that avoids the alteration, damage, or removal of any physical cultural resources, cultural sites, and sites with unique natural values recognized as such at the community, national or international level. Projects/programmes should also not permanently interfere with existing access and use of such physical and cultural resources.
  15. Lands and Soil Conservation: Projects/programmes supported by the Fund shall be designed and implemented in a way that promotes soil conservation and avoids degradation or conversion of productive lands or land that provides valuable ecosystem services.

 

The Expressions of Interest will be assessed against the following criteria. Please provide the required information / documents listed below.

Eligibility Criteria

Criteria

Submission Details/ Documents Required

Legal Status

·      Certificate of registration/incorporation i.e.,

·      Proof of registration in Country of Origin.

·      Proof of registration of Country of operation

·      Proof of country operational presence

Organization profile and details

·      Clear organization profile and structure of the organization indicating :

    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

Financial Capacity

·      Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account

·      Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

Integrity and Governance

·      The organization should complete and submit a signed Partner Declaration Form

·      Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

Selection Criteria

Criteria

Submission Details/ Documents Required

1.   Technical capacity

 

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

·      List of similar projects executed in the last 5 years (value, location, donors, nature of projects, execution stage – completed or ongoing).

·      Demonstrate how the experiences in past projects are relevant in the execution of the current proposal

·      References from past donors

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

·      CVs of key management staff, technical and non-technical staff that will be involved on the project

·      How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

·      Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

·      Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

·      Provide formal project monitoring policies and procedures

2.   Financial and administrative capacity

 

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

·      State the years of operation

·      Financial statements for the last 2 years

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

·      CVs of key finance and accounting staff

·      Description and key features and controls of the accounting system used

·      Organization structure/ Organogram

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff

·      Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

·      Describe anti-fraud controls and provide formal procedures

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

·      Describe nature and value of contribution (in-kind or cash)

3.   Financial Proposal

 

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

 

Budget Proposal <template provided>

·      BOQ (if applicable)

·      Other supporting documents

4.   Technical Proposal

 

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document <template provided>

 

Notes:

  1. Please submit your proposal to habitat.fukuoka@un.org
  2. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
  3. The Proposal consisting of the Technical Proposal and accompanying documents must be received in accordance with instructions provided. Proposals submitted to a different email address will not be considered.
  4. Proposals from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  5. Proposals received after the above deadline will not be considered
  6. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  7. Proposals from applicants failing to provide the requested information will be disregarded.
  8. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  9. All prices must be in USD
  10. The IP should indicate the direct implementing entity for each activity and relevant allocated budget (direct IP and/or local entity/separately contracted by UN-Habitat)

** The selected Implementing Partner will be issued with an Agreement of Cooperation (AOC).  This is for reference only and need not be completed.**

EXTENDED: CALL FOR PROPOSAL: Creating a sustainable community based road maintenance mechanism, in Kalobeyei, Turkana County

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CALL FOR PROPOSAL: Creating a sustainable community based road maintenance mechanism, in Kalobeyei, Turkana County

Submission Start Date: 9rd August 2018

Submission Deadline Date and time: 30th August 2018

EXTENDED Submission Deadline Date: 7 September 2018

Size of grant: 40,000 US$

Purpose of CFP: Improving access to employment opportunities is a part of UN-Habitat`s engagement in planning the development of Kalobeyei settlement. To this regard, an implementation partner is sought to support host communities trained in public works to access employment and business opportunities and facilitate training of other community members to engage in rehabilitation of roads in Kalobeyei, Turkana County.

Project Key Information

  • UN-Habitat Project title : ‘Community Stabilization Programme for Resettlement and Integration of Refugee Communities in Kalobeyei, Turkana County.’
  • Locations
    • Town/City: Kalobeyei
    • Country: Kenya
  • Anticipated start date: 1st October 2018
  • Estimated duration of project in calendar months: 6
  • Maximum proposed value in US$: 40,000
  • Lead Organization Unit: City Planning Extensions and Design, Urban Planning and Design Branch

 

Brief Background of the Project

UN-Habitat aims to support provision of adequate shelter for all, and sustainable human settlements development in an urbanizing world. In line with this mandate, UN-Habitat has been supporting member states including Kenya in developing well-planned and efficient human settlements, with adequate access to housing, infrastructure, and universal access to employment and basic services such as water, energy, and sanitation. 
In 2016, UN-Habitat partnered with UNHCR and Turkana County Government to prepare an integrated spatial development framework including a spatial plan for Kalobeyei Settlement that would reduce conflict and promote social cohesion among communities. UN-Habitat was engaged in stabilization and development activities supporting youth from host and refugee communities to be trained and accredited to perform public works. The project will (i) train registered groups and companies in business skills, financial management and bid proposal development, and (ii) deliver training to unskilled community members to conduct road rehabilitation works; It is expected in this phase to market those two groups and connect them with actual job providers by demonstrating their capability in road rehabilitation.

 

Main activities and outputs

The Implementing Partner will be undertaking main activities as follows (but not limited to):

  • Ensure close collaboration with UN-Habitat Kakuma Sub-Office for aligning the process with UN-Habitat approaches;
  • Deliver training in business skills including financial management, marketing, tender document preparation to local groups and companies;
  • Support registration and legal documentation of groups;
  • Organize skill training in road rehabilitation to unskilled community members;
  • Organize a bidding process for road rehabilitation works;
  • Procure necessary materials for the road rehabilitation practical implementation;
  • Ensure O&M mechanism is in place before completion of the facility.

 

Risk Analysis

Operational risk, where locally controlled groups can go on strike or attempt to sabotage the process.

Low

International staff/consultants they take the computer-based training “security in the field”. The training makes the staff/consultants aware of the possible risks and how to deal with them

Armed conflict might at a certain stage cause postponement or delay at work.

Low / Medium

Depending on UNDSS report on conflict areas, the staff will stop visiting the sites until they are cleared by UNDSS

Social, cultural risks relevant to the possible tension between refugees from different ethnics among these groups themselves and with hosting communities.

Medium

Preventive measures to be considered in the community mobilization, training sessions and other organized events in addition to support together with local partners

 

Eligibility Criteria

Criteria

Submission Details/ Documents Required  

Legal Status

·      Certificate of registration/incorporation i.e.,

·      Proof of registration in Country of Origin.

·      Proof of registration of Country of operation

·      Proof of country operational presence

Organization profile and details

·      Clear organization profile and structure of the organization indicating:

    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

·      List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing)

·      Provide copies of project monitoring policies and procedures

·      Provide copies of procurement policies and procedures

·      Description and key features and controls of the accounting system used

·      Technical proposal document

·      BOQ (if applicable)

·      Describe nature and value of contribution (in-kind or cash)

·      Provide location and list of office facilities, vehicles and office equipment locally available to implement the project

 

Financial Capacity

·      Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account

·      Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

Integrity and Governance

·      The organization should complete and submit a signed Partner Declaration Form

·      Provide the profiles of the key management, technical, key finance and accounting staff that will be involved on the project

 

Selection Criteria

Criteria

Submission Details/ Documents Required

Weighting

1.   Technical capacity

 

25%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

·      List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).

·      Demonstrate how the experiences in past projects are relevant in the execution of the current proposal

·      References from past donors

 

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

·      CVs of key management staff, technical and non-technical staff that will be involved on the project

·      How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

·      Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

 

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

·      Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

 

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

·      Provide formal project monitoring policies and procedures

 

2.   Financial and administrative capacity

 

15%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

·      State the years of operation

·      Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

 

·      CVs of key finance and accounting staff

·      Description and key features and controls of the accounting system used

·      Organization structure/ Organogram

 

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff

·      Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

 

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

·      Describe anti-fraud controls and provide formal procedures

 

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

·      Describe nature and value of contribution (in-kind or cash)

 

3.   Financial Proposal

 

30%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

 

Budget Proposal

·      BOQ (if applicable)

·      Other supporting documents

  

4.   Technical Proposal

 

30%

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document

 

  

Cumulative score for ratios

 

100%

 

Notes:

  1. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
  2. The CFP and accompanying documents must be received in accordance with instructions provided. Applications to be sent to baloi@un.org, with cc to naoya.kuboshima@un.org. CFP submitted to a different email address other than the specified one will not be considered.
  3. CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  4. CFP received after the above deadline will not be considered
  5. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  6. CFP from applicants failing to provide the requested information will be disregarded.
  7. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  8. All prices must be in USD

Participation and Exhibition during the Urban YouthConnekt Session 2018

Are you a young person, organization or company looking to share your innovations, models and knowledge on urban youth development in Africa, Asia Pacific and Latin America? Would you like to be a speaker, exhibitor or moderator? Urban YouthConnekt Session 2018 to be held in Kigali, Rwanda is a perfect opportunity for you! If this is the opportunity that you have been looking for, please Africa Youth Connect Summit for details.

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