CALL FOR PROPOSAL: “Documenting community-driven experiences and scaling up citywide development initiatives to promote policies on urban land tenure security in the Philippines”

By on 11/20/2018

Purpose of CFP: To promote development of strategies and implementation of activities for strengthening advocacy work and capacities of key actors in scaling up influence on land and housing policies from city to national level.

Submission Start Date: 21 November 2018

Submission Deadline Date and time: 09 December 2018, 5:00 P.M. Nairobi Time

 

Project Key Information

  • UN-Habitat Project Title : Global Land Tool Network
  • Locations
    • Town/City: Muntinlupa, Valenzuela, Talisay, Davao
    • Country: Philippines
  • Anticipated start date: 07 January 2018
  • Estimated duration of project in calendar months: Ten (10) months
  • Maximum proposed value in US$: 50,000
  • Lead Organization Unit: Land and Global Land Tool Network Unit, ULLG Branch

 

Brief Background of the Project

The Global Land Tool Network, as facilitated by UN-Habitat, is an alliance of international, regional and national partners working together to “securing land and property rights for all” through the development of pro-poor and gender responsive land tools and approaches within the continuum of land rights framework. It supports the implementation of the Voluntary Guidelines on the Responsible Governance of Tenure of Land, Forests and Fisheries (VGGTs), Sustainable Development Goals (SDGs) and the New Urban Agenda.

GLTN has been supporting the recognition and recordation of tenure rights of informal settler families (ISFs) in the Philippines’ Metro Manila area using fit-for-purpose geospatial tools and participatory approaches that are affordable, inclusive and scalable. Metro Manila’s 556,526 informal settler families (ISFs) account to 23.5% of its total population. Of this number, 104,000 families reside in danger zones (Department of Interior and Local Government, 2010). ISFs, especially those living in hazard-prone areas, are considered one of the most vulnerable sectors in Philippine society. ISFs’ lack of decent, legal dwellings translates to their loss of institutional identity—thus resulting to their invisibility in city development plans, further depriving them of secure access to basic services and government programs.

This project aims to strengthen advocacy work and capacities of key actors in scaling up influence on land and housing policies from city to national level. The key objectives of the project include:

  1. Documenting the experiences of country partners in implementing community-led processes;
  2. Encouraging multi-sector discussion with national government agencies (NGAs), key shelter agencies (KSAs), local government units (LGUs), professional groups and academia, and people’s organization (POs) for awareness and capacity-building towards change in policies and practices on urban tenure security and adequate housing.

 

Main Activities and Outputs

In collaboration with UN-Habitat/GLTN, government authorities and other key stakeholders and partners, the Implementing Partner will be undertaking key activities as follows;

  • Facilitation of trainings of trainers (ToTs) to enhance documentation skills of Partners’ staff members and volunteers in local offices;
  • Conduct of seminar-workshop on shelter planning to capacitate key members and staff of partners in piloting such at community/barangay level;
  • Facilitation of strategic planning to guide Technical Working Group (TWG) members in preparing community/barangay shelter development plan;
  • Creation of community/barangay shelter development plan using mapping results as baseline information;
  • Preparation of community data and creation of settlement-level database to be used for Social Tenure Domain Model (STDM) encoding;
  • Conduct of STDM enhancement training to further improve skills of TWG members in Muntinlupa city in generating maps and reports;
  • Encoding of data and generation of maps and reports through the use of geospatial tools and database such as STDM;
  • Conduct of STDM enhancement training to further improve skills of community members in Davao and Iloilo cities in generating maps and reports;
  • Facilitation of multi-sector engagements to lobby to city and national level agencies policies centered on community-driven approaches to planning and housing;
  • Conduct of impact conference to showcase successful case studies to encourage other sectors in adopting community-driven approaches to planning and housing;
  • Conduct of monthly project meetings to ensure effective and efficient project implementation and progress monitoring;
  • Conduct of area visits along with project monitoring, engagement with local partners, etc.;
  • Conduct of quarterly project evaluation to improve project systems such as communication, reporting, etc.
  • Submission of progress and financial reports in a timely manner.

 

Risk Analysis

The following potential risks may occur so the suggested mitigation factors need to be considered. Constant monitoring is also essential. 

Risk

Mitigation Measures

Inadequate capacity of partner to document experiences in implementing participatory approaches

GLTN to actively engage implementing partner throughout the documentation exercise. Also provide guidance on various approaches adopted in developing similar GLTN publication in other countries

Inability to build consensus and sustain multi-sector discussion towards promoting change in policies and practices on urban tenure security

GLTN and implementing partner to build awareness, knowledge and capacity of key champions within government agencies, key shelter agencies, local government units, professional groups, academia and community organizations

Delayed delivery of outputs within the stipulated time

GLTN to undertake continuous monitoring of implementation progress by partner through scheduled monthly meetings and progress reports

 

Eligibility Criteria

Criteria

Submission Details/ Documents Required

Legal Status

·      Certificate of registration/incorporation i.e.,

·      Proof of registration in Country of Origin.

·      Proof of registration of Country of operation

·      Proof of country operational presence

Organization profile and details

·      Clear organization profile and structure of the organization indicating:

    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

Financial Capacity

·      Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account

·      Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

Integrity and Governance

·      The organization should complete and submit a signed Partner Declaration Form

·      Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Selection Criteria

Criteria

Submission Details/ Documents Required

Weighting

1.   Technical capacity

 

40%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

·      List of projects executed in the last 2 years (value, location, donors, nature of projects, execution stage – completed or ongoing).

·      Demonstrate how the experiences in past projects are relevant in the execution of the current proposal

·      References from past donors

 

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

·      CVs of key management staff, technical and non-technical staff that will be involved on the project

·      How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

·      Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

 

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

·      Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

 

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

·      Provide formal project monitoring policies and procedures

 

2.   Financial and administrative capacity

 

15%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

·      State the years of operation

·      Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

·      CVs of key finance and accounting staff

·      Description and key features and controls of the accounting system used

·      Organization structure/ Organogram

 

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff

·      Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

 

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

·      Describe anti-fraud controls and provide formal procedures

 

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

·      Describe nature and value of contribution (in-kind or cash)

 

3.   Financial Proposal

 

15%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

Budget Proposal

·      BOQ (if applicable)

·      Other supporting documents

 

4.   Technical Proposal

 

30%

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document

 

Cumulative score for ratios

 

100%

Expression of Interest must be delivered in electronic format no later than 02 December 2018 to Danilo Antonio at the following email address: danilo.antonio@un.org; copying john.gitau@un.org. All related questions or clarifications must also be coursed through this email addresses. Upon request to this email address, all related forms and templates will also be shared.

Disclaimer: Please note that this notice does not constitute a solicitation and UN‐Habitat reserves the right to change or cancel this project at any time in the process. Submitting a reply to an EOI does not guarantee that the submitting organization will be selected to carry out the implementation of the project

Notes:

  1. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
  2. The CFP and accompanying documents must be received in accordance with instructions provided. CFP submitted to a different email address other than the specified one will not be considered.
  3. CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  4. CFP received after the above deadline will not be considered
  5. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  6. CFP from applicants failing to provide the requested information will be disregarded.
  7. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  8. All prices must be in USD
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